Certification / Real Time Reports (LEA View)
(Updated 8/5/2025)
This page will help LEA - level users navigate through the nuances of each CALPADS reports listed below.
For SELPA-level reports, please click here.
Certification Reports vs. Real Time Reports
The CALPADS reports come in both Certification and Real Time versions, except for the following reports.
Below are the difference between the two versions.
Certification version
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Reports are only available during the submission period.
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The "As of date" is static and based on either Census day (Fall 1 & 2) or entire academic year (EOY).
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Reports update as soon as a Certification is generated after changes have been detected. LEA may have more than one Certification throughout the day.
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Default parameters on report filters may not include all options within the dropdown filter (e.g. grade levels)
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Certification reports will not include SSIDs triggering certification errors until errors are cleared.
Real Time version
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Reports are always available.
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The "As of date" defaults to current day but may be adjusted as desired.
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The Real Time reports will update as data is added/edited in CALPADS throughout the day.
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Default parameters on report filters include all options within the dropdown filter.
Real Time version only
- Foster Youth reports
- Student with Disabilities DSEA Low Incidence Report
Certification version only
- 1.8 - Dropouts by Subgroup - Student List
- 1.12 - Dropouts - Count Disaggregated
- 1.13 - Exits - Count Disaggregated
- 2.9 - English Language Acquisition Status - Census Comparison (Fall 1)
- 2.10 - English Language Acquisition Status - Census Comparison Student List (Fall 1)
- 3.4 - NCLB Core Course Section Compliance - Count by Content Area
- 3.5 - NCLB Core Course Section Compliance - Detail
- 3.16 - Educational Options Course Completion - Student Count
- 4.2 - Staff - Count and FTE by Job Classification Disaggregated
- 4.5 - Staff Non-Classroom Based or Support Assignment - Detail
Current Real Time reports
Supplemental Reports
- 5.6 - Foster Youth Enrolled - Count
- 5.7- Foster Youth Enrolled - Student List
- 5.8 - Former Foster Youth Enrolled - Count
- 5.9 - Former Foster Youth Enrolled - Student List
Fall 1
- 1.1 - Enrollment - Primary Status by Subgroup
- 1.2 - Enrollment - Primary Status Student List
- 1.3 - Enrollment - Primary Status Disaggregated
- 1.5 - Enrollment - By Status Disaggregated
- 1.17 - LCFF Unduplicated Pupil Count
- 1.18 - LCFF Unduplicated Pupil Student List
- 8.1- Student Profile List
- 8.1a - Student Profile Exits List
- 8.2 - Socioeconomically Disadvantaged - Student List
- 16.18 - Students with Disabilities – DSEA Low Incidence Disability Count
- 16.19 - Students with Disabilities - DSEA Low Incidence Student List
Fall 2
- 4.1 - Staff - Count and FTE by Job Classification
- 4.3 - Staff Teaching Assignments - Detail C/A SUPP
- 4.3 - Staff Teaching Assignments - Detail Real Time
- 4.4 - Staff Profile – List
EOY 2
- 5.1 - Program Participants - Count
- 5.3 - Program Participants - Student List
EOY 3
- 5.4 - Homeless Students Enrolled
- 5.5 - Homeless - Student List
Student with Disabilities DSEA Low Incidence Report Mapping Guides (Real Time Only)
Foster Youth Report Mapping Guides (Real Time Only)
Fall 1 Report Mapping Guides
Aggregate Reports
1.1 Enrollment - Primary and Short-term Enrollment Count by Subgroup
1.17 LCFF Unduplicated Pupil Count
1.24: Dropouts by Subgroup
2.1-Title III Eligible Immigrants - Count
2.8 - English Language Acquisition Status - Count by Primary Language (Fall)
2.9 - English Language Acquisition Status - Census Comparison
2.14 Language Instruction Program - Count
16.12: Students with Disabilities - Education Plan by Primary Disability (Fall 1)
16.13: Students with Disabilities – Count by Federal Setting (Fall 1)
16.15 Students with Disabilities - Student Services Count
Additional Supporting Reports
1.2 Enrollment - Primary and Short-term Enrollment Student List
1.3 Enrollment - By Primary Status Disaggregated
1.4 Enrollment - State View
1.5 Enrollment - By Status Disaggreagated
1.8 Dropouts by Subgroup - Student List
1.12 Dropouts - Count Disaggregated
1.13 Exits - Count Disaggregated
1.14 Dropouts - State View
1.18 LCFF Unduplicated Pupil Student List
1.19 - County Office LCFF - Count
1.20 - County Office LCFF - Student List
2.2 Title III Eligible Immigrants - Count by Birth Country
2.10 - English Language Acquisition Status - Census Comparison Student List
2.15: Language Instruction Program - Student List Report
8.1 Student Profile List
8.1a Student Profile Exits - List
8.1b Student Profile Dropouts - List
8.1c - Student Profile Dropouts - State View - List
16.14: Students with Disabilities Plan Student List (Fall 1)
16.16 Students with Disabilities - Student Services List
16.17: Students with Disabilities – Annual Comparison Report (Fall 1) (New for AY 24-25)
Fall 2 Report Mapping Guides
Aggregate Reports
2.4 - English Learner Education Services - Student Count Unduplicated
2.5 - English Learner Education Services - Unduplicated Countof Teachers Providing EL Services
3.6 - Course Section Enrollment - Count by Content Area
4.1 - Staff Count and FTE by Job Classification
17.1 Postsecondary Status Outcome - Count
Additional Supporting Reports
2.6 - English Learner - Count by Primary Language
2.7 - English Learner Education Services - Student List
3.1 - Class Size - By Content Area
3.2 - Class Enrollment -By Content Area
3.3 - Class Enrollment - Student List
3.7 - Course Section Enrollment - Count and Details
3.8 - Course Section Enrollment - Student List
4.2 - Staff Count and FTE by Job Classification Disaggregated
4.3 - Staff Teaching Assignments - Detail
4.4 - Staff Profile - List
4.5 - Staff Non Classroom Based or Support Assignment - Detail
17.2 Postsecondary Status Outcome – Student List
EOY 1 Report Mapping Guides
Aggregate Reports
3.9 - Course Sections Completed - Count by Content Area for Departmentalized Courses
3.14 Career Technical Education Noncompleter Participants – Count
3.17 - Career Technical Education NonConcentrators - Count by Industry Sector (Retired starting AY 2020-21)
3.19 - Career Technical Education Completers - Count by Pathway (Started in AY 2020-21)
18.1 Work-Based Learning - Count (Started in AY 2020-21)
Additional Supporting Reports
3.10 - Course Sections Completed - Count and Details for Departmentalized Courses
3.11 - Course Sections Completed - Student List for Departmentalized Courses
3.15 Career Technical Education Noncompleter Participants – Student List
3.16 - Educational Options Course Completion - Student Count
3.18 - Career Technical Education NonConcentrators - Student List (Retired starting AY 2020-21)
3.20 - Career Technical Education Completers – Student List (Started in AY 2021-22)
18.2 Work-Based Learning – Student List (Started in AY 2020-21)
EOY 2 Report Mapping Guides
Aggregate Reports
Additional Supporting Reports
EOY 3 Report Mapping Guides
Aggregate Reports
1.21 - Cumulative Enrollment - Count
1.22 Graduates and Completers Count (New starting AY 2020-21)
2.16 English Language Acquisition Status – ELs Reclassified RFEP (EOY 3) (New starting AY 2020-21)
5.4 - Homeless Students Enrolled - Unduplicated Count by School (Active Starting AY 2019-20)
7.10 - Incident - Count
7.11 - Incident Result - Count
7.13 - Student Offense - Count by Offense
7.15 - Incident Actions - Persistently Dangerous Offense Expulsions
7.16 - Incident Removals for Students with Disabilities - Count
7.17 - Unilateral Removals for Students with Disabilities - Count
14.1 - Student Absenteeism - Count
Additional Supporting Reports
1.23 Graduates and Completers Student List (New starting AY 2020-21)
2.17 English Language Acquisition Status – ELs Reclassified RFEP Student List(EOY 3) (New starting AY 2020-21)
5.5 - Homeless Student List (Active Starting AY 2019-20)
7.12 - Incident Result - Details
7.14 - Incidents Offenses - Student List
7.18 - Incident Removals for Students with Disabilities - Student List
8.1 - Student Profile - List (EOY3)
14.2 - Student Absences - Student List