User Roles

Role

SELPA

LEA

School

Description

LEA Administrator*

X

Provides access to the following functionality except to Certify/Decertify and be identified as the anomaly contact

View Anomaly Status Tab on Home Screen

*ONLY STATE LEVEL USER MAY SEE THIS ROLE AND APPLY IT AT THE LEA LEVEL.

Direct Certification

X

X

Provides access to view and to extract Direct Certification results.

Foster Youth

X

X

Provides access to view Foster Youth ODS reports.

Local Code Mapping

X

Provides functionality to create local code mappings

Anomaly Contact

X

X

Provides functionality to:

- identify and be identified as the anomaly contact for an LEA

- in combination with SENR Edit role, allows LEAs to view anomaly summary in homepage

Student Search

X

X

X

Provides functionality to perform search for a student and access the Student Details page.

Free and Reduced Price Meal EDIT

X

X

Provides functionality to create and manage Free and Reduced Price Meal data

Free and Reduced Price Meal VIEW

X

X

Provides functionality to view Free and Reduced Price Meal data

Maintain Foster

X

X

Provides functionality to the Maintain Local Foster Match Screen.

SENR Edit

X

X

Provides functionality to:

* create and manage SSID Enrollment records using the online and batch interface

* review and resolve anomalies (MIDs, ERDs, and CCEs)

* request new SSIDs

* ability to autopost SSID requests (only if option is selected in user profile)

* request and retrieve SSID Extracts

* request and retrieve SSID Enrollment Rejected Records Extracts

* request and retrieve Candidate List Extracts

* request and retrieve Replacement SSIDs Extracts

* request and retrieve SSID Enrollment ODS Extract

* request and retrieve Cumulative Enrollment ODS Extract

* view Anomaly Status tab on Home Page and ability to view Anomaly Reports

SENR View

X

X

X

Provides functionality to only view SSID Enrollment records via Online Maintenance.

SINF Edit

X

X

Provides functionality to 

* create and manage Student Information records using the online or batch interface 

* request and retrieve Student Information Rejected Records Extracts

* request and retrieve Student Information ODS Extract

SINF View

X

X

X

Provides functionality to only view Student Information records via Online Maintenance.

SELA Edit

X

X

Provides functionality to 

* create and manage English Language Acquisition records using the online and batch interface  

* request and retrieve English Language Acquisition Rejected Records Extracts

* request and retrieve English Language Acquisition ODS Extract

SELA View

X

X

Provides functionality to only view English Language Acquisition records via Online Maintenance.

SPRG Edit

X

X

Provides functionality to 

* create and manage Student Program records using the online and batch interface 

* request and retrieve Student Program Rejected Records Extracts

* request and retrieve Student Program ODS Extract

SPRG View

X

X

X

Provides functionality to only view Student Program records via Online Maintenance. (Some restrictions apply to FRPM data records.)

STAS Edit

X

X

Provides functionality to 

* create and manage Student Absence Summary records using the online  and batch interface

* request and retrieve Student Absence Summary Rejected Records Extracts

* request and retrieve Student Absence Summary ODS Extract

* request and retrieve Cumulative Enrollment ODS Extract

STAS View

X

X

Provides functionality to only view Student Absence Summary records via Online Maintenance.

SINC Edit

X

X

Provides functionality to

* create and manage Student Incident, Student Incident Result, and Student Offense records using the online (Incident Data) and batch interface 

* request and retrieve Student Incident, Student Incident Result, and Student Offense Rejected Records Extracts

* request and retrieve Student Incident, Student Incident Result, and Student Offense ODS Extract

SINC View

X

X

X

Provides functionality to only view Student Incident, Student Incident Result, and Student Offense records under Student Details and Incident Data pages via Online Maintenance.

Staff Search

X

X

Provides functionality to perform search for a Staff and access the Staff Details page.

SDEM Edit

X

X

Provides functionality to 

* create and manage Staff Demographics records using the online and batch interface 

* request and retrieve Staff Demographics Rejected Records Extracts

* request and retrieve Staff Demographics ODS Extract

SDEM View

X

X

Provides functionality to only view Staff Demographics records via Online Maintenance.

SASS Edit

X

X

Provides functionality to

* create and manage Staff Assignment records using the online interface

* request and retrieve Staff Assignment Rejected Records Extracts

* request and retrieve Staff Assignment ODS Extract

SASS View

X

X

Provides functionality to only view Staff Assignment records via Online Maintenance.

SCTE Edit

X

X

Provides functionality to 

* create and manage Student Career Technical records using the online and batch interface

* request and retrieve Student Career Technical Rejected Records Extracts

* request and retrieve Student Career Technical ODS Extract

SCTE View

X

X

Provides functionality to only view Student Career Technical via Online Maintenance.

CRSE Edit

X

X

Provides functionality to 

* create and manage Course records using the online and batch interface

* request and retrieve Course Rejected Records Extracts

* request and retrieve Course ODS Extracts

CRSE View

X

X

Provides functionality to only view Course via Online Maintenance.

SPED Edit

X**

X

X

Provides functionality to: 

* create and manage SWDS, MEET, PLAN and SERV records via API and Online Maintenance

* request and retrieve ODS SWDS, MEET, PLAN Extracts via UI 

* request and retrieve ODS SERV Extracts via UI

* request and retrieve DSEA Extract(in combination with the SENR Edit role

**LEA Admins may assign this at LEA Level, but ONLY STATE LEVEL USER MAY APPLY IT AT THE SELPA LEVEL. 

SPED View

X

X

X

Provides functionality to only view SWDS, MEET, PLAN and SERV via Online Maintenance.

STSE Edit

X

X

Provides functionality to: 

* create and manage STSE via Batch Interface

* request and retrieve ODS STSE Extracts

* request and retrieve STSE Rejected Records Extracts

*LEA Admins may assign this at LEA Level, but ONLY STATE LEVEL USER MAY APPLY IT AT THE SELPA LEVEL.

STSE View

X

X

Provides functionality to only view Student Stesting Settings (STSE) via Online Maintenance.

STSE for SPED Students Edit

X**

X

X

Provides functionality to: 

* create and manage STSE via API for students with Student Special Education Meeting or Amendment Identifier populated

* request and retrieve ODS STSE Extracts via UI

**LEA Admins may assign this at LEA Level, but ONLY STATE LEVEL USER MAY APPLY IT AT THE SELPA LEVEL.

STSE for SPED Students View

X

X

X

Provides functionality to only view Student Testing Settings (STSE) via Online Maintenance for students with Student Special Education Meeting or Amendment Identifier populated

PSTS Edit

X

X

Provides functionality to:

* create and manage PSTS via Batch User Interface for "Education Program Participation Code" = 10 or 20

* request and retrieve ODS PSTS Extracts via UI (Only "California Partnership Academy-10" and "Career Technical Education-20" should be available under the "Education Program Participation" filter in the ODS Extract UI).

* request and retrieve PSTS Rejected Records Extracts

*LEA Admins may assign this at LEA Level, but ONLY STATE LEVEL USER MAY APPLY IT AT THE SELPA LEVEL.

PSTS View

X

X

Provides functionality to only view Postsecondary Status (PSTS) via Online Maintenance for students with "Education Program Participation Code" = 10 or 20

PSTS for SPED Students Edit

X**

X

X

Provides functionality to: 

* create and manage PSTS via API interface for students with Student Special Education Meeting or Amendment Identifier populated

* request and retrieve ODS PSTS Extracts via UI

**LEA Admins may assign this at LEA Level, but ONLY STATE LEVEL USER MAY APPLY IT AT THE SELPA LEVEL.

PSTS for SPED Students View

X

X

X

Provides functionality to only view Postsecondary Status (PSTS) via Online Maintenance for students  with PSTS "Education Program Participation Code" = 30

WBLR Edit

 X

 X

Provides functionality to: 

* create and manage WBLR via Batch User Interface

* request and retrieve ODS WBLR Extracts via UI

* request and retrieve WBLR Rejected Records Extracts

*LEA Admins may assign this at LEA Level

WBLR View

 X**

 X

 X

Provides functionality to only view Work-Based Learning via Online Maintenance.

**LEA Admins may assign this at LEA Level, but ONLY STATE LEVEL USER MAY APPLY IT AT THE SELPA LEVEL.

WBLR Extracts

X**

X

X

Provides functionality to

* request and retrieve Work-Based Learning Rejected Records Extracts

* request and retrieve Work-Based Learning ODS Extract

**LEA Admins may assign this at LEA Level, but ONLY STATE LEVEL USER MAY APPLY IT AT THE SELPA LEVEL.

Data Collection Certifier

X

Provides functionality to view and manage approval for all data submissions.

* in combination with specific Reports role, request available Supporting Reports Extracts associated to a submission period

SELPA Approval

X

Provides functionality View and manage the SELPA approvals for submissions containing special education related data files.

Fall 1 Reports

X

X

X

Provides functionality to:;

* view designated Fall 1 Reports (per Report Inventory);

* request available Supporting Reports Extracts associated to Fall 1 reports

Fall 2 Reports

X

X

Provides functionality to view designated Fall 2 Reports (per Report Inventory);

* request available Supporting Reports Extracts associated to Fall 2 reports

EOY1 Reports

X

X

Provides functionality to view designated EOY 1 Reports (per Report Inventory);

* request available Supporting Reports Extracts associated to EOY 1 reports

EOY2 Reports

X

X

Provides functionality to view designated EOY 2 Reports (per Report Inventory);

* request available Supporting Reports Extracts associated to EOY 1 reports

EOY3 Reports

X

X

X

Provides functionality to view designated EOY 3 Reports (per Report Inventory);

* request available Supporting Reports Extracts associated to EOY 3 reports

EOY4 Reports

X

X

X

Provides functionality to view designated EOY 4 Reports (per Report Inventory);

* request available Supporting Reports Extracts associated to EOY 4 reports

County

X*

Provides funtionality to view County/Authorizing LEA Reports.

* Note this role should only display for County Office of Education entities

Authorizing LEA

X

Provides funtionality to view County/Authorizing LEA Reports

* Available to all non COE LEAs

SELPA  Reports

X

Provides functionality to view SELPA Reports, SPED, SSRV and PSTS ODS Extracts, and DSEA Extract

* Note, this role takes user to landing page. User will also need Fall 1, EOY 3, and EOY 4 report roles to view the SELPA Level reports for the corresponding submission. This role does not include access to EOY 3 reports 7.10 to 7.15. LEAs will need to add a SELPA user to their LEA organization and assign the EOY 3 Reports role.

Assessments

X

X

Role is still listed but no longer applicable.