Certification Details - SELPA Approval


The Certification Details page displays when an authorized SELPA user selects the Certification Status link from the left navigation. This page displays a list of the defined CALPADS Submission(s), in Submission order. The system displays the name of a Submission in the list. The user may select a Submission link to view the details of a Submission for each of the LEAs under the SELPA's jurisdiction.

The entire Certification interface has the following features:

  • View a complete list of LEAs under the SELPA jurisdiction and each LEAs current submission status
  • Required Filters for the SELPA, Academic Year, and Submission
  • View the status of all associated LEAs per Filter Options with corresponding statuses.
  • View the SELPA Aggregate and Supporting Reports related to the Submission
  • Approve or Disapprove a Revision once an LEA has approved it.


Required User Roles

Users need to have and LEA level org type and the following roles to access this section of CALPADS.

  • Data Collection Certifier (Only required to certify)
  • EOY3 Reports
  • EOY4 Reports
  • Fall1 Reports


Certification Details Interface

The Certification Status UI is depicted immediately below followed by a screen elements table, a user interaction section, and a system operations section with the available system functions, requirements and possible processes that may occur through this interface.

Certification Status UI

Certification Status Filter Table


Screen Label Validation/Business Rule
SELPA Organization associated with user’s SELPA account.
Academic Year Reverse chronological order starting with current academic year. Start selection at the AY 19/20, does not allow SELPA user to choose any AY prior to 19/20
Submission Should only show choice for Fall1, EOY3, EOY4. Leaving it blank will reveal all available submissions as of the date of filtering.
Search Button Clicking on it executes search based on selected filter options.


SELPA Certification Details Results Interface

When a SELPA user selects the appropriate submission period and click on the Search button, the system will expand the page and display the Certification Details Results section with the list of LEAs under the SELPA jurisdiction and each LEAs current submission status. This interface has the following functionalities for a selected submission:

  • View the status of all associated LEAs per Filter Options with corresponding statuses.
  • View the SELPA Aggregate and Supporting Reports related to the Submission
  • Approve or Disapprove a Revision once an LEA has approved it.


Image of SELPA Certification Details page

Results Details Table


Screen Label Validation/Business Rule
CDS Hyperlink to Certification Summary & Details page.
LEA Name Only Orgs associated with user’s account are available.
Revision Status Status of the Revision with the most recent progress
SELPA Approval Status The status of the individual SELPA’s approval for this given LEA and Revision. Value is set by the system based on what action the SELPA has taken to approve, or disapprove.
Certification Status List all Submission Period during the academic year. Leaving it blank will reveal all available submissions as of the date of filtering.
Available Action Conditionally available button that can either Approve, Disapprove, if enabled
Select All Ability to multi-select certain rows. Only available for rows where Approve button is activated.
Approve All Button to commit mass approvals

Reports

SELPAs may review the following reports before approving an LEA's submission.


Report Number Report Name
16.1 Students with Disabilities - Education Plan By Primary Disability Count
16.2 Students with Disabilities - Count by Federal Setting
16.5 Students with Disabilities - Student Services by Primary Disability


SELPA Approval Buttons - Business Rules

The following table explains what Available Action a SELPA may take on a Revision, based on the combination of the Revision Status and individual SELPA approval status of the Revision. The SELPA may only Approve or Disapprove a Revision once an LEA has Approved it. And because an LEA may withdraw their approval by Disapproving it, this will affect a SELPA’s ability to Approve.


SELPA Approval or Disapproval – Available Action Button


If ….

And If Revision Status is

Then SELPA Approval Status for the individual SELPA changes to

AND Available Action Button is…

Revision is first created

Revised Uncertified

Not Approved

Disabled

LEA Manually checks In Review checkbox

In Review Uncertified

Not Approved

Disabled

LEA Reviews all required Certification Reports*

Revised Uncertified or In Review Uncertified

Not Approved

 

LEA Approves Revision

LEA Approved

Not Approved

Enabled and set label to “Approve”

LEA Disapproves Revision

LEA Disapproved

NO STATUS CHANGE

Disabled

SELPA Approves Revision*

LEA Approved

Approved

Enabled and set label to “Disapprove”

All SELPAs Approves Revision*

SELPA Approved

NO STATUS CHANGE (Approved)

Enabled and set label to “Disapprove”

SELPA Disapproves Revision

SELPA Disapproved

Disapproved

Enabled and set label to “Approve”

A different SELPA associated with the revision, Disapproves Revision

SELPA Disapproved

Approved

Enabled and set label to “Disapprove”


*Revision Status changes still depend on the complete sum of all SELPAs associated to the LEA.

LEA Certification Process

There are two varying certification process that LEAs will encounter depending on the submission.


Fall 1, EOY 3 and EOY 4

This is a brief illustration of the certification process that LEAs and SELPAS will doing for the indicated submissions.

Certification process involving SELPA


Additional Resources

CALPADS Snapshot and Revision Video

This video clip covers the details of the CALPADS Snapshot Revision statuses and functionality through a live demo.

CALPADS Snapshot and Revision Video

This playlist provides an in-depth discussion and demonstration of the CALPADS Submission Certification process.