Staff Search


The Staff Data Maintenance page allows an authorized user to do the following task:

1) Search for a staff member in order to conduct maintenance on an individual staff member’s demographic and/or assignment data or

2) Create a new Staff Demographic record for a searched SEID, if none exists.

Three methods are provided: Search by SEID, Search by Staff List and Search by Staff Assignment This page is accessed when the user selects Staff Data Maintenance from the Online Maintenance in the Left Navigation panel.

Staff Search User Interface


Letter A Search by SEID

Use this option, if the SEID is available. If this is the first time you are trying to report a staff member at the district, and the SEID is not available, please contact your HR staff. If HR does not have the person’s SEID, please contact The Commission on Reacher Credentialing (CTC).

Letter B Search by Staff List

Use this option, if you do not have the SEID but the staff member already has prior data reported in CALPADS under the LEA.

Letter C Search by Staff Assignment

Use this option, if you do not have the SEID but the staff member already has prior data reported in CALPADS under the LEA. Allows you the flexibility to search staff at the district office only as well as include those who do not have a Staff assignment reported.


A user can view and edit only staff member records entered by the user’s LEA for the period the staff member was employed by the LEA. Each LEA adds its own Staff Demographics record using the State Educator Identifier (SEID) assigned by the California Commission on Teacher Credentialing (CTC). A Staff Demographic record must be created before a Staff Assignment record can be created.


Search by SEID

If the staff member has an existing Staff Demographic record for the LEA, a user may select the Search by SEID radio button to search for the staff member. To search by SEID, the user must enter a valid and complete SEID.

Search by SEID Process

Search by SEID Process



Number 1 Search by SEID Tab

Click on Search by SEID tab from Staff Maintenance. OR

Number 1 Search by Left-Nav SEID Field

Populate the Search by SEID field from the Left Navigation menu.

Number 2 Student Enrollment Summary

Populate the SEID value in the SEID field

Number 3 Search button

Click on the Search button to execute search.

Number 4 No Matching SEID notification

If the SEID is being reported the first time in CALPADS, a notification asking the user to create a Staff Demographics record will appear. Clicking on it will direct the user to a demographics detail modal to add first demo record.

Number 4 Staff Detail Page

If the SEID already has existing demographic records, the user will be directed to the Staff Details section.


Search by Staff List

The “Staff Data - Staff List” page provides an authorized user with a list of staff members assigned to the user’s LEA. This search option is used when the Staff member already has existing demographic data associated to the LEA.

The list of staff members displays on the bottom half of the screen, based on the user selected filter criteria. The top half of the screen allows for modification of the filter criteria. Once the list is produced, the user may refine the list further by selecting a letter from the Staff Last Name alphabet bar to display only those staff members with last names beginning with the selected letter.


Search by Staff List Process


Search by Staff List



Number 1 Search by Staff List Tab

Click on Search by Staff List Tab from the Staff Data Maintenance page.

Number 2 Populate filters.

Select LEA field is auto filled . Enter required date in Active staff on or after this date.

Number 3 Clear Fields/Search button

Click Clear Fields to start over or Search to execute request.

Number 4 Select from Results

Select the Staff Name from the generated results.

Number 5 Staff Detail Page

User will be directed to the Staff member’s detail page.


Search by Staff Assignment

If the staff member has an existing Staff Assignment record for the LEA, a user may select the Search By Staff Assignment to view a list of existing staff that allows further search by name. The following options are available for the search:

  • District Office Staff
  • Staff with No Assignments
  • School
  • Academic Year


Search by Staff Assignment Process


Search by Staff List



Number 1 Search by Staff Assignment Tab

Click on Search by Staff Assignment tab from the Staff Data page.

Number 2 Optional check box filters.

Select optional District Office Staff or Staff with no Assignments button to narrow parameters.

Number 3 Select School dropdown

Select specific school/s or leave it blank to include ALL schools.

Number 4 Academic Year

Select the Academic Year desired.

Number 5 Clear Fields/Search buttons

Click Clear Fields to start over or Search to execute request.

Number 6 Results

Select staff member from the list of results.

Number 7 Staff Detail Page

User will be directed to the Staff member’s detail page.