Student Special Education (SPED) Read-Only


For authorized users, the Student Special Education history displays when a user clicks the container on the Student Details. The system will display a button next to each record to open the record in read-only. Although this section is read-only, a user can delete a SPED record reported by the LEA the user is associated to.

Student Special Education” history displays when a user clicks the container on the “Student Details”. The system will display a button next to each record to open the record in read-only.


Account Roles Needed

Users need the following roles to access and edit this section of the Student Details page.

  • Student Search
  • SPED Edit
  • SPED View


An authorized user may perform the following functions through this interface:

  • View a student’s existing Special Education Program record.
  • Delete an existing record reported by the LEA the user is associated to.
  • Return to the Student Detail page


Student Detail SPED Container

The Student Special Education (SPED) page displays when the user clicks the container header. The system will display a button next to each record to open the record in read-only. The UI is depicted below followed by its screen elements table. Following by user interaction section and the system operations section with the additional expected system functions, requirements and possible processes. The system will display all Student Special Education Program records by default in reverse chronological order.


The **Student Special Education (SPED)** page displays when the user clicks the container header. The system will display a button next to each record to open the record in read-only. The UI is depicted below followed by its screen elements table. Following by user interaction section and the system operations section with the additional expected system functions, requirements and possible processes. The system will display all Student Special Education Program records by default in reverse chronological order.


Letter A Clicking on the Student Special Education header expands the container and reveals existing records.

Letter B Container column headers enable users to sort or filter existing records based on parameters set.

Letter C Open button enable users to view details of the record. The record details cannot be modified regardless if the LEA owns the record and the user has Edit roles.

Letter D Since the container only shows limited records at a time, the page buttons allow users to move to the next set of records.


Student Special Education Program Modal

The Special Education Details UI is depicted below followed by a screen elements table. If the user clicks to open an existing record, the modal page appears with the values from the student’s selected record.


Student Details SPED Modal

Field Name

Required

Validation/Business Rule

Student Name

Y

Student context is carried forward from Selected Student on Student Details page.

 

SSID

Y

Student context is carried forward from Selected Student on Student Details page.

 

Reporting LEA

Y

The 7-digit County District (CD) code must be submitted if the entity is a district or county office.

School of Attendance

Y

1) School must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA

2) If School of Attendance NPS is populated Then School of Attendance must equal 0000001

School of Attendance NPS

If School of Attendance = 0000001 Then Y; Else N

N/A

District of Special Education Accountability

Y

A unique identifier (county-district code) for the district or charter school that is responsible for ensuring that special education services are provided for a student participating in special education (students with an Individualized Education Program (IEP), also known as the District of Residence. For example, if a student is transferred to another district for services because their district of geographical residence does not provide those services, the district of geographical residence would be the District of Special Education Accountability, and NOT the district that was providing the services (District of Service).

Local Student ID

N/A

N/A

Local Special Education Student ID

N/A

N/A

Special Education Referral Date

If Special Education Initial Entry Start Date is greater than or equal to 07/01/2006, Then Y; Else N

The date a child or student was referred to assess and determine eligibility for special education services.

Referring Party Code

N/A

N/A

Initial Evaluation Parental Consent Date

If Special Education Meeting Type Code = 10 (Part B Initial Evaluation) or 15 (Part C Initial Evaluation) Then Y; Else N

Initial Evaluation Parental Consent Date must be greater than or equal to the Special Education Referral Date.

Initial Parent Consent Date for Special Education Meeting Type Code = 10 (Part B Initial) must be greater than Initial Parent Consent Date existing for Special Education Meeting Type Code = 15 (Part C Initial) for the same student



Student Details SPED Modal

Field Name

Required

Validation/Business Rule

Special Education Meeting Type Code

Y

Special Education Meeting Type Code must be a valid combination with Education Plan Type Code as outlined in the CALPADS Valid Code Combinations Document

2) Special Education Meeting Type Code must be a valid combination with Meeting Delay Code as outlined in the CALPADS Valid Code Combinations Document

3) If Special Education Meeting Type Code = 10 (Part B Initial Evaluation)Then student age must be between the ages of 2 years 9 months and 21 inclusive OR

If Special Education Meeting Type Code = 15 (Part C Initial Evaluation)Then student age must be less than 36 months (3 years)

Special Education Meeting Date

Required If Special Education Meeting Type Code does not = 30

Special Education Meeting Date must be greater than or equal to Initial Evaluation Parental Consent Date.

Special Education Meeting or Amendment Identifier

Required, if Special Education Meeting Date is not null

Student Special Education Meeting or Amendment Identifier must be unique within the Reporting LEA.

Education Plan Amendment Date

Y

Required if: Education Plan Type Code = 100, 150, or 200 AND Special Education Meeting Type Code and Special Education Meeting Date match a SPED record for the same SSID, Reporting LEA, and SELPA Code in the ODS AND any of the following fields do not match:

-Primary Residence Code

-Special Education Program Setting Code

-Preschool Program Setting Service Location Code

-Preschool Program Ten Weekly Hours or Greater Indicator

-General Education Participation Percentage Range Code

-IEP Includes Postsecondary Goals Indicator

-Postsecondary Goals Updated Annually Indicator

-Postsecondary Goals Age

-Appropriate Transition Assessment Indicator

-Transition Services in IEP Indicator

-Supportive Services Indicator

-Transition Services Goals in IEP Indicator

-Student IEP Participation Indicator

-Agency Representative IEP Participation Code

-Special Transportation Indicator

Education Plan Type

Y

1)If Education Plan Type Code = 100 (IEP) or 200 (ISP)Then age should be 2 years, 9mos but less than 23 years

2) If Education Plan Type = 150 (Individual Family Service Plan (IFSP))AND Special Education Program Exit Date is null Then student age must be less than 4 years old as of the Special Education Meeting Date

Meeting Delay Code

N/A

N/A

Special Education Program Exit Date

N/A

N/A

Special Education Program Exit Reason

N/A

N/A

Primary Residence Code

N/A

N/A

Special Education Initial Entry Start Date

N/A

N/A

Disability I Code

N/A

N/A

Disability 2 Code

N/A

N/A

Infant Regional Center Services Eligibility Indicator

N/A

N/A

Special Education Program Setting Code

N/A

N/A



Student Details SPED Modal

Field Name

Required

Validation/Business Rule

Preschool Program Setting Service Location Code

N/A

N/A

Ten or More Weekly Hours in Setting Indicator

N/A

N/A

General Education Participation Percentage Range Code

N/A

N/A

Special Education Program Type Code

N/A

N/A

IEP Includes Postsecondary Goals Indicator

N/A

N/A

Postsecondary Goals Updated Annually Indicator

N/A

N/A

Postsecondary Goals Age Appropriate Transition Assessment Indicator

N/A

N/A

Transition Services in IEP Indicator

N/A

N/A

Supportive Services Indicator

N/A

N/A

Transition Services Goals in IEP Indicator

N/A

N/A

Student IEP Participation Indicator

N/A

N/A

Agency Representative IEP Participation Code

N/A

N/A

Special Transportation Indicator

N/A

N/A

Parental Involvement Facilitation Code

N/A

N/A


SWD Data Population Training



Additional Resources

CALPADS Error List

This document contains descriptions for each error generated when submitting data to CALPADS. It also provides suggested resolutions.

CALPADS File SpecificationsForm

Look for Student Special Education Tab

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. Appropriate SPED codes are included in this document.