Student English Language Acquisition (SELA)

(Updated as of 9/13/2021)

The Student English Language Acquisition container provides the ability for an authorized user to view one or all of a student’s English Language Acquisition records and provides links to edit existing records or add new ones.

Account Roles Needed

Users need the following roles to access and edit this section of the Student Details page.

  • Student Search
  • SELA Edit
  • SELA View

An authorized user may perform the following functions through this interface:

  • View one or all of a student’s English Language Acquisition records
  • If the user is authorized, after the open button is selected, the user can edit the displayed Student English Language Acquisition record. If the user does not own the student record, the user may view the record but will not have the ability to edit it.
  • If the user is authorized, an Add a New Record button will display below the Language record(s)
  • Modify the displayed existing English Language Acquisition record

When to submit a SELA record

Update student English Language Acquisition Status (ELAS) data only:

  • Upon enrollment of a NEW student (brand new SSID).
  • When a student has a valid change in their ELAS.
  • When any K–12 student with an ELAS of “TBD” has that status for more than 90 days from the ELAS Start Date.

ELAS Codes

Below are the possible English Language Acquisition Status Codes available. ELAS status EL and IFEP are expected to come from the daily TOMS update. Submission of EL and IFEP through Online Maintenance is accepted with valid Correction Codes. However, it is best practice to rely on TOMS to push the status to CALPADS.

Coded Value

Name

Definition

Submission Method

Start Date

EL

English Learner

A student enrolled in grades KN through 12 for whom there is a report of a language other than English on the Home Language Survey and who, upon initial assessment in California using an appropriate state assessment (currently the California English Language Development Test (ELPAC)) and from additional information when appropriate, is determined to lack the clearly defined English language skills of listening, speaking, reading, and/or writing necessary to succeed in the school's regular instructional programs.

TOMS Update

Online Maintenance (will require ELAS Correction Code)

7/1/1990

ADEL

Adult English Learner

A student aged 22 years or older enrolled in grades KN through 12 who has been identified by a local educational agency as an English learner through a local process (e.g., Home Language Survey, or other local assessment) because the student is not eligible to take the Initial English Language Proficiency Assessment for California (ELPAC). Adult English learners are not considered English Learners for purposes of federal Title III funding or state-level accountability.

Batch File

Online Maintenance

7/1/2020

EO

English or American Sign Language Only

A student enrolled in grades KN through 12 for whom the only language reported on the Home Language Survey (HLS) is English or American Sign Language.

Batch File

Online Maintenance

7/1/1990

IFEP

Initial Fluent English Proficient

A student enrolled in grades KN through 12 for whom a language other than English is reported on the Home Language Survey and who, upon initial assessment in California using an appropriate state assessment (currently the English Language Proficiency Assessments for California (ELPAC)) and from additional information when appropriate, is determined to be proficient in English.

TOMS Update

Online Maintenance (will require ELAS Correction Code)

7/1/1990

RFEP

Reclassified Fluent English Proficient

A student enrolled in grades KN through 12 who, upon entering public school in California, is identified as an English learner (EL) and subsequently reclassified/redesignated in California, per Education Code 313, as proficient in English. Education Code 313 criteria include, but are not limited to, an assessment of English proficiency in listening, speaking, reading, and writing as currently measured by the English Language Proficiency Assessments for California (ELPAC), teacher evaluation of curriculum mastery, parental opinion/consultation, and student's performance of basic skills, as measured by the California Standards Test English Language Arts, that demonstrates sufficient proficiency in English to participate effectively in a curriculum designed for students of the same age whose native language is English.

Batch File

Online Maintenance

7/1/1990

TBD

To Be Determined

A student enrolled in grades KN through 12 for whom there is a report of a primary language other than English on the Home Language Survey and for whom the district has not completed the assessment process. The assessment process must be completed within 30 days of initial enrollment.

Batch File

Online Maintenance

7/1/1990

Normal SELA Status Progression

Below is the diagram of acceptable student ELAs status progression. A SELA record will not require an ELAS status correction code when SELA reporting follows this progression.

Diagram of acceptable change in status.

Acceptable Initial ELAS status (e.g. TBD and EO)

Status determined based on filled out Home Language Survey form

Acceptable Initial ELAS status (e.g. TBD and EO)

Status determined based on Initial ELPAC test results.

Acceptable Initial ELAS status (e.g. TBD and EO)

Status determined based on Summative ELPAC test results.

Acceptable Initial ELAS status (e.g. TBD and EO)

ELAS Status for students KN-12 who are 22 yrs old and above who are ineligible for ELPAC testing due to age.


When to report a SELA Correction Reason Code

The SELA Correction reason codes are only applicable when the prior SELA record being corrected has a date on or after 7/1 of the current academic year. And the new SELA record being reported does not follow the normal ELAS status progression. A correction can only be done once and prior to summative testing.

SELA Correction Code Matrix


Most Recent English Language Acquisition Status Code (ODS) Subsequent English Language Acquisition Status Code Correction Reason Code on Subsequent ELA record Correction Reason Code Name on Subsequent ELA record
EO IFEP 1* Evidence of Non-English Primary Language
EO EL 1* Evidence of Non-English Primary Language
TBD EL 1** Evidence of Non-English Primary Language
TBD IFEP 1** Evidence of Non-English Primary Language
EL EO 4 Ineligible Student Tested
EL IFEP 5 Evidence for EL or IFEP
IFEP EO 4 Ineligible Student Tested
IFEP EL 5 Evidence for EL or IFEP

* Rarely used, because LEAs would normally report a TBD before an EL or IFEP so that TOMS would recognize eligibility for ELPAC.

**Only used when LEAs decide to manually post EL or IFEP status through online maintenance rather than wait for TOMS to automatically post the status to CALPADS.


ELAS Data Flow

Here is a diagram detailing a non-english speaking student's elas status determination from home language survey to initial ELPAC testing and final ELAS status.

Image of Initial ELAS Data flow


SELA Details Modal

The Student English Language Acquisition details modal is depicted below followed by a screen elements table. If the Add New Record button is clicked, all fields on the page will be populated with Null values when the page opens. If the Edit is clicked, the system will display the “Student English Language Acquisition” page. If user does not own the student record, the Edit will be disabled.

The “Student English Language Acquisition” modal with fields elements.


SELA Details Table

Field Names Required Validation/Business Rule
English Language Acquisition Status Code Y Default to user’s current Org; only present values related to user’s Org
Correction Reason Code  N Only valid if the prior record being corrected has a status date of 7/1/2018 onwards. (See When to report a SELA Correction reason code when a correction code is required.)
English Language Acquisition Status Start Date Y The Start Date must be provided for EO, EL, IFEP, and RFEP students, and for students who are TBD in grades K–12.
Primary Language Code Y To be an English learner, the Primary Language Code must be a language other than English or American Sign Language. • This element is required for students in grades kindergarten through 12. It is NOT required and should not be submitted for pre-kindergarten students.
This element is required for students in grades kindergarten through 12. It is NOT required and should not be submitted for pre-kindergarten students.
Action Buttons
Validate N/A Validation is a two-stage process – Stage 1 performs client-side validations on missing data in required fields and data type errors. Stage 2 performs validation checks on SELA IVRs. If no fatal errors are detected on IVRs for SELA but Warning IVRs are triggered, then “Validation Successful and warnings exist”, followed by a list of warning IVRs.
If no fatal errors are detected on IVRs for SELA, two new buttons, Post and Cancel are presented.
Delete N/A If a user clicks the Delete Record button within the Edit page, the system will perform the specified processes to remove the selected Language record for the student from the ODS and redirect user to the Student English Language Acquisition page.
Post N/A If no fatal validation errors, this option will be presented. If the user clicks the button, system will post records. If not successful, “Post failed” with accompanying error messages.
Cancel N/A Appears after validation if no fatal errors are detected.
If selected, system will return fields to editable, retaining any data values that have been changed from the original record.

SELA Data Population Training



SELA Additional References

LIP Program Reporting

Language Instructional Program Data Population Self-paced video

CALPADS File Specifications

Look for Student English Language Acquisition Tab

CALPADS Data Guide

Chapter 2.2.2 provides additional information on Job classifications.

ELPAC Resources

Provides helpful resources for local educational agency personnel who administer the ELPAC..

ELPAC Archived Webcasts

Provides archived webcasts for the English Language Proficiency Assessments for California (ELPAC) for local educational agencies (LEAs).