Report 1.4: Enrollment Count – State View
(Updated as of 10/04/2023)
Description: Reports the statewide count of enrolled students at the school level within Race and Gender. The counts are disaggregated by Ethnicity/Race as well as Gender and Grade. This report is available during and after the Fall 1 certification window.
Report Type: ODS and Snapshot / Certification (Fall 1)
Security Roles: Fall 1 Reports Role
Data As Of:
- If ODS version, user defined
- If Snapshot version, Fall 1 Census Day (First Wednesday in October)
Basic selection criteria:
- Students Included: Students with an open enrollment on the “Data As Of” date, where - Enrollment Status equals (10) Primary AND (30) Short Term Enrollment without a (10) Primary Enrollment - Grade Levels TK – 12
- Note - Snapshot: Must have a SINF record that wholly or in part overlaps a qualified enrollment. Default Grade Level does not include PS since PS does not have to be certified.
Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected
- Academic Year
- LEA
- Status – (Snapshot)
- School Type
- School
- Grade
- Gender
- Ethnicity/Race
- Group By
- Grade or Gender - English Language Acquisition Status
- Title III Eligible Immigrant
- Title I Part C Migrant
- Socio-economically Disadvantaged
- NOTE: Free Meal program and Reduced Price Meal program criteria for SED includes Program Membership Start Dates from 7/1 – Census Day of current academic year.
- For 2020-2021 Only Free Meal program and Reduced Price Meal program criteria for SED includes Program Membership Start Dates from 7/1 – 12/31 of current academic year. - Students with Disabilities
- Gifted and Talented Education
- Student School Transfer Code
- District of Geographic Residence
Report Logic
| Column | Rules |
|---|---|
| 1 | School code is derived from user ID permission and Expected Schools table |
| 2 | School Name is determined by #1 and the Expected Schools Table. School Name column leads to Report: 8.1 Student Profile List |
| 3 | Grade Total: Sum of Enrollments by Grade. This field can be expanded to show by Grade within Ethnicity and Race categories |
| 4 | Gender Total: Sum of Enrollments by Gender. This field can be expanded to show by Gender within Ethnicity and Race categories. |
| 5 | Total: Sum of Enrollments by School |
| 6, 8, 10, 12 ,14, 16 | Number (#): Sum of Enrollments in each race category |
| 7, 9, 11, 13 ,15, 17 | Percentage (%): Percentage of Enrollments for each race category |
| 18 | Number (#): Sum of Enrollments with more than one race category |
| 19 | Percentage (%): Percentage of Enrollments with more than one race category |
| 20 | Number (#): Sum of Enrollments with no race category |
| 21 | Percentage (%): Percentage of Enrollments with no race category |
| 22 | Number (#): Sum of Enrollments with race code missing indicator selected |
| 23 | Percentage (%): Percentage of Enrollments with race code missing indicator selected |
Additional Resources:
CALPADS File SpecificationsForm
Look for Student Enrollment (SENR), Student Information (SINF), Student English Language Acquisition (SELA), Student Program (SPRG) tabs for the fields indicated in the report logic.