Report 1.4: Enrollment Count – State View

(Updated as of 10/6/2021

Description: Reports the statewide count of enrolled students at the school level within Race and Gender. The counts are disaggregated by Ethnicity/Race as well as Gender and Grade. This report is available during and after the Fall 1 certification window.

Report Type: ODS and Snapshot / Certification (Fall 1)

Security Roles: Fall 1 Reports Role

Data As Of:

  • If ODS version, user defined
  • If Snapshot version, Fall 1 Census Day (First Wednesday in October)

Basic selection criteria:

  • Students Included: Students with an open enrollment on the “Data As Of” date, where - Enrollment Status equals (10) Primary AND (30) Short Term Enrollment without a (10) Primary Enrollment - Grade Levels KN – 12
  • Note - Snapshot: Must have a SINF record that wholly or in part overlaps a qualified enrollment. Default Grade Level does not include PS since PS does not have to be certified.

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • LEA
  • Status – (Snapshot)
  • School Type
  • School
  • Grade
  • Gender
  • Ethnicity/Race
  • Group By
    - Grade or Gender
  • English Language Acquisition Status
  • Title III Eligible Immigrant
  • Title I Part C Migrant
  • Socio-economically Disadvantaged
    - NOTE: Free Meal program and Reduced Price Meal program criteria for SED includes Program Membership Start Dates from 7/1 – 10/31 of current academic year
  • Students with Disabilities
  • Gifted and Talented Education
  • Student School Transfer Code
  • District of Geographic Residence

Report Logic

Report 1.4 Enrollment Count - State View

Column Rules
1 School code is derived from user ID permission and Expected Schools table
2 School Name is determined by #1 and the Expected Schools Table. School Name column leads to Report: 8.1 Student Profile List
3 Grade Total: Sum of Enrollments by Grade. This field can be expanded to show by Grade within Ethnicity and Race categories
4 Gender Total: Sum of Enrollments by Gender. This field can be expanded to show by Gender within Ethnicity and Race categories.
5 Total: Sum of Enrollments by School
6, 8, 10, 12 ,14, 16 Number (#): Sum of Enrollments in each race category
7, 9, 11, 13 ,15, 17 Percentage (%): Percentage of Enrollments for each race category
18 Number (#): Sum of Enrollments with more than one race category
19 Percentage (%): Percentage of Enrollments with more than one race category
20 Number (#): Sum of Enrollments with no race category
21 Percentage (%): Percentage of Enrollments with no race category
22 Number (#): Sum of Enrollments with race code missing indicator selected
23 Percentage (%): Percentage of Enrollments with race code missing indicator selected

Glossary References:

Ethnicity/ Race

Accountability Subgroup Data

English Learner Subgroup

Gifted and Talented Education Program (GATE) Subgroup

Socio-economically Disadvantaged Subgroup

Students with Disabilities

Title 1 Part C Migrant Subgroup

Title III Eligible Immigrant Subgroup