Report 16.15: Students with Disabilities – Student Services by Primary Disability (Fall 1)

Description: Reports the counts of students with disabilities by services received and primary disability category .

Report Type: Snapshot / Certification (Fall 1)

Security Roles: Fall 1 Reports

Data As Of:

• Snapshot version Fall 1: Census Day

Basic selection criteria:

• Students Included: Students with a qualifying enrollment who have an SWD Plan record (PLAN) and services (SERV records) effective on the Report Date (Census Date) at the same Reporting LEA as the qualifying enrollment and SWDS status of Eligible and Participating on the Report Date.

• Qualifying Enrollment:

  • Most Recent Open Enrollment at any time during the Report Period (See CALPADS Glossary: Enrollment, Open; Report Period). Most Recent = The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period within an LEA, priority is given to Primary Enrollments, Short Term, then Non ADA Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code (sorted on reference key), and CDS.

  • Enrollment Status Code = Primary (10), or short-term (30), 50 (Non-ADA)

  • Default Grade Level = IN, TD, PS, KN-12

• Qualifying Special Education Records:

  • SERV record overlapping report date (Census Date) and qualifying enrollment for same Reporting LEA where Plan effective start date <= the report date and (derived) Plan Effective End date > = the report date. 

  • Most recent SWDS record on Census Date for the student has Status Code of Eligible and Participating where Status Effective Start date <= the report date and (derived) Status Effective End date > = the report date.

• Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment

Note: 1. For a student to appear in a SELPA count, they must have the SELPA code reported on the SERV record that overlaps the qualifying enrollment at the same reporting LEA as on the SENR record AND the SELPA code from the SERV record has a reporting relationship with the Reporting LEA.

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

• Academic Year
• LEA
• Status
• SELPA Code
• Gender
• Ethnicity/Race
• Grade Level
• Service Category
• Education Plan Type
• General Education Participation Percentage Range
• English Language Acquisition Status
• Socio-Economically Disadvantaged
• Title I Part C Migrant
• Homeless Program Eligible
• Foster Youth
• Student Age – Defaults to 0 – 22 years. Calculation: Census Date minus Birth Date from the most recent SINF overlapping qualifying enrollment

Report Logic:

Click image to expand

Column	Rules
1	SELPA Code - Reporting SELPA from SPED record
2	SELPA Name - Use data element name from CALPADS Security Model
3	Service Category – Collapsable --
	Calculated - All services are categorized under the following category based on the hundreds code in the code set. For example, 210 is rolled under the 200 category.
	Service Category:
	200s – Infant Services
	300s – Instructional Services
	400s – Occupational and Physical Services
	500s – Social, Behavioral and Psychological Services
	600s – Low Incident Services
	700s – Visual and Hearing Services
	800s – Transition Services
	900s - Other services
	If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once in this aggregate
4	Special Education Service Display Code and description, display only if count in service >0
5	Total Students is a total unduplicated count of SSIDs at each aggregate level. If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once in this aggregate
	SELPA Total – For this aggregate at the SELPA level – count student only once. If student is receiving more than one service at the SELPA, count the student only once.
	LEA Total – For this aggregate, Count the student only once if they are receiving more than one service.
6	Unduplicated count of SSIDs within a Disability Category – Intellectual Disability (ID) 210
7	Unduplicated count of SSIDs within a Disability Category – Hard of Hearing (HH) 220
8	Unduplicated count of SSIDs within a Disability Category – Deafness (DEAF)/Hearing impairment (HI) 230
9	Unduplicated count of SSIDs within a Disability Category – Speech or language impairment (SLI) 240
10	Unduplicated count of SSIDs within a Disability Category – Visual impairment (VI) 250
11	Unduplicated count of SSIDs within a Disability Category – Emotional disturbance (ED) 260
12	Unduplicated count of SSIDs within a Disability Category – Orthopedic impairment (OI) 270
13	Unduplicated count of SSIDs within a Disability Category – Other health impairment (OHI) 280
14	Unduplicated count of SSIDs within a Disability Category – Established medical disability (EMD) 281
15	Unduplicated count of SSIDs within a Disability Category – Specific learning disability (SLD) 290
16	Unduplicated count of SSIDs within a Disability Category – Deaf-blindness (DB) 300
17	Unduplicated count of SSIDs within a Disability Category – Multiple disabilities (MD) 310
18	Unduplicated count of SSIDs within a Disability Category – Autism (AUT) 320
19	Unduplicated count of SSIDs within a Disability Category – Traumatic brain injury (TBI) 330