Report 1.23 Graduates and Completers Student List

(Updated as of 05/10/2021)

Description: Reports the list of students submitted by the LEA as Regular High School Diploma Graduates, CHSPE Completers, Adult Education High School Diplomas, Special Education Certificate of Completion, General Education Completers for the selected Academic Year.

Data As Of:

  • Snapshot version, any time in the reported academic year (7/1 – 6/30)

Basic selection criteria:

  • Enrollment Status = 10 (Primary) or 30 (Short-Term Enrollment)

  • Grade Levels = 07 – 12

  • Enrollment Exit Date (SENR 1.26) falls within the Completer Enrollment Reporting Cycle for the Reporting Year

    • Completer Enrollment Reporting Cycle: August 16 of the Academic Year selected (i.e. Reporting Year) to August 15 of the following selected Academic Year (i.e. year following Reporting Year). Example for 2020-21 Academic Year: 8/16/2020 – 8/15/2021
  • Student Exit Reason Code (SENR 1.27) = E230-CompleterExit AND Completion Status Code (SENR 1.28) = 100-HS Diploma, 330-Passed CHSPE, 250-Adult Ed. High School Diploma, 320-Completed GED and No Standard HS Diploma or 120-Special Ed. Certification of Completion and No Standard HS Diploma.

    • Note: Students are considered Graduate and Completer even with a subsequent enrollment.
  • Student Program (SPRG) data (e.g., Socio-economically Disadvantaged) are selected from an Education Program Record with Education Program Membership Start Date and End Date (if exists) effective on any date during the Completer Enrollment Reporting Cycle, regardless of whether the record is owned by the school being reported and regardless of Education Program Membership Code

  • Special Education (SPED) data reported or used for selecting Students with Disabilities subgroup are selected from qualifying Active Plan SPED Records overlapping the Completer Enrollment Reporting Cycle on any date, regardless of whether the record is owned by the LEA being reported

  • Student Information (SINF) and Student English Language Acquisition (SELA data used for selecting student subgroups (e.g. Race/Ethnicity, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment.

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed

  • Academic Year
  • LEA
  • Status
  • School Type
  • School
  • Grade
  • Gender
  • Enrollment Status
  • Ethnicity/Race
  • Students with Disabilities
  • Socio-economically Disadvantaged
  • English Language Acquisition Status
  • Foster Youth
  • Education Program
  • Seal of Biliteracy
  • Golden State Seal of Merit Diploma
  • UC/CSU Requirements Met
  • Adult Age Students with Disabilities Transition Status

This is a nested report, meaning the first section selects all non-charter schools by LEA. The second section selects all charter schools by LEA (including IRCs). If no schools are expected for a section of the report, the Heading and the Total Selected LEAs row is displayed with zeros for all counts.

Report Logic:


EOY 3 Report 1.22


Column Rules
1 School code - derived from user ID permission and Expected Schools table
2 School Name is determined by #1 and the Expected Schools Table.
3 SENR Field 1.08 – SSID
4 SINF Fields 2.11 - 2.13 for Student Legal Name
5 SINF Fields 2.10 – Local Student ID
6 SINF Field 2.19 – Student Gender Code
7 SINF Fields 2.24-2.31 Race Ethnicity determined per criteria:
2.24 = Y (Hispanic)
OR 2.24 = N and 2.31 = N and 2.26 = 100 (Am Ind/Alaska Nat)
OR 2.24 = N and 2.31 = N and 2.26 = 201 - 208, 299, 400 (Asian)
OR 2.24 = N and 2.31 = N and 2.26 = 600 (Black/African Am)
OR 2.24 = N and 2.31 = N and 2.26 = 301, 303, 304, 399 (Nat Hawaii/Pac Isl)
OR 2.24 = N and 2.31 = N and 2.26 = 700 (White)
OR 2.24 = N and 2.31 = N and multi race categories in the most recent SINF (Multi)
OR 2.25 = Y – OR - 2.24 = N and 2.31 = Y (Missing)
8 SINF Field 2.18 – Student Birth Date
9 SPRG Field 3.13 – Education Program Code = 135 (Title I Part C Migrant)
10 SPED Field 14.24 - Ed Plan Type equal to 100 (IEP), 150 (IFSP) or 200 (ISP) – overlapping qualifying enrollment
11 Option 1: Parent/Guardian Highest Education Level Code (SINF Field 2.50 = 14-Not HS Graduate) from most recent SINF record
Option 2: SPRG Field 3.13 = 181 or 182
Option 3: SPRG Field 3.13 = 135
Option 4: SPRG Field 3.13 = 191
Option 5: Foster Program Eligible
Option 6: Direct Certification = Y
Option 7: Students enrolled in a Juvenile Court School
12 SELA Field 12.13 English Language Acquisition Status Code = EL


EOY 3 Report 1.22


Column Rules
13 Student is Foster Youth Eligible indicator (includes Tribal Foster Youth)
14 SPRG Field 3.13 Education Program Code = 193
15 SPRG Field 3.13 Education Program Code = 191
16 SENR Field 1.33 Student Seal of Biliteracy Indicator
17 SENR Field 1.29 Student Met all UC CSU Requirements Indicator
18 SENR Field 1.34 Adult Age Students with Disabilities in Transition Status
19 SENR Field 1.23 Enrollment Status Code
20 SENR Field 1.22 Enrollment Start Date
21 SENR Field 1.25 Enrollment Exit Date
22 SENR Field 1.26 Student Exit Reason Code
23 SENR Field 1.27 Student School Completion Status

User Roles for Access:

EOY 3 Reports


Additional Resources

CALPADS File SpecificationsForm

Look for Student Enrollment (SENR) tab for the fields indicated in the report logic.

CALPADS Data Guide

Chapter 5.1 Appendix C provides additional information on Student Exit Reason code and Student School Completion status descriptions.

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The exit and completion code definitions are listed in this document.