Report 4.1: Staff – Count and FTE by Job Classification

(Updated as of 01/13/2022)

Description: Reports the number of staff and total FTE by job classification, as of the Fall 2 Report Period

Security Roles: Fall 2 Reports

Report Type: ODS and Snapshot / Certification (Fall 2)

Data As Of: - Snapshot version, Census Day (First Wednesday in October)

Basic selection criteria:

  • SEID: Element 8.07 (SEID) must exist in CTC SEID table and NOT = 9999999999

  • Staff Demographics (SDEM) data are selected from the most recent SDEM record with:

    • Effective Start Date on or before Census Day of the reporting year and Record Effective End Date (if exists) on or after Census Day and
    • Employment Start Date on or before Census Day of the reporting year and Employment End Date (if exists) after Census Day
  • Staff Assignments (SASS) data are selected from the SASS record for the academic year and school reported and Non-Classroom Based or Support Assignment code NOT = 6018 (Employee on Leave).

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed

  • Academic Year
  • LEA
  • Status
  • School Type
  • School


Report Logic

Report 4.1


Column Rules
1 1. School code is derived from user ID permission and Expected Schools table
2 School Name is determined by #1 and the Expected Schools Table. School Name column leads to Report: 4.2 – Staff – count and FTE by Job Classification Disaggregated
3 Unduplicated Total Staff by School - SDEM Field 7.04 – Effective Start Date must be on or before 11- 1 of Reporting year, AND
SDEM Field 7.05 – Effective End Date must be blank or after Census Day, AND
SDEM field 7.28 – Staff Employment Start Date must be on or before 11-1, AND
SDEM 7.29 – Staff Employment End Date must be blank or after Census Day.
Then - Count of unique SASS Field 8.07 – SEID at SASS Field 8.05 – School of Course Assignment where SASS Field 8.13 – Staff Job Class Code equals 10 (Administrator) or 11 (Pupil Services) or 12 (Teacher) or 25 (Non-Certification Administrators with SEID) or 27 (Itinerant or Pull-Out/Push-In Teacher with SEID) and SASS Field 8.15 - 8.21 - Support/Non Classroom Based Job Assignment code does not equal 6018 – (Employee on Leave)
4 Unduplicated Total FTE by School - SDEM Field 7.04 – Effective Start Date must be on or before 11-1 of the reporting year, AND
SDEM Field 7.05 – Effective End Date must be blank or after Census Day, AND
SDEM field 7.28 – Staff Employment Start Date must be on or before 11-1, AND
SDEM Field 7.29 Staff Employment End Date must be blank or after Census Day
Sum of FTE percentages SASS Field 8.14 – Staff Job Classification FTE Percentage per unique SASS Field 8.07 – SEID value at SASS Field 8.05 – School of Course Assignment where SASS Field 8.13 – Staff Job Class Code equals 10 (Administrator) or 11 (Pupil Services) or 12 (Teacher) or 25 (Non-Certification Administrators with SEID) or 26 (Charter School Non-Certificated Teacher with SEID) or 27 (Itinerant or Pull-Out/Push-In Teacher with SEID) and SASS Field 8.15 - 8.21 - Support/Non Classroom Based Job Assignment code does not equal 6018 – (Employee on Leave) divided by 100
5 Unduplicated Total FTE (4) Divided by Unduplicated Total # Staff (3)
6, 8, 10, 12, 14, 16 #STAFF Count of SEIDs at the School of Assignment where SASS Field 8.15 – 8.21 - Non Classroom Based Job Assignment Code does not equal 6018 and where SASS Field 8.13 Staff Job Class Code =
Column 6 = 12 (Teacher)
Column 8 = 10 (Administrator)
Column 10 = 11 (Pupil Services)
Column 12 = 26 (Charter School Non-Certificated Teacher with SEID)
Column 14 = 25 (Non-Certification Administrators with SEID)
Column 16 = 27 (Itinerant or Pull-Out/Push-In Teacher with SEID)
7, 9, 11, 13, 15, 17 FTE Sum of FTE for all SEIDs at School of Assignment where SASS Field 8.15 – 8.21 – Non-Classroom Based Job Assignment Code does not equal 6018 and where SASS Field 8.13 – Staff Job Class Code =
Column 7 = 12 (Teacher)
Column 9 = 10 (Administrator)
Column 11 = 11 (Pupil Services)
Column 13 = 26 (Charter School Non-Certificated Teacher with SEID)
Column 15 = 25 (Non-Certification Administrators with SEID)
Column 17 = 27 (Itinerant or Pull-Out/Push-In Teacher with SEID)
Duplicated Total – Selected Schools : # Staff: Count of SEIDs at the Selected Schools of Assignments for each of the following Educational Service Job Classification Code columns: 12 – Teacher, 10- Administrator, 11 – Pupil Services, 26 – Charter School Non-certificated Teacher, 25 – Non-certificated Administrator, & 27 – Itinerant or Pullout/Push-In Teacher. Note: No Total available for Unduplicated Total columns. FTE: No calculation.
Unduplicated Total – Selected Schools #Staff: Count of unique SEIDs at the Selected Schools of Assignments for each of the following Educational Service Job Classification Code columns: 12 – Teacher, 10- Administrator, 11 – Pupil Services, 26 – Charter School Non-certificated Teacher, 25 – Non-certificated Administrator, & 27 – Itinerant of Pull-out/Push-In Teacher. FTE: Sum of FTEs at the Selected Schools of Assignment for all unique SEIDs for each of the following Educational Service Job Classification Code columns: 12 - Teacher, 10 – Administrator, 11 - Pupil Services, 26 - Charter School Non-certificated Teacher, 25 - Non-certificated Administrator 27 – Itinerant or Pull-Out/Push-In Teacher.
FTE to Staff Ratio: Unduplicated Total – Selected Schools FTE divided by Unduplicated Total – Selected Schools # Staff