Report 1.19: COE LCFF - Count

(Updated as of 10/06/2021)

Description: Reports the count of all students enrolled in County Office of Education schools as of Fall 1 Census Day, and reports these students segregated by County Funded and District Funded programs, which is determined by the Student School Transfer Code. Within the County Funded and District Funded program categories, the report provides an unduplicated count of students who are eligible for supplemental funding under LCFF. Totals are reported for each County Office of Education by students’ District of Geographic Residence, charters authorized by the county that are operating county programs, and Juvenile Court School programs operated by the county office of education or by charter schools.

This report has 3 sections:

(A) Non-juvenile and non-charter schools (B) County program charter schools (C) Juvenile court schools/Charter Schools running Juvenile Court Schools

Notes 1.19 is available only to County Office staff with the Free and Reduced/County Report role 1.19 is not a certification report, but must be reviewed

Report Type: ODS and Snapshot / Certification (Fall 1)

Security Roles: County AND Free and Reduced Price Meal VIEW

Data As Of:

  • If ODS version, user defined
  • If Snapshot version, Fall 1 Census Day (First Wednesday in October)

Basic selection criteria:

  • Student must have an open enrollment (SENR) record within LEA as of Fall 1 Census Day
  • Student Grade Level = KN-12
  • LCFF criteria same as criteria used for 1.17 report

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year (Snapshot)
  • County
  • Status – (Snapshot)
  • School Type
  • Grade
  • Gender
  • Ethnicity/Race
  • Age Eligibility
    • LCFF (DEFAULT) – includes grades KN-12, and excludes students with Grade Level equals KN and whose 5th birthday (Student Birth Date) is after December 2nd of the selected Academic Year based on the As of Date of the report, if this value is selected.
    • All (KN-12, UE, US) – includes grades KN-12, UE, US based on the As of Date of the report, if this value is selected
    • Title 1 (5-17 year olds only) – includes ages 5-17 in whole years based on Student Birth Date and the As of Date of the report, if this value is selected.


Report Logic


Report 1.19: COE LCFF Count


Report Logic for Counts to be Used to Determine Non-Juvenile Court LCFF Funding (A) – School Type = non-charter and non-juvenile

Column Rules
1 SENR Filed 1.32 – District of Geographic Residence
2 District Name is determined via callout (1) – First section includes all COE schools except Charters or schools with an Education Options Type of JUV
District Name column leads to Report: 1.20 Student List
3 Count SENR Field 1.23 – Enrollment Start Date is less than or equal to Fall 1 Census Day and SENR Field 1.24 - Enrollment Status equals (10) Primary or (30) Short Term and SENR Field 1.26 – Enrollment Exit Date is blank or greater than or equal to Census Day
4 Count SENR Field 1.23 – Enrollment Start Date is less than or equal to Census day and SENR Field 1.24 – Enrollment Status equals (10) Primary or (30) Short Term and SENR Field 1.26 – Enrollment Exit Date is blank or greater than or equal to Census Day and SENR Field 1.31 Student School Transfer Code = (5) Disciplinary COE School Transfer
5 Count SENR Field 1.23 – Enrollment Start Date is less than or equal to Census Day and SENR Field 1.24 – Enrollment Status Code = (10) Primary or (30) Short Term and SENR Field 1.26 – Enrollment Exit Date is blank or greater than or equal to Census Day and SENR Field 1.31 – Student School Transfer Code = (5) Disciplinary COE School Transfer and one or more of the Unduplicated LCFF count (FRPM Eligible or EL) conditions apply. See report 1.17 for business rules
6 Count SENR Field 1.23 – Enrollment Start Date is less than or equal to Census Day and SENR Field 1.24 – Enrollment Status Code = (10) Primary or (30) Short term and SENR Field 1.26 – Enrollment Exit Date is blank or greater than or equal to Census Day and SENR Field 1.31 – Student School Transfer Code = (1) Formal Interdistrict Transfer or (2) Public School Choice or (3) Unsafe School Choice or (4) District of Choice or (6) Other Transfer and District of Geographic Residence is blank
7 Count SENR Field 1.23 – Enrollment Start Date is less than or equal to Census Day and SENR Field 1.24 – Enrollment Status Code equals (10) Primary or (30) Short Term and SENR Field 1.26 – Enrollment Exit Date is blank or greater than Census Day and SENR Field 1.31 – Student School Transfer Code = (1) Formal Interdistrict Transfer or (2) Public School Choice or (3) Unsafe School Choice or (4) District of Choice or (6) Other Transfer and one or more of the Unduplicated LCFF count (FRPM Eligible or EL) conditions apply. See report 1.17 for business rules

Report Logic for County Program Charter Schools (B) – School Type = charter and non-juvenile

  • All definitions of columns 1-7 above apply

Report Logic for County Program Charter Schools © - School Type = juvenile

  • All definitions of columns 1-5 above apply, columns 6-7 are not applicable – All counts remain with the County Office