Report 1.18: LCFF Unduplicated Pupil Student List
(Updated as of 10/04/2023)
Description: Lists students that meet criteria for Supplemental Funding under Local Control Funding Formula (LCFF). Eligibility is based on three main subgroups: Free and Reduced Price meals, Foster Youth, and certain English Learners.
NOTE: The ODS version of this report will not be available for 2013-2014. Use Snapshot instead.
Report Type: ODS and Snapshot/Certification (Fall 1)
Security Roles: Free and Reduced Price Meal VIEW
Data As Of:
- If ODS version, user defined
- If Snapshot version, Fall 1 Census Day (First Wednesday in October)
Basic Selection Criteria
- Student must have an open enrollment (SENR) record within the LEA as of Fall 1 Census Day (first Wednesday in October of the reporting year)
- Enrollment Status = 10 - Primary or 30 – Short Term Enrollment
- If more than one qualifying enrollment exists for a student, include student in each school, unless both primary and short term enrollment are with the same LEA. In that case, report the student only in the school of primary enrollment.
- School Type is NOT Adult Education Center
- Grade Level = Include grades TK -12, UE, US, and exclude students with Grade Level = TK or KN and whose 5th birthday (Student Birth Date) > April 2nd of the selected Academic Year.
- SINF record must wholly or in part overlap a qualified enrollment. For Short Term enrollments, use SINF record associated with the Primary Enrollment record
- Direct Certification Data – Directly Certified status of Y for the academic year that the report is being run with the Direct Certification Date on or before November (cumulative from July based on academic year). Students who were direct certified after November do not show as direct certified on Fall 1 information day.
- SPRG data used for Free and Reduced-Priced Meals (FRPM) are selected from 181/182 program codes with Membership Start Dates occurring between 7/1 and 10/31 of the reporting year.
- English Language Acquisition Status Designation is based on the Report Date.
Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected
- Academic Year
- LEA
- Status – (Snapshot)
- School Type
- School
- Grade
- Gender
- Ethnicity/Race
- Education Program Membership
- Direct Certification
- Homeless Dwelling Type
- English Language Acquisition Status
- Foster
-
Students with Disabilities
-
Age Eligibility Filter
- For academic year 22-23+: filter will show no dropdown options (N/A) since report now only includes students who are LCFF eligible.
- For academic year 21-22 and prior:
- LCFF (DEFAULT) – includes grades KN-12, and excludes students with Grade Level equals KN and whose 5th birthday (Student Birth Date) is after December 2nd of the selected Academic Year based on the As of Date of the report, if this value is selected.
- All (KN-12) – includes grades KN-12, based on the As of Date of the report, if this value is selected -Title 1 (5 - 17 year olds only) – includes ages 5-17 in whole years based on Student Birth Date and the As of Date of the report, if this value is selected.
Report Logic
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| Column | Rules |
|---|---|
| 1 | School code is derived from user ID permission and Expected Schools table |
| 2 | School Name is determined by #1 and the Expected Schools Table |
| 3 | SSID Field 1.08 - Unique identifier for the student assigned by the first California district of enrollment. This number follows the student throughout their enrollment within the California educational system |
| 4 | SINF Field 2.11 and 2.13 - The Student Legal first and last name of the student identified from birth verification document or through legal adoption, or name change) |
| 5 | SENR Field 1.09 – Local ID assigned to the student by a local educational agency. |
| 6 | SINF Field 2.19 - A coded value representing the student’s gender |
| 7 | SENR Field 1.24 - Reflects the grade level of a given student |
| 8 | Ethnicity/Race - identified using SINF fields 2.24 (Student Hispanic Ethnicity Indicator), SINF 2.25 (Student Ethnicity Missing Indicator), SINF 2.26-2.30 (Student Race 1-5 Code), and SINF 2.31 (Student Race Missing Indicator) and the following rules: |
| 1) If the Student Hispanic Ethnicity Indicator (Field 2.24) = Y, always roll up to Hispanic, even if one or more races are selected or the Student Race Missing Indicator (Field 2.31) = Y | |
| 2) If Student Hispanic Ethnicity Missing Indicator (Field 2.24) = N or null and the Student Ethnicity Missing Indicator (Field 2.25) = Y or null and Student Race 1 - 5 Codes (Fields 2.26 - 2.30) is indicated, then roll up per rules outlined in 5 below. | |
| 3) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N and the Student Race Missing Indicator (Field 2.31) = Y, then roll up to "Missing". | |
| 4) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N or null, and the Student Race Missing Indicator (Field 2.31) = Y, then roll up to "Missing." | |
| 5) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N or null, and the Student Race Missing Indicator (Field 2.31) = N or null, and Student Race 1-5 Codes (Field 2.26 - 2.30) is indicated, then roll up as follows: | |
| • If a single race = American Indian or Alaska Native (100), roll up to American Indian or Alaska Native | |
| • If there is one or more of any of the Asian subgroups: ((201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) Other Asian, and no other race category (100, 301, 302, 303, 304, 399, 400, 600, 700, 302, 303, 304, 399, 400, 600, 700) then roll up to Asian | |
| • If a single race = Filipino (400) roll up to Filipino(400) | |
| • If race includes Filipino (400) AND one or more of any of the Asian subgroups, [(201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) Other Asian) and no other race category roll up to Filipino(400) | |
| • If there is one or more of any of the Native Hawaiian/Pacific Islander subgroups ((301) Hawaiian, (302) Guamanian, (303) Samoan, (304) Tahitian, (399) Other Pacific Islander) and no other race category (100, 201, 202, 203, 204, 205, 206, 207, 208, 299, 400, 600, 700) then roll up to Hawaiian/Pacific Islander. | |
| • If a single race = (600) Black or African American, roll up to Black or African American | |
| • If a single race = (700) White, roll up to White | |
| • If more than one of the following races: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian/Pacific Islander, White, roll up to "Multiple" | |
| 9 | SENR 1.23 Enrollment Status Code |
| 10 | Direct Certification Status Date is between July – November Direct Certification CALPADS Extract Date for the Academic Year the report is being run |
| 11 | California Department of Social Services (CDSS) provides a weekly data file to CDE that identifies all Foster Youth. |
| Include foster placement and family maintenance data for students that have a record in the DSS Foster Youth Match Result file where the Foster Placement indicator equals Y and the Case Start Date is on or before Census Day and the Case End Date is NULL or is on or after Census Day for the associated school of qualifying enrollment. | |
| If the Case Start Date is NULL, the Episode Start Date and Episode End Date will be used. If the Episode Start Date is on or before Census Day and the Episode End Date is NULL or is on or after Census Day. | |
| 12 | SPRG 3.13 – Education Program Code equals 193 (Tribal Foster Youth) and SPRG 3.15 – Education Program Membership Start Date is on or before Census day and SPRG 3.16 – Education Program Membership End Date is on or after Census day |
| 13 | SPRG 3.13 – Education Program Code equals 191 (Homeless) and SPRG 3.15 – Education Program Membership Start Date is on or before Census day and SPRG 3.16 – Education Program Membership End Date is on or after Census day |
| 14 | SPRG 3.13 – Education Program Code = 181 (NSLP Free) or 182 (NSLP Reduced) and SPRG 3.15 – Education Program membership Start Date is on or after 7/1 of the Reporting year and is on or before 10/31 of the Reporting year |
| 15 | SPRG 3.13 – Education Program Code equals 135 (Migrant) and SPRG 3.15 – Education Program Membership Start Date is on or before Census day and SPRG 3.16 – Education Program Membership End Date is on or after Census day |
| 16 | SELA 12.13 – English Language Acquisition Status Code, whether the status = EL, EO, IFEP, RFEP, TBD or ADEL, SELA 12.14 – English Language Acquisition Status Start Date is on or before Census day, |
| 17 | SELA 12.13 – English Language Acquisition Status Code equals EL or ADEL and SELA 12.14 – English Language Acquisition Status Start Date is on or before Census day then Y, else N. |
Additional Resources:
Local Conrol Funding Formula FAQ
Frequently asked questions and answers regarding the Local Control Funding Formula (LCFF).
CALPADS File SpecificationsForm
Look for Student Enrollment (SENR), Student Information (SINF), Student English Language Acquisition (SELA), Student Program (SPRG) tabs for the fields indicated in the report logic.