CA Report 1.1: Enrollment - Primary Status by Subgroup
(Updated as of 10/27/2022)
Description: Reports the primary and short-term enrollment counts for specific student subgroups at the LEA level for a selected county.
Report Type: Snapshot (Fall 1)
Data As Of:
- Fall 1 Census Day (First Wednesday in October)
Basic Report Display Criteria:
Only LEAs who have certified their data are displayed on the C/A reports
- Reports display data only for expected school types flagged as “Y- Yes” or “P- Permitted”
- Schools that are expected with a type “Y” will report zeros if the data is certified with no counts
- Schools that are expected with a “P” and have not submitted data for the report data type, the school will not display on the report if zeros are certified.
Permitted type schools will only display if they submit and certify data within the report type.
Basic Selection criteria:
Students Included: Students with an open enrollment on the “Data As Of” date, where the Enrollment Status equals 10 (Primary) ) or 30 (Short-term) and is in Grade Levels TK - 12
Note: The report includes all of these grade levels; however, it defaults to a view that does not show PS initially since PS does not have to be certified.
- There must be a SINF record that wholly or in part overlaps a qualified enrollment.
Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected
- Academic Year
- School Type
- Enrollment Status
- Student School Transfer Code
- Adult Age Students with Disabilities in Transition
- Age Eligibility Filter
- For academic year 21-22 and prior: filter will show no dropdown options (N/A).
- For academic year 22-23+:
- All (KN-12) – includes grades KN-12, based on the As of Date of the report, if this value is selected
- Title 1 (5 - 17 year olds only) – includes ages 5-17 in whole years based on Student Birth Date and the As of Date of the report, if this value is selected.
|1||LEA code is derived from user ID permission and Expected Schools table|
|2||LEA Name is determined by #1 and the Expected Schools Table|
|3||School Code is derived from user ID permission and Expected Schools table|
|4||School Name is derived from by #3 and the Expected Schools Table|
|5||SENR Field 1.23 – Enrollment Status equals (10) Primary and (30) Short-term and SENR Field 1.25 - Grade Level equal to TK -12 (Snapshot default - see note above regarding PS)|
|6||2023-2024: Data no longer tracked as program. See “Grade” filter to select TK counts only.|
|Prior to 2023-2024:|
|Education Program Code = Transitional Kindergarten (185) Where the Program Membership Start Date must be >= 7/1 of the current reporting year and Program Membership End Date > = report as of date (or null).|
|7||SELA Field 12.13 - English Language Acquisition Status Code equal to EL (English Learner) status effective during the report period (using effective date) regardless of Reporting LEA|
|8||SENR Field 1.23 – Enrollment Status equals (10) Primary and SENR Field 1.25 - Grade Level Code equal to KN -12, and SINF Field 2.18 - Student Birth Date equal to (determines age to be 3-21) and SINF Field 2.22 – Student Birth Country not equal to US (United States) or PR (Puerto Rico) and SINF Field 2.46 - Enrolled in US School less than 3 Cumulative Years equal to Y|
|9||SPRG Field 3.13 - Ed Program Code equal to 127 (Gifted and Talented) and SPRG Field 3.15 - Program Membership Start Date is on or before Fall 1 Census Day and SPRG Field 3.16 Program Membership End Date is blank or is on or after Fall 1 Census Day|
|10||SPRG Field 3.13 - Ed Program Code equal to 135 (Migrant) and SPRG Field 3.15 - Program Membership Start Date is on or before Fall 1 Census Day and SPRG Field 3.16 - Program Membership End Date equal to blank or is after Fall 1 Census Day|
|11||SPED Field 14.24 - Ed Plan Type equal to 100 (IEP), 150 (IFSP) or 200 (ISP) – overlapping qualifying enrollment|
|12||SINF Field 2.50 – Parent Guardian Highest Grade Level Code equal to 14 (Not a High School Graduate) - OR|
|SPRG Field 3.13 - Ed Program Code equal to 181 (Free NSLP) or 182 (Reduced NSLP) and SPRG 3.15 – Ed Program Membership Start Date equal to or greater than 7/1/ of reporting year and equal to or less than 10/31 of the reporting year and SPRG 3.16 – Ed Program Membership End date blank or equal to or greater than 10/31 of the Reporting Year – OR|
|SPRG Field 3.13 - Ed Program Code = 135 (Migrant), or 191 (Homeless) and SPRG 3.15 – Ed Program Membership Start Date equal to or greater than Fall 1 Census Day and SPRG 3.16 – Ed Program Membership End date blank or equal to or greater than Fall 1 Census Day – OR|
|Foster Youth Indicator equal to Y AND Episode Start date less than or equal to Fall 1 Census Day and Episode End Date is blank or greater than or equal to Fall 1 Census Day – OR|
|Direct Certification Indicator equal to Y AND Direct Certification Date less than or equal to January results – OR|
|Student enrolled at a Juvenile Court School on Fall 1 Census Day|
|13||FRPM Eligible - Count of unduplicated students that meet the criteria for Economically Disadvantaged|