Accountability Subgroup Data

Accountability subgroups are determined in CALPADS based on Student Information (SINF) data and Student Program (SPRG) data. The following rules indicate which SINF and SPRG records are used to obtain the data.

  • In a report that selects students based on an “As of” date parameter (e.g. 1.1 Enrollment – Primary Status By Subgroup), a student who meets the criteria for inclusion in the report is included in an accountability subgroup as follows:

  • If SINF data is used to qualify a student for a subgroup, the qualifying data must be present in the SINF effective on the “As of” date of the report

  • If SPRG data is used to qualify a student for a subgroup, the qualifying data must be present in the SPRG for the school being reported that was effective on the “As of” date of the report
  • In a report that selects students based on exits during the date range specified for the Dropout/Graduate (D/G) Reporting Cycle (e.g. 1.6 Graduates and Dropouts by Subgroup), a student who meets the criteria for inclusion in the report is included in an accountability subgroup as follows:
  • If SINF data is used to qualify a student for a subgroup, the qualifying data must be present in the SINF effective on the Dropout or Graduate exit date
  • If SPRG data is used to qualify a student for a subgroup, the qualifying data can be present in any SPRG record that was effective (i.e. on any date) during the D/G Cycle, regardless of whether the record is owned by the school being reported
  • In a report that selects students based on a qualifying enrollment (e.g. Open with Enrollment Status = x and Grade Level = xxx) at any time during a Report Period (e.g. EOY Data Collections), a student who meets the criteria for inclusion in the report is included in an accountability subgroup as follows:
  • If SINF data is used to qualify a student for a subgroup, the qualifying data must be present in the most recent SINF record effective during the most recent qualifying enrollment during the Report Period at the school being reported
  • If SPRG data is used to qualify a student for a subgroup, the qualifying data must be present in the most recent SPRG during the most recent qualifying enrollment during the Report Period at the school being reported, regardless of Education Program Membership Code

The data used to qualify an SSID for each Accountability Subgroup is indicated below according to the date used in the report that is presenting the subgroups.

Data Used to Qualify an SSID for an Accountability Subgroup

Accountability Subgroup Table