SENR0585

Graduate cannot have subsequent Enrollment


Submission: SENR
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A


ACTIVE DEFECTS:

None

ERROR DESCRIPTION:

Submitted Graduate Record may not have a subsequent enrollment in CALPADS

FIELDS VALIDATED:

  • 1.22 - Enrollment Start Date
  • 1.23 - Enrollment Status Code
  • 1.25 - Enrollment Exit Date
  • 1.27 - Student School Completion Status Code

SUGGESTED RESOLUTION:

Understanding the Error:

The system is trying to ensure that if a graduate record is submitted (SENR record where completion status code = 100), there is no subsequent primary enrollment (enrollment status <> 20 (secondary)) record in CALPADS (excludes exit reason code = N470).

Things to check in the submission: 1) Verify correct Student School Completion Status is populated in the file.

2) If reporting a graduate record, verify that no subsequent primary enrollment record exists for the student.

Suggested Resolution:

1) Correct Student School Completion Status if the value is incorrect and re-submit. May need to update the Local SIS. OR 2) If subsequent enrollment is a primary enrollment in CALPADS within the same LEA, delete enrollment or if in another LEA, contact other LEA to delete enrollment.

NOTES:

6/2022 - Updated to exclude secondary enrollment

5/2022 - Added

UPDATE:

N/A

ADDITIONAL INFORMATION:

None


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