SENR0037
Duplicate enrollment with same Enrollment Start Date
Submission: SENR
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A
ACTIVE DEFECTS:
None
ERROR DESCRIPTION:
Student primary enrollment submission cannot have the same Enrollment Start Date for the same student in another LEA
Primary Enrollments are defined as: - Enrollment Status = “10” (Primary); - Enrollment Status = “30” (Short Term), and the enrollment period exceeds 30 days; Note: Enrollments with a N470 (NoShowOther) exit and a Enrollment Exit Date equal to or one day prior to the Enrollment Start Date are NOT considered Primary Enrollments.
FIELDS VALIDATED:
- 1.22 - Enrollment Start Date
- 1.04 - Reporting LEA
- 1.05 - School of Attendance
SUGGESTED RESOLUTION:
Understanding the Error:
This error is produced because the submitted primary enrollment record has the SAME School Start date as an existing primary enrollment record of another LEA in CALPADS ODS.
Things to check for in submission: Verify the following fields contained in the submissions against CALPADS Enrollment History of the student: 1.23 - Enrollment Start Date 1.26 - Enrollment Exit Date
Suggested Resolution:
1) Verify the Submitted School Start Date is NOT EQUAL TO an existing Primary Enrollment record for another LEA in CALPADS ODS. OR 2) Verify any discrepancies in the Enrollment History data contained in Local SIS or CALPADS. For more information, refer to "CALPADS SSID and Enrollment Procedures" document available at http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 3) Contact the other LEA to confirm the accuracy of the existing closed enrollment and to work with the LEA in getting the dates corrected so that the overlap does not occur.
NOTES:
N/A
UPDATE:
5/17/10 - Disabled validation
7/19/10 - Enabled validation. Updated Error Message and Suggested Resolution to clarify that validation is not performed on School Exit Dates.
ADDITIONAL INFORMATION:
None
Need more help?
Let's start the conversation by filling out the CALPADS Service Request Form.