Fall 1 Reporting Roadmap

(Updated 12/6/2023)

This page will provide you the necessary tools in navigating through the CALPADS system and the different Fall 1 reporting requirements. It will be continually updated with new content as needed.

Additional Fall 1 guidance is also available in the CALPADS FAQ site.

CALPADS Submission and Certification Deadlines

The table below list the official dates and milestones associated to the different CALPADS submission periods. The Official Submission window reflects when the CALPADS snapshot revisions are activated and NOT the start of data submission. Submission of required files can be done anytime and as early as now.

CALPADS Submission	Census Day	Primary Data Submitted	Official Submission Window	Certification Deadline	Amendment Window
Fall 1	October 4, 2023	2023–24 (Census Day): Enrollment counts English language acquisition status Immigrant Counts Free/reduced-price meal-eligibility Special Education 2022–23: Dropouts	October 4, 2023 to December 15, 2023	December 15, 2023	December 16, 2023 to January 26, 2024
Fall 2	October 4, 2023	Student Course Enrollments Staff Assignments and full-time equivalent (FTE) English Learner Education Services	October 4, 2023 to March 1, 2024	March 1, 2024	No Amendment Window
End-of-Year (EOY) 1 2023–24	N/A	Course Completion for Grades 7–12 Career Technical Education (CTE) Participants, Concentrators, Completers Work-Based Learning Indicators	To be determined (TBD)	TBD	TBD
End-of-Year (EOY) 2 2023–24	N/A	Program Eligibility/Participation	TBD	TBD	TBD
End-of-Year (EOY) 3 2023–24	N/A	Student Incidents Cumulative Enrollment Student Absence Summary One-Year Graduate and Completer Counts Count of English Learner (EL) Reclassified during School Year Homeless Students	TBD	TBD	TBD
End-of-Year (EOY) 4 2023–24	N/A	Special Education Postsecondary Outcomes for Students with Disabilities (SWD) Prior Year Completers	TBD	TBD	TBD

Fall 1 Submission Checklist

This form provides detailed list of data requirements and key responsibilities to facilitate the smooth Fall 1 submission and certification experience of LEAs. It contains multiple tabs that includes the checklist and list of certification reports. LEAs may download the spreadsheet, assign staff responsibilities and send it to the field.

Download Checklist
(Updated 9/11/2023)

CALPADS Communication

Below is a curated list of CALPADS flash updates and memos relevant to Fall 1 reporting.

CALPADS Update Flash #260 (18-Sep-2023)

Topics include: 2023−24 School Year Rollover; New functionality, Special Education Redesign.

CALPADS Update Flash #259 (07-Sep-2023)

Topics include: 2023−24 Fall 1 and 2 Submission Deadlines; 2023−24 and Future End-of-Year (EOY) Submission Deadlines; Proposed EOY Deadlines.

CALPADS Update Flash #258 (26-Jul-2023)

Topics include: End-of-Year Submission Deadline is July 28, 2023; Revision Processing Modification; New Homeless Student Report on DataQuest; Assessing Students for English Language Acquisition Status During the Summer; Reporting Students who Become Reclassified Fluent English Proficient During the Summer.

CALPADS Update Flash #259 (07-Sep-2023)

Topics include: 2023−24 Fall 1 and 2 Submission Deadlines; 2023−24 and Future End-of-Year (EOY) Submission Deadlines; Proposed EOY Deadlines.

CALPADS Fall 1 FAQ

List of frequently asked questions for CALPADS Fall 1 submission.

Flash 134
Topics include: Updated guidance (previously provided in Flash 132) regarding appropriate use of N470 exit code.

Flash 132
Topics include: Aligning guidance regarding when to disenroll Truants to support practices to reduced Chronic Absenteeism, Truancy, and Dropouts

What is New to Fall 1?

Source: CALPADS Flash 260

Special Education Redesign

The redesign of the submission of data for students with disabilities (SWD) will be included in the school year rollover release. This redesign entails the retirement of the Special Education (SPED) and Special Education Services (SSRV) files and the implementation of the Students with Disabilities Status (SWDS), Special Education Plan (PLAN), Special Education Meetings (MEET) and Special Education Services (SERV) files.

A recording of one of the presentations can be found on the California School Information Services (CSIS) YouTube Channel at: https://www.youtube.com/watch?v=kNARoriIIAI.

New Language Code Set

As described in Flash 256, beginning September 19, 2023, LEAs must use the new three-character language codes in field 12.14 – Primary Language Code when submitting the Student English Language Acquisition (SELA) file. LEAs will also need to use the new codes in Field 9.21 – Language of Instruction Code, on the Course Section Enrollment (CRSE) file in Fall 2, and the Course Section Completion (CRSC) file in End-of-Year 1.

Missing Guardian Names Fatal Error Upon Input

LEAs populate the following fields on the Student Information (SINF) file:

• 2.39 – Guardian 1 First Name
• 2.40 – Guardian 2 Last Name
• 2.41 – Guardian 2 First Name
• 2.42 – Guardian 2 Last Name

While these are not required fields, it is important to ensure the quality of the data that are submitted. In the past, both the first and last name of a guardian were often populated in one field. This made it difficult to use this data to support student matching. Therefore, beginning September 19, 2023, LEAs will receive fatal errors on input when a reported guardian is missing either the first name or the last name, or if Guardian 2 is populated and not Guardian 1.

Reporting Highest Education Level for Each Parent

Beginning September 19, 2023, for students enrolled with primary, secondary, or short-term enrollments, LEAs will be required to submit the highest education level for each parent/guardian reported to CALPADS, in the following fields on the Student Information (SINF) file:

• 2.38 – Parent Guardian 1 Highest Education Level Code
• 2.50 – Parent Guardian 2 Highest Education Level Code

While LEAs are not required to update historical data, the highest education level for both parents will now be required when LEAs update or add a SINF record for a student. Specifically, on September 19, 2023, Data Discrepancy (DD) SINF0453 – Missing Parent Guardian High Education Level Code, will trigger on Field 2.38 – Parent Guardian 1 Highest Education Level Code.

A similar DD will trigger on Field 2.50 – Parent Guardian 2 Highest Education Level Code when it is implemented prior to the opening of Fall 1. During the Fall 1 and End-of-Year submissions these DDs will become Certification Data Discrepancies (CDDs) which LEAs must resolve in order to certify the submission.

LEAs will continue to use the existing “Highest Education Level” code set, with the following clarification to the definition for Code 15 – Decline to State:

Prior Definition for:	New Definition
Code 15 – Decline to State	Code 15 – Decline to State
An individual declined to state his or her highest educational level. This is not the same as unknown (missing information).	An individual who declined to state their highest educational level or for whom information is unavailable.

Matrix for Parent Ed level inclusion in SED

Parent 1 Highest Ed Level	Parent 2 Highest Ed Level	SED Impact
14 – Not a High School Graduate	14 – Not a High School Graduate	Eligible
14 – Not a High School Graduate	NULL/BLANK (i.e. no selection)	Eligible
14 – Not a High School Graduate	Decline to State	Not Eligible
Decline to State	14 – Not a High School Graduate	Not Eligible
Other Combinations		Not Eligible

New Graduate Exemption Indicator

Pursuant to Senate Bill 532 (Chapter 918, Statutes of 2022), beginning with students graduating in the 2023−24 school year, LEAs will be required to confirm whether graduating high school students completed all state graduation requirements for a standard high school diploma but were exempt from local graduation requirements.

Specifically, LEAs must populate on the Student Enrollment (SENR) file, the new Field 1.35 – Graduation Exemption Indicator with a “Y” or “N” for all students exiting with Student Exit Category code, E230 – CompleterExit, and School Completion Status 100 – Graduated, Standard HS Diploma.

Field 1.35 is defined as:

• “An indication of whether a graduating high school student was exempted from local graduation requirements but has completed all state graduation requirements for a standard high school diploma. A “Y” would indicate the student was exempted; an “N” would indicate the student was not exempted from local graduation requirements.”

LEAs must properly populate the Graduation Exemption Indicator for all students exiting on or after July 1, 2023 with a E230/100, or one of the following validation rules will trigger upon input:

Error #	Error Name	Error Description
SENR0630	Invalid Student School Completion Status for Graduation Exemption Indicator	If Graduation Exemption Indicator is populated then Student School Completion Status must equal 100 (Graduated)
SENR0631	Invalid Graduation Exemption based on Enrollment Exit Date	Graduation Exemption Indicator should not be populated if Enrollment Exit Date is before 7/1/2023
SENR0632	Missing Graduation Exemption Indicator	If Student School Completion Status is equal to 100 (Graduated), then Graduation Exemption Indicator must be populated only if the Enrollment Exit Date is after 6/30/2023.

Pursuant to Education Code Section 51225.1(s), the CDE must publicly post this data on an annual basis aligned with other reporting timelines for the California School Dashboard graduation data.

A New Pathway to a High School Diploma for Students with Disabilities

LEAs will report students receiving the alternate diploma using School Completion Status code, 102 – Pathway Diploma for Students with Disabilities, which is defined as:

• “An alternate diploma given that is: (1) standards-based, and (2) aligned with the State's requirements for the regular high school diploma. This diploma is given to an eligible student with the most significant cognitive disabilities, and only if the student’s individualized education program team has deemed the student eligible to take the State’s alternate assessment aligned with alternate academic achievement standards under section 1111(b)(2)(D) of the ESEA and met any other State-defined requirements.”

To account for students who may graduate early, in the 2023−24 school year, the School Completion Status code 102 may only be used for students meeting the alternate diploma high school graduation requirements in the 2023–24 academic year and who were in ninth grade in 2022−23.

New Transitional Kindergarten Grade Level (Flash 257, 255)

Source: CALPADS Flash 257 and CALPADS Flash 255

As announced in previous Flashes, as of July 1, 2023, LEAs must submit for students in Transitional Kindergarten (TK), a Grade Level of TK – Transitional Kindergarten on the Student Enrollment (SENR) file. Students enrolled in Grade Level TK must be at least 4 years old as of September 1 in the current academic year, or SENR0622 – Invalid Transitional Kindergarten (TK) Student Age will trigger upon input.

The following reports have been updated to include the grade level TK:

• Report 1.17 – LCFF Unduplicated Pupil – Count
• Report 1.18 – LCFF Unduplicated Pupil – Student List
• Report 1.19 – COE LCFF Unduplicated Pupil – Count
• Report 1.20 – COE LCFF Unduplicated Pupil – Student List

The LCFF reports have also been updated to include students in grade TK who will turn five by April 2, 2024, as these students are eligible for average daily attendance funding and are included in the Unduplicated Pupil Count.

County Authorizing reports and all other CALPADS reports that include a grade level column or filter are in the process of being updated and will be in the production environment by Census Day, October 4, 2023, or shortly thereafter.

What files should LEAs submit for Fall 1?

Below are the files expected to be submitted during Fall 1. Please review each file for specific data requirements and other business rules to be aware of.

Extracted from School Information System (SIS)

• SSID Enrollment (SENR)
• Student Information (SINF)
• Student English Language Acquisition (SELA)
• Student Program (SPRG)

Entered in Special Education System (SEDS) and pushed to CALPADS through API

• SWDS Eligibility (SWDS)
• Special Education Plan (PLAN)
• Special Education Meeting (MEET)
• Special Education Services (SERV)

Important Reminders:

• SENR and SINF file must be sequentially submitted and posted first. Once the 2 files are submitted, all other file types can be uploaded.

• Also, users should be aware of the default file upload processing method employed by each file.

General SSID Enrollment Overview

Below is a depiction of the typical SSID Enrollment workflow LEAs will be conducting to acquire SSIDs for new and transferring students as well as re-enroll returning students.

Hover on the linked stages for access to related video tutorials.

Related User Manual Pages:

SSID Matching Tool

This page helps explain the SSID Matching Tool process to help LEAs identify possible SSID matches in bulk for students with no SSIDs. This process is done prior to submitting the main SENR batch file and immediately preempting possible MIDs.

Requesting SSIDs

Provides step by step guidance on requesting SSIDs either through Online Maintenance or Batch file upload.

LCFF Inclusion

All students with active enrollment on Census day, and who meets any of the criteria below will be counted on the LCFF report.

Special Education Status Start Date for each Special Education Status and Non-Participation Reason Combination

Special Education Data Submission Scenarios

Scenario Category	Scenario Number	Scenario	SWDS	MEET	PLAN	SERV
Pending and Late Meetings	1a	A Part B Initial evaluation is scheduled for a student and is pending but is not yet late.	None	Pending as of Date = Date of parental consent for Part B Initial Evaluation Evaluation Type Code = 10 - Initial Evaluation Plan Review Indicator = N Meeting Delay Code = Blank	None	None
Pending and Late Meetings	1b	….the Part B Initial evaluation meeting is now  overdue (over 60 days from the date of parental consent for evaluation).	None	Pending as of Date = Date the record is being submitted to CALPADS Evaluation Type Code = 10 - Initial Evaluation Plan Review Indicator = N Meeting Delay Code = Populated with appropriate Meeting Delay Code	None	None
Pending and Late Meetings	1c	…the Part B Initial is finally held, student is determined to be eligible, the parent has accepted the offer of FAPE but the meeting was held late.	Status = 1 - Eligible and Participating Status Start Date = Date the parent accepted the offer of FAPE.	Evaluation Type Code =10 - Initial Evaluation Meeting Date =  Initial Evaluation Meeting date (first day) Eligibility Outcome Code 20- Eligible	Education Plan Type Code= 100 Reason for Plan Record Code: 1 – Meeting Outcome Plan Effective Start Date = Date student will begin services	Plan Effective Start Date = Date student will begin services
Pending and Late Meetings	2a	A plan review meeting is scheduled but is overdue (more than 365 days from the previous plan review).	None	Evaluation Type Code = Blank Pending as of Date = Date the record is being submitted to CALPADS Plan Review Indicator = Y Meeting Delay Code = Populated with appropriate Meeting Delay Code	None	None
Pending and Late Meetings	2b	…the plan review is finally held, but was held late, and the parent signs the new IEP.	None	Evaluation Type Code = Blank Meeting Date = Date of the plan review meeting Plan Review Indicator = Y Meeting Delay Code = Populated with appropriate Meeting Delay Code	Education Plan Type Code= 100 Reason for Plan Record Code: 1 – Meeting Outcome Plan Effective Start Date = date the parent approves the plan.	Plan Effective Start Date = date the parent approves the plan.
Pending and Late Meetings	3a	An eligibility reevaluation is scheduled but is overdue (more than three years from the previous initial evalution or eligibility reevaluation).	None	Evaluation Type Code = 40 - Eligibility Reevaluation Pending as of Date = Date the record is being submitted to CALPADS Plan Review Indicator = N Meeting Delay Code = Populated with appropriate Meeting Delay Code	None	None
Pending and Late Meetings	3b	…the eligibility reevaluation is finally held, student remains eligible, but the meeting was held late, and the student's IEP was not changed.	None	Evaluation Type Code = 40 - Eligibility Reevaluation Meeting Date = Date eligibility reevaluation was initiated. Plan Review Indicator = N Meeting Delay Code = Populated with appropriate Meeting Delay Code	None	None
Part C to B Transitions	4	A student was on Part C (IFSP), was evaluated for Part B and determined to be eligible and will start Kindergarten in the Fall.	None - student remains eligible.	Evaluation Type Code = 10 - Initial Evaluation Eligibility Outcome Code = 20 - Eligible Meeting Date =  Initial Evaluation Meeting date (date the meeting was initiated)	Education Plan Type Code= 100 Reason for Plan Record Code: 1 – Meeting Outcome Plan Effective Start Date = First day of enrollment in Kindergarten	Plan Effective Start Date = First day of enrollment in Kindergarten
Part C to B Transitions	5	A student was on Part C and the IFSP/IEP team determined no Part B evaluation was necessary.	Status =  4 - Not Eligible Non-participation Reason = 26 - IFSP/IEP team determined no Part B Evaluation is necessary Status Start Date = date of student's third birthday	None	None	None
Part C to B Transitions	6	A student was on Part C and was evaluated for Part B but was determined to be ineligible.	Status =  4 - Not Eligible Non-participation Reason = 21 - Not Eligible Status Start Date = date of student's third birthday	Evaluation Type Code = 10 - Initial Evaluation Plan Review Indicator = N Eligibility Outcome Code = 25 - Not Eligible Meeting Date =  Initial Evaluation Meeting date	None	None
Part C to B Transitions	7	A student was on Part C and was evaluated for Part B was determined to be eligible and the parent has agreed to the IEP. Student is preschool age but will not enroll in preschool and will receive services only.	Status = 1 - Eligible and Participating Status Start Date = Date the parent accepted the offer of FAPE.	Evaluation Type Code = 10 - Initial Evaluation Plan Review Indicator = N Eligibility Outcome Code = 20 - Eligible Meeting Date =  Initial Evaluation Meeting date	Education Plan Type Code= 100 Reason for Plan Record Code: 1 – Meeting Outcome Plan Effective Start Date = Date services will begin	Plan Effective Start Date = Date services will begin
Initial Part B Evaluations	8	A student is newly evaluated for Part B and was found ineligible.	Status =  4 - Not Eligible Non-participation Reason = 21 - Not Eligible Status Start Date = Initial Evaluation Meeting date (date the meeting was initiated)	Evaluation Type Code = 10 - Initial Evaluation - Initial Evaluation Plan Review Indicator = N Eligibility Outcome Code = 25 - Not Eligible Meeting Date =  Initial Evaluation Meeting date (date the meeting was initiated)	None	None
Initial Part B Evaluations	9a	A student is initially evaluated for Part B and is found eligible, but the parent hasn’t yet approved or signed the IEP.	Status = 2 - Eligible, Not Participating Non-participation Reason = 12 - Eligible, No Education Plan (Other Reasons) Status Start Date = date of the Initial Evaluation Meeting	Evaluation Type Code =10 - Initial Evaluation Plan Review Indicator = N Meeting Date =  Initial Evaluation Meeting date (date the meeting was initiated) Eligibility Outcome Code 20- Eligible	No PLAN record submitted until the parent agrees to the plan.	None
Initial Part B Evaluations	9b	...but then the parent later agreed to and signed the IEP.	Status = 1 - Eligible and Participating Status Start Date = the date parent agreed to the plan	None - meeting not required as meeting record was initially submitted in 9a.	Education Plan Type Code= 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date the parent agreed to the plan	Plan Effective Start Date = the date the parent agreed to the plan
Initial Part B Evaluations	10	A student is initially evaluated for Part B and is found eligible, but the parent declines the offer of FAPE and places the student in a private school.	Status = 2 - Eligible, Not Participating Non-participation Reason = 11 - No Education Plan (Parent Declined FAPE - Private Placement) Status Start Date = date of the Initial Evaluation Meeting	Evaluation Type Code =10 - Initial Evaluation Plan Review Indicator = N Meeting Date =  Initial Evaluation Meeting date Eligibility Outcome Code 20- Eligible	None	None
Plan Reviews	11	The IEP team conducts the student's plan review required at least once annually and the parent approves the proposed IEP.	None	Evaluation Type Code = Blank Plan Review Indicator = Y Meeting Date =  Date the plan review was held and the parent approved the plan.	Education Plan Type Code= 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date of the plan review and the parent agreed to the plan	Plan Effective Start Date = the date of the plan review and the parent agreed to the plan
Plan Reviews	12a	The IEP team conducts the student's plan review required at least once annually and the parent does not approve the proposed IEP.	None	Evaluation Type Code = Blank Plan Review Indicator = Y Meeting Date =  Date the plan review was initiated.	None - current plan is in stay-put until parent agrees to proposed plan.	None - current plan is in stay-put until parent agrees to proposed plan.
Plan Reviews	12b	...the parent subsequently agrees to one or more services and approves the plan.	None	None	Education Plan Type Code= 100 Reason for Plan Record Code = 1 – Meeting Outcome Plan Effective Start Date = the date the parent agreed to the plan	Plan Effective Start Date = the date the parent agreed to the plan
Transfers within Public Schools	13a	A student on an IEP transfers to a new district and the new district adopts the IEP in stay-put.	None	None - unless plan review meeting occurred.	Education Plan Type Code= 100 Reason for Plan Record Code = 3 - Adoption/Same Plan Type Plan Effective Start Date = the date the student enrolled in the new district (from the student information system)	Plan Effective Start Date = the date the student enrolled in the new district (from the student information system)
Transfers within Public Schools	13b	…the IEP team amends the student's plan within 30 days of enrollment.	None	None - unless plan review meeting occurred.	Education Plan Type Code= 100 Reason for Plan Record Code = 2 - Amendment Plan Effective Start Date = date of the amendment	Plan Effective Start Date = date of the amendment
Transfers TO private schools	14	A student on an IEP is parentally placed in a private school and the parent elects to have the student served on an ISP.  The agreement on the ISP is finalized PRIOR to the enrollment in the private school.	None	None - unless plan review meeting occurred.	Education Plan Type Code = 200 Reason for Plan Record Code: 2 – Amendment Plan Effective Start Date = First day of enrollment in private school	Plan Effective Start Date = First day of enrollment in the private school
Transfers TO private schools	15a	A student on an IEP is parentally placed in a private school and the parent elects to have the student served on an ISP, however, the agreement on the ISP is finalized AFTER the first day of enrollment in the private school.	None	None - unless plan review meeting occurred	Education Plan Type Code = 100 Reason for Plan Record Code = 4 - Adoption/Different Plan Type Plan Effective Start Date = First day of enrollment in the private school	Plan Effective Start Date = First day of enrollment in the private school
Transfers TO private schools	15b	…after adopting the IEP in stay put, an interim placement meeting is held for an interim ISP.	None	None - unless plan review meeting occurred	Education Plan Type Code = 200 Reason for Plan Record Code: 2 – Amendment Plan Effective Start Date = date the parent agreed to the ISP	Plan Effective Start Date = date the parent agreed to the ISP
Transfers TO private schools	15c	…then, a final agreement is reached on the student's ISP.	None	None - unless plan review meeting occurred	Education Plan Type Code = 200 Reason for Plan Record Code: 2 – Amendment Plan Effective Start Date = date the parent agreed to the ISP	Plan Effective Start Date = date the parent agreed to the ISP
Transfers FROM private schools	16a	A student on an ISP is transferring to a public school, the LEA adopts the ISP in stay-put on the first day of enrollment.	None	None - unless plan review meeting occurred	Education Plan Type Code=200 Reason for Plan Record Code: 4 - Adoption/Different Plan Type Plan Effective Start Date=First day of enrollment in the public school	Plan Effective Start Date = First day of enrollment in the public school
Transfers FROM private schools	16b	...then the LEA holds a subsequent IEP plan review meeting within 30 days of enrollment and parent agrees to the plan.	None	Evaluation Type Code = Blank Plan Review Indicator = Y Meeting Date =  Date of plan review meeting	Education Plan Type Code = 100 Reason for Plan Record Code: 1 - Meeting Outcome Plan Effective Start Date = date the parent agreed to the IEP plan	Plan Effective Start Date = date the parent agreed to the IEP plan
Eligibility Reevaluations	17a	A student has an eligibility re-evaluation and is found to be ineligible.	Status = 4 - Not eligible Non-participation Reason = 21, Not Eligible Status Start Date = date the parent agreed to change in placement	Evaluation Type Code = 40 - Eligibility Reevaluation Plan Review Indicator = N Meeting Date =  Eligibility Re-evaluation date Eligibility Outcome Code 21- Not Eligible	None	None
Eligibility Reevaluations	17b	…however, the parent does not agree to the change in placement (exit) and eligibliity determination and won't sign the IEP. The student is still receiving services because the plan is in stay- put.	None - not needed unless there is a change in status that might have resulted from an Independent Eligibility Evaluation or due process.	None - unless plan review meeting occurred	None	None
School-related exits	18a	A student who is on an IEP leaves the state.	Status = 3 - Eligible, Not Enrolled Non-participation Reason = 31 - Left School Not Expected to Return  Status Start Date = Enrollment exit date from Student Information System (SIS).	None	None	None
School-related exits	18b	…after leaving the state, student is exited from Special Education in the other state and subsequently returns to California.	Status = 4 - Not Eligible Non-participation Reason = 25 - Returned to CA, no longer eligible Status Start Date = first day of enrollment in the California school	None	None	None
School-related exits	19	A student leaves the school because they transferred out of the state or country, dropped out, died, or completed high school without a standard high school diploma.	Status = 3 - Eligible, Not Enrolled Non-participation Reason = 31 - Left School Not Expected to Return  Status Start Date = Enrollment exit date from Student Information System (SIS).	None	None	None
Reenrollments	20	A student who initially left school because they transferred out of the state or country, dropped out, or completed high school without a standard high school diploma, reenrolls in a California public school.	Status = 1 - Eligible and Participating Status Start Date = First day of the enrollment after reenrolling.	None - unless plan review and/or eligibility re-evaluation meeting occurred	Education Plan Type Code= 100 Reason for Plan Record Code: 3 – Adoption, same plan type Plan Effective Start Date = First day of enrollment	Plan Effective Start Date = First day of enrollment
Special Education Exits	21	The parent of a student on an IEP revokes consent for special education instruction and services.	Status = 2 - Eligible, Not Participating Non-participation Reason = 24 - withdrawal Status Start Date = date of withdrawal	None	None	None
Special Education Exits	22	A student on an IEP has reached the maximum age and exits special education.	Status = 4 - Not Eligible Non-participation Reason = 23 - MaxAge Status Start Date = Date of student's 22nd birthday OR date services will end if allowed to continue services until the end of the semester or end of the year.	None	None	None
Completer Exits	23a	A student completed high school with a certificate of completion, high school equivialency certificate, passed the California High School Proficiency Exam (CHSPE), or earned the Alternate Pathway Diploma and the student is not expected to return to school.	Status = 3 - Eligible, Not Enrolled (still eligible if they have not reached max age, did not earn a High School diploma) Non-participation Reason = 31 - Left School Not Expected to Return Status Start Date = Exit date from Student Information System (SIS)	None	None	None
Completer Exits	23b	A student completed high school with a certificate of completion, high school equivialency certificate, passed the California High School Proficiency Exam (CHSPE), or earned the Alternate Pathway Diploma but remains enrolled.	None	None	None - unless amendments are made to the plan	None - unless amendments are made to the services
Completer Exits	24	A student graduated with a standard high school diploma.	Status = 4 - Not Eligible Non-participation Reason = 21 - Not Eligible Status Start Date = Exit date from Student Information System (SIS)	None	None	None

Tools for Success

Here are some helpful resources LEAs must utilize for greater success and efficiency in meeting reporting requirements.

CALPADS Resource Pages

The following documents provide additional information regarding the operation and data submission requirements.

System Reference

Provides curated list of helpful system documentation.

File Templates

Provides list of downloadable batch file templates and other extract reference templates.

Daily Known Issues List

Provides a list of most current known defects impacting CALPADS.

CALPADS Error List

Provides an index page to specific CALPADS error pages that contain descriptions for each error generated when submitting data to CALPADS as well as suggested resolutions.

CALPADS Fall 1 FAQs

Provides a list of common questions and guidance related to Fall 1 data reporting.

Fall 1 Report Mapping Guides

Provides guidance in interpreting and analyzing CALPADS reports.

Fall 1 Training Resources

CSIS YouTube Channel

Includes self-paced training presentations, weekly Q & A recordings as well as recordings of other CALPADS related events.

CSIS Bridge LMS

CALPADS Learning contains required self-paced classes, course programs and access to register for live training classes.

CSIS Training Resource

Stores valuable data management tools and downloadable training Powerpoint presentations.

CDE CALPADS Page

The CA Department of Education's portal to all CALPADS resources, department communications, and access to other education-related agencies.

CALPADS Quarterly Updates

Home to the CALPADS Quarterly Updates webinar page. Includes updated schedules of webinar dates broken down into different CALPADS regions based on Country groupings.

Where to get Support

CALPADS Support

• Web Form: Click Here
• Email: calpads-support@cde.ca.gov
• Voicemail for CALPADS Support: (916) 325-9210

FCMAT/CSIS Services

• FCMAT/CSIS Online Support Form Click Here
• Email: support@fcmat.org
• Voicemail for FCMAT/CSIS Support: (916) 325-9210

Listservs

• CALPADS
• CSIS

ELPAC Support

• Call: 800-955-2954
• Support Site: Click Here

CALPADS Weekly Q&As

• Click to join CALPADS Q&A Every Wednesday @ 3PM (Zoom) Click Here