Report 16.6 SELPA Students with Disabilities - Student Services – Student List (EOY 4)

Updated as of 5/11/2021

Description: Reports a list of students with disabilities within the SELPA receiving associated meeting and plan information

Report Type: Snapshot / Certification (EOY 4)

Data As Of:

  • Snapshot version EOY: 4 July 1 - June 30 of reporting year

Basic selection criteria:

Students Included: Students with a qualifying enrollment who have an associated qualifying Special Education Record (SPED) and who are receiving services at any time during the report period.

  • Qualifying Enrollment:
  • Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period, priority is given to Primary Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code (sorted on reference key), and CDS.
  • Enrollment Status Code = Primary (10), Secondary (20), or short-term (30), and Non-ADA (50)
  • Default Grade Level = IN, TD, PS, KN-12

  • Qualifying Special Education Data:

  • SPED record where Education Plan Type = IEP (100), IFSP (150), ISP (200) – based on Special Education Meeting Date or Amendment Date (if populated) overlapping the qualifying enrollment for the same Reporting LEA
  • SSRV records associated (i.e. same Reporting LEA, SSID, Special Education Meeting or Amendment Identifier) with the most recent SPED record where the Meeting Type = Part B Initial Evaluation (10), Part C Initial Evaluation (15), or Annual Education or Service Plan Meeting (20)

  • Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment

  • Note:

  • LEA totals are only including aggregates from the students that belong to the SELPA
  • In order for a student to appear in a particular SELPA count, they must have the SELPA code reported on the SPED record that overlaps the qualifying enrollment at the same reporting LEA as on the SPED record AND the SELPA code from the SPED record has a reporting relationship with the Reporting LEA

Report Filter

Filters can be selected resulting in only totals for the selected filter being displayed

  • Academic Year
  • SELPA
  • LEA
  • Status – since the LEA may have multiple revisions, the report will ONLY select that LEAs highest revision, thus appearing only ONCE for the SELPA, based on the filter selection.
  • Gender
  • Ethnicity/Race
  • Grade Level Code
  • Primary Disability Code
  • Education Plan Type – Defaults to 100, 150 and 200
  • English Language Acquisition Status
  • Socio-Economically Disadvantaged
  • Homeless
  • Foster Youth
  • Student Age – Defaults to 3 – 22 years. Calculation: 6/30/ReportingYear minus Birth Date from the most recent SINF overlapping qualifying enrollment
  • User Comment

Report Logic:


EOY 4 Report16.6 Column 1 to 13

Column Rules
1 SPED Field 14.04 Reporting LEA
2 LEA Name – use data element name from CALPADS Security Model
3 . Revision ID – Unique ID created by CALPADS to differentiate each revision
4 Revision Date – Date/time revision was created
5 SENR Field 1.05 School of Attendance
6 School Name: Use data element name from CALPADS Security Model for School Code on SENR Record
7 SSRV Field 15.07 Nonpublic Agency Identifier (NPA)
8 SPED Field 14.16 District of Special Education Accountability
9 SPED Field 14.08 SSID
10 SPED Field 14.11 Student Legal First Name and 14.12 Student Legal Last Name
11 SENR Field 1.24 Grade Level Code
12 SINF Field 2.19 Student Gender Code
13 Ethnicity/Race:
1) If the Student Hispanic Ethnicity Indicator (Field 2.24) = Y, always roll up to Hispanic, even if one or more races are selected or the Student Race Missing Indicator (Field 2.31) = Y
2) If Student Hispanic Ethnicity Missing Indicator (Field 2.24) = N or null and the Student Ethnicity Missing Indicator (Field 2.25) = Y or null and Student Race 1 - 5 Codes (Fields 2.26 - 2.30) is indicated, then roll up per rules outlined in 5 below.
3) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N and the Student Race Missing Indicator (Field 2.31) = Y, then roll up to ""Missing"".
4) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N or null, and the Student Race Missing Indicator (Field 2.31) = Y, then roll up to ""Missing.""
5) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N or null, and the Student Race Missing Indicator (Field 2.31) = N or null,amd Student Race 1-5 Codes (Field 2.26 - 2.30) is indicated, then roll up as follows:
6) If a single race = American Indian or Alaska Native (100), roll up to American Indian or Alaska Native
7) If there is one or more of any of the Asian subgroups ((201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) Other Asian) and no other race category (100, 301, 302, 303, 304, 399, 400, 600, 700, 302, 303, 304, 399, 400, 600, 700) then roll up to Asian
8) If a single race = Filipino (400) roll up to Filipino(400)
9) If race includes Filipino (400) AND one or more of any of the Asian subgroups, [(201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) Other Asian) and no other race category roll up to Filipino(400)
10) If there is one or more of any of the Native Hawaiian/Pacific Islander subgroups ((301) Hawaiian, (302) Guamanian, (303) Samoan, (304) Tahitian, (399) Other Pacific Islander) and no other race category (100, 201, 202, 203, 204, 205, 206, 207, 208, 299, 400, 600, 700) then roll up to Hawaiian/Pacific Islander.
11) If a single race = (600) Black or African American, roll up to Black or African American
12) If a single race = (700) White, roll up to White
13) If more than one of the following races: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian/Pacific Islander, White, roll up to ""Multiple"" NOTE: The above rules apply to Snapshot reports starting AY 2016-2017 and ODS reports. For ODS reports that display Ethnicity/Race and are generated in AY 2016-2017, the Filipino ethnicity will not be displayed as a separate ethnicity/race or counted within Asian ethnicity/race category
14 Birth Date: SINF 2.18 (Student Date of Birth)

EOY 4 Report16.6 Column 14 to 24

Column Rules
15 Meeting or Amendment Identifier: SPED 14.22 (Meeting or Amendment Identifier)
16 Service Code: SSRV 15.13 (Special Education Service Code)
17 Service Provider Code: SSRV 15.14-Special Education Service Provider Code
18 Service Location Code: SSRV 15.15-Special Education Service Location
19 Service Frequency Code: SSRV 15.16-Service Frequency Code
20 Service Duration: SSRV 15.17-Service Duration
21 Primary Disability: SPED 14.28-Disability Code 1
22 22. SPED Field 14.29 Disability Code 2
23 SPED Field 14.24 Education Plan Type Code
24 SPED Field 14.21 Special Education Meeting Date
25 SPED Field 14.20 Special Education Meeting Type Code
26 SPED Field 14.25 Education Plan Amendment Date
27 SPED Field 14.46 Special Education Program Exit Date
28 SPED Field 14.49 Special Education Program Exit Reason Code

User Roles for Access:

SELPA Reports


Additional Resources

CALPADS File SpecificationsForm

Look for Special Education (SPED) tab for the fields indicated in the report logic.

CALPADS Data Guide

Chapter 2.1.3 provides additional information on Student Programs .

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The program code definitions are listed in this document.