Report 16.5 SELPA Students with Disabilities - Student Services (EOY 4)
Updated as of 04/25/2023
Description: Reports the services received by students with disabilities by primary disability category by LEA for the SELPA
Report Type: Snapshot / Certification (EOY 4)
Security Roles: SELPA Reports
Data As Of:
- EOY 4 Snapshot version, entire academic year
Basic selection criteria:
Students Included: Students with a qualifying enrollment who have an associated qualifying Special Education Record (SPED) and who are receiving services at any time during the report period.
- Qualifying Enrollment:
- Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period, priority is given to Primary Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code (sorted on reference key), and CDS.
- Enrollment Status Code = Primary (10), Secondary (20), or short-term (30), and Non-ADA (50)
-
Default Grade Level = IN, TD, PS, KN-12
-
Qualifying Special Education Data:
- SPED record where Education Plan Type = IEP (100), IFSP (150), ISP (200) – based on Special Education Meeting Date or Amendment Date (if populated) overlapping the qualifying enrollment for the same Reporting LEA
-
SSRV records associated (i.e. same Reporting LEA, SSID, Special Education Meeting or Amendment Identifier) with the most recent SPED record where the Meeting Type does NOT equal Eligibility Evaluation Meeting (40).
-
Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment
Note:
- LEA totals are only including aggregates from the students that belong to the SELPA
- In order for a student to appear in a particular SELPA count, they must have the SELPA code reported on the SPED record that overlaps the qualifying enrollment at the same reporting LEA as on the SPED record AND the SELPA code from the SPED record has a reporting relationship with the Reporting LEA
Report Filters:
Filters can be selected resulting in only totals for the selected filter being displayed
- Academic Year
- SELPA
- LEA
- Status – since the LEA may have multiple revisions, the report will ONLY select that LEAs highest revision, thus appearing only ONCE for the SELPA, based on the filter selection.
- Gender
- Ethnicity/Race
- Grade Level Code
- Service Category
- Education Plan Type – Defaults to 100, 150 and 200.
- English Language Acquisition Status
- Socio-Economically Disadvantaged
- Title 1 Part C Migrant
- Homeless Program Eligible
- Foster Youth
- Student Age – Defaults to 0 – 22 years. Calculation: 6/30/ReportingYear minus Birth Date from the most recent SINF overlapping qualifying enrollment
Report Logic
| Column | Rules |
|---|---|
| 1 | SPED Field 14.04 Reporting LEA |
| 2 | LEA Name – use data element name from CALPADS Security Model |
| 3 | Revision ID – Unique ID created by CALPADS to differentiate each revision |
| 4 | Revision Date – Date/time revision was created |
| 5 | Service Category: Calculated field – 15.13-Special Education Service Code. All services are categorized under the following category based on the hundreds code in the code set. (example, 210 is rolled under the 200 category). |
| Service Category: | |
| 200s – Infant Services | |
| 300s – Instructional Services | |
| 400s – Occupational and Physical Services | |
| 500s – Social, Behavioral and Psychological Services | |
| 600s – Low Incident Services | |
| 700s – Visual and Hearing Services | |
| 800s – Transition Services | |
| 900s - Other services | |
| 6 | Special Education Services: Special Education Service from SPED (display code + description) SSRV 15.13-Special Education Service Code. |
| 7 | Total unduplicated count of SSIDs at each aggregate level – If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once. |
| - SELPA Total – If the student is receiving more than one service at the SELPA, count the student only once. | |
| - LEA Total – If the student is receiving more than one service across SELPAs, count the student only once. For example, if the student received two services in SELPA 1 and one service in SELPA 2, the student is only counted once in the LEA Total. | |
| 8 | Intellectual Disability (ID) 210: Calculation: Unduplicated count of SSIDs within a Disability Category = 210 SPED 14.28-Disability Code 1 |
| 9 | Hard of Hearing (HH) 220: Calculation: Unduplicated count of SSIDs within a Disability Category = 220 SPED 14.28-Disability Code 1 |
| 10 | Deafness (DEAF) / Hearing Impairment (HI) 230: Calculation: Unduplicated count of SSIDs within a Disability Category = 230 SPED 14.28-Disability Code 1 |
| Column | Rules |
|---|---|
| 11 | Speech or Language Impairment (SLI) 240: Calculation: Unduplicated count of SSIDs within a Disability Category = 240 SPED 14.28-Disability Code 1 |
| 12 | Visual Impairment (VI) 250: Calculation: Unduplicated count of SSIDs within a Disability Category = 250 SPED 14.28-Disability Code 1 |
| 13 | Emotional Disturbance (ED) 260: Calculation: Unduplicated count of SSIDs within a Disability Category = 260 SPED 14.28-Disability Code 1 |
| 14 | Orthopedic Impairment (OI) 270: Calculation: Unduplicated count of SSIDs within a Disability Category = 270 SPED 14.28-Disability Code 1 |
| 15 | Other Health Impairment (OHI) 280: Calculation: Unduplicated count of SSIDs within a Disability Category = 280 SPED 14.28-Disability Code 1 |
| 16 | Established Medical Disability (EMD) 281: Calculation: Unduplicated count of SSIDs within a Disability Category = 281 |
| 17 | Specific Learning Disability (SLD) 290: Calculation: Unduplicated count of SSIDs within a Disability Category = 290 SPED 14.28-Disability Code 1 |
| 18 | Deaf-Blindness (DB) 300: Calculation: Unduplicated count of SSIDs within a Disability Category = 300 SPED 14.28-Disability Code 1 |
| 19 | Multiple Disabilities (MD) 310: Calculation: Unduplicated count of SSIDs within a Disability Category = 310 SPED 14.28-Disability Code 1 |
| 20 | Autism (AUT) 320: Calculation: Unduplicated count of SSIDs within a Disability Category = 320 SPED 14.28-Disability Code 1 Range = 3 |
| 21 | Traumatic Brain Injury (TBI) 330: Calculation: Unduplicated count of SSIDs within a Disability Category = 330 SPED 14.28-Disability Code 1 |
Additional Resources
CALPADS File SpecificationsForm
Look for Special Education (SPED) tab for the fields indicated in the report logic.
CALPADS Data Guide
Chapter 2.1.3 provides additional information on Student Programs .
CALPADS Code Sets
This document contains the current code values referenced in the file specifications for the coded value data elements. The program code definitions are listed in this document.