Report 16.6: SELPA Students with Disabilities – Student Services Profile - List (Fall 1)

(Updated as of 10/27/2022)

Description: Reports a list of students with disabilities within the SELPA receiving associated meeting and plan information

Report Type: Snapshot / Certification (Fall 1)

Security Roles: SELPA Reports

Data As Of: - Snapshot version Fall 1: Census Day

Basic selection criteria:

  • Students Included: Students with a qualifying enrollment who have an associated qualifying Special Education Record (SPED) and who are receiving services at any time during the report period.

    • Qualifying Enrollment:

      • Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period, priority is given to Primary Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code (sorted on reference key), and CDS.
      • Enrollment Status Code = Primary (10), Secondary (20), or short-term (30), and Non-ADA (50)
      • Default Grade Level = IN, TD, PS, KN-12

    • Qualifying Special Education Data:

      • SSRV records associated (i.e. same Reporting LEA, SSID, Special Education Meeting or Amendment Identifier) with Most recent Special Education Program Record (Record Type = SPED) Where Meeting Type = 10,15, 20 (based Special Education Meeting Date or Amendment Date (if populated)) overlapping the qualifying enrollment for the same reporting LEA
      • If a student has two active plans (i.e., a 150 and 100 or 100 and 200) only display information from most recent plan. If the student is not yet 3 and has 150 and 100 plan, then display the 150 plan information rather than 100 plan information.
      • Students with Disabilities (See CALPADS glossary: Students with Disabilities) during the Report Period (which defaults to the Fall 1 Report Period) (See CALPADS Glossary: Report Period)

    • Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment

  • Note:

    • LEA totals are only including aggregates from the students that belong to the SELPA
    • In order for a student to appear in a particular SELPA count, they must have the SELPA code reported on the SPED record that overlaps the qualifying enrollment at the same reporting LEA as on the SPED record AND the SELPA code from the SPED record has a reporting relationship with the Reporting LEA

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • SELPA
  • LEA
  • Status – since the LEA may have multiple revisions, the report will ONLY select that LEAs highest revision, thus appearing only ONCE for the SELPA, based on the filter selection.
  • Gender
  • Ethnicity/Race
  • Grade Level Code
  • Primary Disability Code
  • Education Plan Type – Defaults to 100, 150 and 200
  • English Language Acquisition Status
  • Socio-Economically Disadvantaged
  • Homeless
  • Foster Youth
  • Student Age – Defaults to 0 – 22 (All)
  • User Comment

Report Logic


Report 16.6: Students with Disabilities - Student Services – Student List (Fall 1 - SELPA) column 1-11

Column Rules
1 LEA Code: derived from reporting SELPA from SPED record
2 LEA Name: determined by #1 and the CALPADS Security Model
3 Revision ID
4 Revision Date
5 School Code: derived from user ID permission and Expected Schools table
6 School Name: determined by #3 and the CALPADS Security Model.
7 Nonpublic Agency Identifier (NPA): SSRV 15.07-Nonpublic Agency Identifier
8 District of Special Education Accountability: 14.16-District of Special Education Accountability
9 SSID: SENR Field 1.08 - Unique identifier for the student assigned by the first California district of enrollment. This number follows the student throughout their enrollment within the California educational system
10 Student Name: SINF Field 2.11 and 2.13 - The Student Legal first and last name of the student identified from birth verification document or through legal adoption, or name change)
11 SENR Field 1.24 Grade Level

Report 16.6: Students with Disabilities - Student Services – Student List (Fall 1 - SELPA) column 12-20

Column Rules
12 SINF Field 2.19 Student Gender Code
13 Ethnicity/Race:
1) If the Student Hispanic Ethnicity Indicator (Field 2.24) = Y, always roll up to Hispanic, even if one or more races are selected or the Student Race Missing Indicator (Field 2.31) = Y
2) If Student Hispanic Ethnicity Missing Indicator (Field 2.24) = N or null and the Student Ethnicity Missing Indicator (Field 2.25) = Y or null and Student Race 1 - 5 Codes (Fields 2.26 - 2.30) is indicated, then roll up per rules outlined in 5 below.
3) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N and the Student Race Missing Indicator (Field 2.31) = Y, then roll up to ""Missing"".
4) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N or null, and the Student Race Missing Indicator (Field 2.31) = Y, then roll up to ""Missing.""
5) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N or null, and the Student Race Missing Indicator (Field 2.31) = N or null,amd Student Race 1-5 Codes (Field 2.26 - 2.30) is indicated, then roll up as follows:
7) If there is one or more of any of the Asian subgroups ((201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) Other Asian) and no other race category (100, 301, 302, 303, 304, 399, 400, 600, 700, 302, 303, 304, 399, 400, 600, 700) then roll up to Asian
8) If a single race = Filipino (400) roll up to Filipino(400)
9) If race includes Filipino (400) AND one or more of any of the Asian subgroups, [(201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) Other Asian) and no other race category roll up to Filipino(400)
10) If there is one or more of any of the Native Hawaiian/Pacific Islander subgroups ((301) Hawaiian, (302) Guamanian, (303) Samoan, (304) Tahitian, (399) Other Pacific Islander) and no other race category (100, 201, 202, 203, 204, 205, 206, 207, 208, 299, 400, 600, 700) then roll up to Hawaiian/Pacific Islander.
11) If a single race = (600) Black or African American, roll up to Black or African American
12) If a single race = (700) White, roll up to White
13) If more than one of the following races: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian/Pacific Islander, White, roll up to ""Multiple"" NOTE: The above rules apply to Snapshot reports starting AY 2016-2017 and ODS reports. For ODS reports that display Ethnicity/Race and are generated in AY 2016-2017, the Filipino ethnicity will not be displayed as a separate ethnicity/race or counted within Asian ethnicity/race category
14 Birth Date: SINF 2.18 (Student Date of Birth)
15 Meeting or Amendment Identifier: SPED 14.22 (Meeting or Amendment Identifier)
16 Service Code: SSRV 15.13 (Special Education Service Code)
17 Service Provider Code: SSRV 15.14-Special Education Service Provider Code
18 Service Location Code: SSRV 15.15-Special Education Service Location
19 Service Frequency Code: SSRV 15.16-Service Frequency Code
20 Service Duration: SSRV 15.17-Service Duration

Report 16.6: Students with Disabilities - Student Services – Student List (Fall 1 - SELPA) column 21-28

Column Rules
21 Primary Disability: SPED 14.28-Disability Code 1
22 SPED 14.28-Disability Code 2
23 Plan Type: SPED 14.24-Education Plan Type Code
24 Meeting Date: SPED 14.21-Special Education Meeting Date
25 Meeting Type: SPED 14.20 (Meeting Type)
26 Amendment Date: SPED 14.25-Education Plan Amendment Date
27 Program Exit Code: SPED 14.46-Special Education Program Exit Date
28 Program Exit Reason: SPED 14.49-Special Education Program Exit Reason Code

Additional Resources

CALPADS Code Sets

List of frequently asked Special Education-related questions for CALPADS.

CALPADS File SpecificationsForm

Look for Special Education (SPED) tab for the fields indicated in the report logic.

CALPADS Data Guide

Provides additional information on Special Education and Student Services.

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The code definitions are listed in this document.