Report 16.2: SELPA Students with Disabilities – Count by Federal Setting (Fall 1)

(Updated as of 10/27/2022)

Description: Reports unduplicated count of Students with Disabilities by federal settings at the LEA level

Report Type: Snapshot / Certification (Fall 1)

Security Roles: SELPA Reports

Data As Of: - Snapshot version Fall 1: Census Day

Basic selection criteria:

  • Students Included: Students with a qualifying enrollment who have an associated qualifying Special Education Record (SPED) at any time during the report period.

    • Qualifying Enrollment:

      • Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period, priority is given to Primary Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code (sorted on reference key), and CDS.
      • Enrollment Status Code = Primary (10), Secondary (20), or Short-Term (30), and Non-ADA (50)
      • Default Grade Level = IN, TD, PS, KN-12

    • Qualifying Special Education (SPED) Record:

      • Most recent Special Education Program Record (Record Type = SPED) (based Special Education Meeting Date or Amendment Date (if populated)) overlapping the qualifying enrollment for the same reporting LEA
      • If a student has two active plans (i.e., a 150 and 100 or 100 and 200) only display information from most recent plan. If the student is not yet 3 and has 150 and 100 plan, then display the 150 plan information rather than 100 plan information.
      • Special Education Program Eligible (See CALPADS glossary: Special Education Program Eligible) during the Report Period (which defaults to the Fall 1 Report Period) (See CALPADS Glossary: Report Period)
      • Note: SPED records where Meeting Type Code = 40 (Eligibility Evaluation Meeting) are not brought into CALPADS reporting.
      • Note – For Education plan 700, 800, 900- Meeting Date >= July 1, Reporting Academic Year.

    • Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment

  • Please Note:

    • LEA Totals are only including aggregates from the students that belong to the SELPA
    • In order for a student to appear in a particular SELPA count, they must have the SELPA code reported on the SPED record that overlaps the qualifying enrollment at the same reporting LEA as on the SPED record AND the SELPA code from the SPED record has a reporting relationship with the Reporting LEA

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • SELPA
  • LEA
  • Status – since the LEA may have multiple revisions, the report will ONLY select that LEAs highest revision, thus appearing only ONCE for the SELPA, based on the filter selection.
  • Gender
  • Ethnicity/Race
  • Grade Level Code
  • Primary Disability Category
  • Education Plan Type
  • General Education Participation Percentage Range
  • English Language Acquisition Status
  • Socio-Economically Disadvantaged
  • Title 1 Part C Migrant
  • Homeless
  • Foster Youth
  • Student Age– Defaults to 0 – 22 (All)
  • User Comment

Report Logic

Report 16.2: Students with Disabilities Count by Federal Setting mapped column 1-10

Column Rules
1 SPED Field 14.04 Reporting LEA
2 LEA Name – use data element name from CALPADS Security Model
3 Revision ID
4 Revision Date
5 Primary Disability Category code plus description.
6 Total unduplicated count of SSIDs at each aggregate level. If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once in this aggregate. Note: students should be included in this count even if General Education Participation (14.34) is blank/null.
7 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 103
8 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 104
9 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 200
10 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 201
11 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 203


Report 16.2: Students with Disabilities – Count by Federal Setting mapped column 11-20

Column Rules
12 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 204
13 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 300
14 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 301
15 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 400
16 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 401
17 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 402
18 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 403
19 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 500
20 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 400 or 500 AND SPED Field 14.34 General Education Participation Range = 3
21 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 400 or 500 AND SPED Field 14.34 General Education Participation Range = 2
22 Unduplicated count of SSIDs within SPED Field 14.31 Special Education Program Setting Code = 400 or 500 AND SPED Field 14.34 General Education Participation Range = 1

Additional Resources

CALPADS Code Sets

List of frequently asked Special Education-related questions for CALPADS.

CALPADS File SpecificationsForm

Look for Special Education (SPED) tab for the fields indicated in the report logic.

CALPADS Data Guide

Provides additional information on Special Education and Student Services.

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The code definitions are listed in this document.