Report 16.23: SELPA Students with Disabilities – Special Education Status and Non-Participation Reason Student List (EOY 4)

(Updated 06/6/2024)

Description: Reports list of students enrolled during the report period by Special Education Status and Non-Participation Reason.

Report Type: Snapshot / Certification (EOY 4)

Security Roles: SELPA Reports Role

Data As Of: Snapshot EOY 4: July 1 – June 30 of reporting year

Basic selection criteria:

  • Students Included: Students with a qualifying enrollment who have an associated qualifying Special Education Status Record (SWDS) at any time during the report period.

  • Qualifying Enrollment:

  • Most recent Open Enrollment within an LEA at any time during the Report Period. N470 enrollments included.
  • Enrollment Status Code = Primary (10), Short-term (30), or Non-ADA (50)

  • Default Grade Level = IN, PS, TK-12

  • Qualifying Special Education Records:

  • Most recent Special Education Status Record (SWDS), regardless of LEA, effective during qualifying enrollment and effective during the Report Period (7/1 – 6/30)

    • If most recent SWDS Status = Eligible and Not Participating (2), Eligible and Not Enrolled (3), Not Eligible (4), the Status Start Date (SWDS Field 22.11) must be within: 5/15/Previous Year and 6/30/Current Year.
    • If most recent SWDS Status = Eligible and Participating (1), the Status Start Date (SWDS Field 22.11) can be before the current academic year, but it must be the most recent status effective.

  • Note: Students appearing in this report are enrolled in an LEA affiliated with the SELPA during the report period and, in cases where County Offices of Education are affiliated with multiple SELPAs, COEs will have to use the school column on 16.23 report to determine which COE schools are affiliated with their specific SELPA.

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • SELPA
  • LEA
  • Status
  • Gender
  • Ethnicity/Race
  • Grade Level
  • English Language Acquisition Status
  • Socio-economically Disadvantaged
  • Title I Part C Migrant
  • Homeless Program Eligible
  • Foster Youth
  • Student Age – Defaults to 0 – 22 years. Calculation: 6/30/academic year minus Birth Date from the most recent SINF overlapping qualifying enrollment.

Report Logic:


Report 16.23 (EOY 4) Screenshot

Click image to expand


Column Rules
1 SENR Field 1.04 Reporting LEA
2 LEA Name – use data element name from CALPADS Security Model
3 Revision ID – Unique ID created by CALPADS to differentiate each revision
4 Revision Date – Date/time revision was created
5 SENR Field 1.05 School of Attendance.
6 School Name: Use data element name from CALPADS Security Model for School Code on SENR Record
7 SENR Field 1.08 SSID
8 SENR Field 1.10 – Field 1.12 Student First, Middle and Last Name
9 SENR Field 1.24 Grade Level Code
10 SWDS Field 22.03 Local Record ID
11 SINF Field 2.19 Gender
12.  1) If the Student Hispanic Ethnicity Indicator (SINF Field 2.24) = Y, always roll up to Hispanic, even if one or more races are selected or the Student Race Missing Indicator (SINF Field 2.31) = Y
2) If Student Ethnicity Missing Indicator (SINF Field 2.25) = Y, roll up to Missing even if one or more races are selected or if the Student Race Missing Indicator (SINF Field 2.31) = Y
3) If the Student Hispanic Ethnicity Indicator (SINF Field 2.24) = N and the Student Race Missing Indicator (SINF Field 2.31) = Y, then roll up to Missing
4) If the Student Hispanic Ethnicity Indicator (SINF Field 2.24) = N, and the Student Race Missing Indicator (SINF Field 2.31) = N, then roll up as follows:
• If a single race = American Indian or Alaska Native (100), roll up to American Indian or Alaska Native
• If there is one or more of any of the Asian subgroups ((201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299)
• If there is one or more of any of the Native Hawaiian/Pacific Islander subgroups ((301) Hawaiian, (302) Guamanian, (303) Samoan, (304) Tahitian, (399) Other Pacific Islander) and no other race category (100, 201, 202, 203, 204, 205, 206, 207, 208, 299, 400, 600, 700) then roll up to Hawaiian/Pacific Islander.
• If a single race = (600) Black or African American, roll up to Black or African American
• If a single race = (700) White, roll up to White
• If more than one of the following races: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian/Pacific Islander, White, roll up to ""Multiple""
13 SINF Field 2.18 Birth Date
14 SWDS Field 22.09 Reporting SELPA – from SWDS record if Status Code does NOT = Eligible and Participating (1)
15 SELPA Name: Use data element name from CALPAD Security Model – from SWDS record if Status Code does NOT = Eligible and Participating (1)
16 SWDS Field 22.11 Special Education Status Effective Start Date
17 SWDS Field 22.12 Special Education Status Code
18 SWDS Field 22.13 Non-Participation Reason Code
19 SENR Field 1.22 Enrollment Start Date
20 SENR Field 1.23 Enrollment Status Code
21 SENR Field 1.25 Enrollment Exit Date
22 SENR Field 1.26 Student Exit Reason Code
23 SENR Field 1.27 Student School Completion Status