Report 16.14: SELPA Students with Disabilities Plan Student List (EOY 4)
(Updated 5/6/2024)
Description: Reports a list of students in the selected SELPA with disabilities and associated Education Plan Information
Report Type: Snapshot / Certification (EOY 4)
Security Roles: SELPA Reports Role
Data As Of:
- •Snapshot version EOY 4: July 1 – June 30 of reporting year
Basic selection criteria:
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Students Included: Students with a qualifying enrollment who are Eligible and Participating (SWDS) in the Special Education program during the report period and have an Education Plan (PLAN) effective during the report period at the same LEA as the enrollment.
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Qualifying Enrollment:
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Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period within an LEA, priority is given to the SENR overlapping SWDS Eligible and Participating record and then priority is given to most recent SENR record. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code, and CDS.
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Enrollment Status Code = Primary (10), Short-term (30), and Non-ADA (50)
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Default Grade Level = IN, TD, PS, TK-12
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Qualifying Special Education Records:
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PLAN record effective during the qualifying enrollment for the same Reporting LEA where Plan Effective Start Date is less than or effective during the report period
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SWDS record effective during the qualifying enrollment (regardless of LEA) where Status = Eligible and Participating and Status Effective Start Date is less than or effective during the report period
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Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment
Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected
- Academic Year
- SELPA
- LEA
- Status
- Gender
- Ethnicity/Race
- Grade Level
- Primary Disability Category Code
- Education Plan Type – Education Plans 100, 150, 200
- Special Education Program Setting
- General Education Participation Percentage
- English Language Acquisition Status
- Socio-economically Disadvantaged
- Title I Part C Migrant
- Homeless Program Eligible
- Foster Youth
- Student Age – Defaults to 0 – 22 years. Calculation: 6/30/academic year minus Birth Date from the most recent SINF overlapping qualifying enrollment
Report Logic:
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| Column | Rules |
|---|---|
| 1 | PLAN Field 23.04 Reporting LEA |
| 2 | LEA Name: Use data element name from CALPAD Security Model |
| 3 | Revision ID – unique ID created by the system to differentiate each revision |
| 4 | Revision Date – date/time stamp snapshot was refreshed |
| 5 | SENR Field 1.05 School of Attendance. |
| 6 | School Name: Use data element name from CALPADS Security Model for School Code on SENR Record |
| 7 | PLAN Field 23.10 District of Special Education Accountability. |
| 8 | Use data element name from CALPADS Security Model |
| 9 | SENR Field 1.08 SSID |
| 10 | SENR Field 1.10 - Field 1.12 Student First, Middle and Last Name. |
| 11 | SENR Field 1.24 Grade Level Code |
| 12 | PLAN Field 23.03 Local Record ID |
| 13 | SINF Field 2.19 Gender |
| 14. | 1) If the Student Hispanic Ethnicity Indicator (SINF Field 2.24) = Y, always roll up to Hispanic, even if one or more races are selected or the Student Race Missing Indicator (SINF Field 2.31) = Y |
| 2) If Student Ethnicity Missing Indicator (SINF Field 2.25) = Y, roll up to Missing even if one or more races are selected or if the Student Race Missing Indicator (SINF Field 2.31) = Y | |
| 3) If the Student Hispanic Ethnicity Indicator (SINF Field 2.24) = N and the Student Race Missing Indicator (SINF Field 2.31) = Y, then roll up to Missing | |
| 4) If the Student Hispanic Ethnicity Indicator (SINF Field 2.24) = N, and the Student Race Missing Indicator (SINF Field 2.31) = N, then roll up as follows: | |
| • If a single race = American Indian or Alaska Native (100), roll up to American Indian or Alaska Native | |
| • If there is one or more of any of the Asian subgroups ((201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) | |
| • If there is one or more of any of the Native Hawaiian/Pacific Islander subgroups ((301) Hawaiian, (302) Guamanian, (303) Samoan, (304) Tahitian, (399) Other Pacific Islander) and no other race category (100, 201, 202, 203, 204, 205, 206, 207, 208, 299, 400, 600, 700) then roll up to Hawaiian/Pacific Islander. | |
| • If a single race = (600) Black or African American, roll up to Black or African American | |
| • If a single race = (700) White, roll up to White | |
| • If more than one of the following races: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian/Pacific Islander, White, roll up to ""Multiple"" | |
| 15 | SINF Field 2.18 – Birth Date |
| 16 | PLAN Field 23.14 Primary Residence Code |
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| Column | Rules |
|---|---|
| 17 | SWDS Field 22.10 Special Education Initial Entry Start Date |
| 18 | SWDS Field 22.11 Special Education Status Effective Start Date where SWDS Field 22.12 Special Education Status Code = 1 (Eligible and Participating) |
| 19 | PLAN Field 23.11 Special Education Plan Type Code |
| 20 | PLAN Field 23.12 Special Education Plan Effective Start Date |
| 21 | PLAN Field 23.13 Reason for Plan Record Code |
| 22 | PLAN Field 23.15 Disability 1 Code |
| 23 | PLAN Field 23.16 Disability 1 Degree of Support |
| 24 | PLAN Field 23.17 Disability 2 Code |
| 25 | PLAN Field 23.20 Special Education Program Setting Code |
| 26 | PLAN Field 23.21 Preschool Program Setting Service Location |
| 27 | PLAN Field 23.22 Ten or More Weekly Hours in Setting Indicator |
| 28 | PLAN Field 23.23 General Education Participation Percentage – value 00.00 format |
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| Column | Rules |
|---|---|
| 29 | PLAN Field 23.33 Special Transportation Indicator |
| 30 | PLAN Field 23.19 Infant Regional Center Services Eligibility Indicator |
| 31 | PLAN Field 23.24 Special Education Program Type Code |
| 32 | PLAN Field 23.25 IEP Includes Postsecondary Goals Indicator |
| 33 | PLAN Field 23.26 Postsecondary Goals Updated Annually Indicator |
| 34 | PLAN Field 23.27 Postsecondary Goals Age Appropriate Transition Assessment Indicator |
| 35 | PLAN Field 23.30 Transition Services Goals in IEP Indicator |
| 36 | PLAN Field 23.29 Supportive Services Indicator |
| 37 | PLAN Field 23.28 Transition Services in IEP Indicator |
| 38 | PLAN Field 23.32 Agency Representative IEP Participation Code |
| 39 | PLAN Field 23.31 Student IEP Participation Indicator |