Report 4.2: Staff - Count and FTE by Job Classification Disaggregated
(Updated 12/17/2024)
Description: Reports the number of staff and total FTE by job classification, as of the Fall 2 Report Period
Security Roles: Fall 2 Reports
Report Type: ODS and Snapshot / Certification (Fall 2)
Data As Of:
- Snapshot version, Census Day (First Wednesday in October)
Basic selection criteria:
-
SEID: Element 8.07 (SEID) must exist in CTC SEID table and NOT = 9999999999
-
Staff Demographics (SDEM) data are selected from the most recent SDEM record with:
- Effective Start Date on or before Census Day of the reporting year and Record Effective End Date (if exists) on or after Census Day and
- Employment Start Date on or before Census Day of the reporting year and Employment End Date (if exists) after Census Day
-
Staff Assignments (SASS) data are selected from the SASS record for the academic year and school reported
Note: Report versions prior to AY 2024-25, DO NOT include staff where SASS Field 8.15 – 8.21 - Support Assignment Codes equal to 6018 (Employee on Leave)
Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed
- Academic Year
- LEA
- Status – (Snapshot)
- School Type
- School
- Employment Status
- Group by
- Ethnicity/Race
- Gender
- User Comments
Report Logic
| Column | Rules |
|---|---|
| 1 | School code is derived from user ID permission and Expected Schools table |
| 2 | School Name is determined by #1 and the Expected Schools Table. School Name column leads to Report: 4.4 – Staff Profile |
| 3 | Ethnicity/Race – system defaults to All – plus sign reveals each reported ethnicity/race Ethnicity/Race used from SDEM and derived using the Ethnicity/Race (Federal Definition) business rules |
| 4 | Gender – system defaults to All – plus sign reveals each reported gender |
| 5 | Unduplicated Total Staff by School - Count of unique SEIDs at School of Assignment where SASS Field 8.13 – Staff Job Class Code equals 10 (Administrator) or 11 (Pupil Services) or 12 (Teacher) or 25 (Non-Certification Administrators) or 26 (Charter School Non-certificated Teacher) or 27 (Itinerant or Pull-Out/Push-In Teacher) |
| 6 | Unduplicated Total FTE by School - Sum of FTE for all unique SEIDs at the School of Assignment where SASS Field 8.13 – Staff Job Class Code equals 10 (Administrator) or 11 (Pupil Services) or 12 (Teacher) or 25 (Non-Certification Administrators) or 26 (Charter School Non-Certificated Teacher) or 27 (Itinerant or Pull-Out/Push-In Teacher) and , divided by 100 |
| 7 | Unduplicated FTE (6) Divided by Unduplicated Total # Staff (5) |
| 8, 10, 12, 14, 16, 18 | Count of SEIDs at the School of Assignment where SASS Field 8.13 – Staff Job Class Code equals |
| Column 8 = 12 (Teacher) | |
| Column 10 = 10 (Administrator) | |
| Column 12 = 11 (Pupil Services) | |
| Column 14 = 26 (Charter School Non-Certificated Teacher with SEID) | |
| Column 16 = 25 (Non-Certification Administrators with SEID) | |
| Column 18 = 27 (Itinerant or Pull-Out/Push-In Teacher with SEID) | |
| 9, 11, 13, 15, 17, 19 | Sum of FTE divided by 100 for all SEIDs at the School of Assignment where SASS Field 8.13 – Staff Job Class Code equals |
| Column 8 = 12 (Teacher) | |
| Column 10 = 10 (Administrator) | |
| Column 12 = 11 (Pupil Services) | |
| Column 14 = 26 (Charter School Non-Certificated Teacher with SEID) | |
| Column 16 = 25 (Non-Certification Administrators with SEID) | |
| Column 18 = 27 (Itinerant or Pull-Out/Push-In Teacher with SEID) | |
| and sum of FTE percentages 8.14 divided by 100 for SEIDs 8.07 at School of Course Assignment 8.05 | |
| Duplicated Total – Selected Schools: # Staff: | Count of SEIDs at the Selected Schools of Assignments for each of the following Educational Service Job Classification Code columns: 12 – Teacher, 10- Administrator, 11 – Pupil Services, 26 – Charter School Non-certificated Teacher, 25 – Non-certificated Administrator, & 27 – Itinerant or Pullout/Push-In Teacher. |
| FTE: No calculation. | |
| Unduplicated Total – Selected Schools | # Staff: |
| Count of SEIDs at the Selected Schools of Assignments for each of the following Educational Service Job Classification Code columns: 12 – Teacher, 10- Administrator, 11 – Pupil Services, 26 – Charter School Non-certificated Teacher, 25 – Non-certificated Administrator, & 27 – Itinerant or Pullout/Push-In Teacher. Note: No Total for Unduplicated Total columns. | |
| FTE: No calculation | |
| FTE to Staff Ratio: | Unduplicated Total – Selected Schools: FTE/Unduplicated Total – Selected Schools: # Staff. FTE: Sum of FTEs at the Selected Schools of Assignment for all unique SEIDs for each of the following Educational Service Job Classification Code columns: 12 - Teacher, 10 – Administrator, 11 - Pupil Services, 26 - Charter School Non-certificated Teacher, 25 - Non-certificated Administrator 27 – Itinerant or Pull-Out/Push-In Teacher. |
| FTE to Staff Ratio: | Unduplicated Total – Selected Schools FTE divided by Unduplicated Total – Selected Schools # Staff |