Report 16.12: Students with Disabilities - Education Plan by Primary Disability (Fall 1)

(Updated 9/12/2024)

Description: Reports unduplicated counts of Students with Disabilities who are receiving services by Education Plan Type and Primary Disability Category. (Education plan types = 100(IEP), 150(IFSP), 200(ISP))

Report Type: Snapshot / Certification (Fall 1)

Security Roles: Fall 1 Reports Role and EOY 4 Reports Role

Data As Of:

  • Fall 1 Census Day (First Wednesday in October)

Basic selection criteria:

  • Students Included: Students with a qualifying enrollment who are Eligible and Participating (SWDS status = Eligible and Participating) and have an associated qualifying Special Education Plan Record (PLAN) on the Report Date any time during the report period.

  • Qualifying Enrollment:

  • Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period, priority is given to Primary Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code, and CDS.

  • Enrollment Status Code = Primary (10), or Short-Term (30), and Non-ADA (50)

  • Default Grade Level = IN, PS, TK-12

  • Qualifying Special Education Records:

  • PLAN record overlapping the report date (Census Date) and qualifying enrollment for the same Reporting LEA where Plan Effective Start Date is less than or equal to report date

  • Most recent SWDS record on Census Date for the student has Status Code of Eligible and Participating where Status Effective Start Date is less than or equal to report date

  • Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • LEA
  • Status
  • SELPA Code
  • Gender
  • Ethnicity/Race
  • Grade Level
  • Primary Disability Category
  • Education Plan Type
  • General Education Participation Percentage Range
  • English Language Acquisition Status
  • Socio-Economically Disadvantaged
  • Title I Part C Migrant
  • Homeless Program Eligible
  • Foster Youth
  • Student Age – Defaults to 0 – 22 years. Calculation: Census Date minus Birth Date from the most recent SINF overlapping qualifying enrollment.

Report Logic:


Report 16.12 Screenshot

Click image to expand


Column Rules
1.     Reporting SELPA from PLAN Field 23.09
2.     Use data element name from CALPADS Security Model
3.     PLAN Field 23.11 – Special Education Plan Type Code
4.     Total unduplicated count of SSIDs at each aggregate level. If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once in this aggregate.
5.     Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 210
6.     Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 220
7.     Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 230
8.     Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 240
9.     Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 250
10.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 260
11.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 270
12.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 280
13.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 281
14.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 290
15.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 300
16.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 310
17.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 320
18.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 330