Report 16.22: Students with Disabilities – Special Education Status and Non-Participation Reason Count (EOY 4)

(Updated 04/16/2025)

Description:
Reports unduplicated counts of students enrolled during the report period by Special Education Status and Non-Participation Reason count.

Report Type: Snapshot / Certification (EOY 4)
Security Roles: EOY 4 Reports

Data As Of: Snapshot EOY 4: July 1 – June 30 of reporting year

Basic Selection Criteria

  • Students Included:
    Students with a qualifying enrollment who have an associated qualifying Special Education Status Record (SWDS) at any time during the report period.

  • Qualifying Enrollment:

  • Most recent Open Enrollment within an LEA at any time during the Report Period. N470 enrollments included.
  • Enrollment Status Code = Primary (10), Short-term (30), or Non-ADA (50)

  • Default Grade Level = IN, PS, TK-12

  • Qualifying Special Education Records:

  • Most recent Special Education Status Record (SWDS), regardless of LEA, effective during overlapping qualifying enrollment and effective during the Report Period (7/1 – 6/30)
    • If most recent SWDS Status = Eligible and Not Participating (2), Eligible and Not Enrolled (3), Not Eligible (4), the Status Start Date (SWDS Field 22.11) must be within: 5/15/Previous Year and 6/30/Current Year.
    • If most recent SWDS Status = Eligible and Participating (1), the Status Start Date (SWDS Field 22.11) can be before the current academic year, but it must be the most recent status effective.

Note: A single SWDS record is brought into the report for each SSID at the LEA. Therefore, the count will never be duplicated across Special Education Status.

Report Filters

Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected.

  • Academic Year
  • LEA
  • Status
  • Gender
  • Ethnicity/Race
  • Grade Level
  • English Language Acquisition Status
  • Socio-economically Disadvantaged
  • Title I Part C Migrant
  • Homeless Program Eligible
  • Foster Youth
  • Student Age – Defaults to 0 – 22 years
  • Calculation: 6/30/academic year minus Birth Date from the most recent SINF overlapping qualifying enrollment.

Report Logic:


EOY Report 16.22 Screenshot

Click image to expand


Column Rules
1 SWDS Field 22.12 – Special Education Status Code
2 Total unduplicated count of SSIDs at each aggregated level. Only the most recent SWDS status record is being included for a student per LEA. Student will not appear in more than one Status or Non-Participation category.
3 Count of SSIDs within Non-Participation Reason Code (SWDS Field 22.13) = 11-Eligible – No Education Plan (Parent Declined FAPE-Private Placement)
4 Count of SSIDs within Non-Participation Reason Code (SWDS Field 22.13) = 12-Eligible – No Education Plan (Other Reasons)
5 Count of SSIDs within Non-Participation Reason Code (SWDS Field 22.13) = 21-Not Eligible
6 Count of SSIDs within Non-Participation Reason Code (SWDS Field 22.13) = 22-Not Eligible – No Parental Consent Received – Part C to B
7 Count of SSIDs within Non-Participation Reason Code (SWDS Field 22.13) = 23-Max Age
8 Count of SSIDs within Non-Participation Reason Code (SWDS Field 22.13) = 24-Withdrawal
9 Count of SSIDs within Non-Participation Reason Code (SWDS Field 22.13) = 25-Returned to CA, No Longer Eligible
10 Count of SSIDs within Non-Participation Reason Code (SWDS Field 22.13) = 26-IFSP Team Determined No Part B Evaluation Needed
11 Count of SSIDs within Non-Participation Reason Code (SWDS Field 22.13) = 31-Left School and Not Expected to Return
12 Count of SSIDs within Special Education Status Code (SWDS Field 22.12) = 1-Eligible and Participating

Additional Resources

CALPADS File SpecificationsForm

Look for Special Education (SPED) tab for the fields indicated in the report logic.

CALPADS Data Guide

Provides additional information on Special Education adn Student Services.

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The code definitions are listed in this document.