Report 16.1: Students with Disabilities - Education Plan by Primary Disability (EOY 4)

(Updated as of 05/10/2021)

Description: Reports unduplicated counts of Students with Disabilities by Education Plan Type and Primary Disability Category for the entire school year. Report includes students enrolled and exited with N470 for purposes of evaluating for special education services.

Report Type: Snapshot/Certification (EOY 4)

Data As Of:

  • Fall 1 As of Census Day

  • EOY 4 July 1 - June 30 of reporting year


Basic Selection Criteria:

Students Included: Students with a qualifying enrollment who have an associated qualifying Special Education Record (SPED) at any time during the report period.

  • Qualifying Enrollment:

    • Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period, priority is given to Primary Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code (sorted on reference key), and CDS. (Note: This includes N470 SENR records)
    • Enrollment Status Code = Primary (10), Secondary (20), or short-term (30), and Non-ADA (50)
    • Default Grade Level = IN, TD, PS, KN-12
  • Qualifying Special Education (SPED) Record:

    • Most recent SPED record, overlapping qualifying enrollment for the same LEA, where:

      • Meeting Type is NOT = Triennial (40)
      • Education Plan Type = IEP (100), IFSP (150), ISP (200), Eligible-No Education Plan (Parent Declined) (700), Eligible-No Education Plan (Other Reasons) (800), and Not Eligible (900)
    • Most recent SPED record, overlapping qualifying enrollment (based on Initial Parent Consent Date), with Education Plan Type = Pending (300) and Initial Parent Consent is not Null.

    • Most recent is based on: SPED Exit Date descending (if populated), then Amendment Date descending (if populated), then Meeting Date descending, then Parent Consent Date.
  • Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment.

Note: In order for a student to appear in a particular SELPA count, they must have the SELPA code reported on the SPED record that overlaps the qualifying enrollment at the same reporting LEA as on the SPED record AND the SELPA code from the SPED record has a reporting relationship with the Reporting LEA.

Report Filters:

Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • LEA
  • Status
  • SELPA Code
  • Gender
  • Ethnicity/Race
  • Grade Level Code
  • Education Plan Type
  • English Language Acquisition Status
  • Socio-Economically Disadvantaged
  • Title 1 Part C Migrant
  • Homeless Program Eligible
  • Foster Youth
  • Student Age – Defaults to 0 – 22 years. Calculation: 6/30/ReportingYear minus Birth Date from the most recent SINF overlapping qualifying enrollment

Report Logic:


EOY 4 LEA Report 16.1


Column Rules
1 Reporting SELPA from SPED Field 14.15.
2 Use data element name from CALPADS Security Model.
3 SPED Field 14.24 – Education Plan Type Code.
4 Total unduplicated count of SSIDs at each aggregate level. If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once in this aggregate.
5 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 210
6 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 220
7. Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 230
8 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 240
9 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 250
10 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 260
11 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 270
12 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 280
13 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 281
14 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 290
15 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 300
16 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 310
17 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 320
18 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 330

User Roles for Access:


LEA Roles

EOY 4 Reports

Additional Resources

CALPADS File SpecificationsForm

Look for Special Education (SPED) tab for the fields indicated in the report logic.

CALPADS Data Guide

Provides additional information on Special Education adn Student Services.

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The code definitions are listed in this document.