Report 16.25: Students with Disabilities – Initial Part B Evaluation 60-day Timeline Student List
(Updated 05/05/2025)
Description: Reports details for students who are enrolled on the report date OR who have held initial Part B evaluations within academic year of the report period, and are either:
- Overdue, Exceeded 60-days
- Evaluation Held Late, Exceeded 60-days
- Pending Evaluation, 60-days Not Yet Exceeded
- Timely Evaluation within 60-days
Note: Monitoring Category = Overdue, Exceeded 60-Days that are Non-Compliant are used for CDE monitoring. Non-Compliant is defined by Meeting Delay Code = 90 or no Meeting Delay Code populated.
Report Type: ODS
Data As Of: User Defined
Security Role(s) Required: Fall 1, EOY 4
Basic selection criteria:
- Students and data included: Students with a qualifying enrollment as of the report date who have a MEET record or pending MEET record for an Initial Part B Evaluation within the last extended Academic Year (5/1/previousAY – 6/30/currentAY), based on the Initial Parental Consent Date OR students without a qualifying enrollment on the report date in any LEA but have a MEET record or pending MEET record for Initial Part B Evaluation within the last extended Academic Year (5/1/previousAY – 6/30/currentAY), based on the Initial Parental Consent Date
Qualifying Enrollment:
- Enrollment Status = Primary (10), Short-Term (30), Non-ADA (50)
- Grade Level = PS, TK - 12
- Most recent Open Enrollment on the Report As Of Date. Most recent = the last enrollment based on the last Student Enrollment End Date on or after the report period start date. Students whose most recent SENR record on Report As Of Date is E155/E156 exit are considered qualifying enrollment for monitoring report purposes
- In cases where more than one SENR record overlap the report date, priority is given to Primary Enrollments, Short-Term, and then Non-ADA Enrollments. In cases where more than one SENR record for a student exists with the same Exit Date exists, use the top record in descending order by Start Date, Grade Level, and CDS.
NOTE: Students may appear on report without a qualifying enrollment if the student has an Initial Part B Evaluation MEET record within the extended AY of the report date, based on the Initial Parental Consent Date
Qualifying Data:
-
If student has a qualifying enrollment:
- Pull all MEET records where Meeting Date is populated and Evaluation Type code = 10 (Initial Part B) AND Initial Parental Consent Date is between May 1 of the prior AY and June 30th of the AY in the Report As Of Date
- Pull only the MEET record where Pending As Of Date is populated and Evaluation Type code = 10 (Initial Part B) AND Initial Parental Consent Date is between May 1 of the prior AY and June 30th of the AY in the Report As Of Date and no subsequent Part B Initial (10) MEET record exists where Meeting Date is greater than Pending As Of Date and Parental Consent Date is the same as the Initial Parental Consent Date of the Pending record.
-
If student does NOT have qualifying enrollment:
- Pull only the MEET records where Meeting Date is populated and Evaluation Type code = 10 (Initial Part B) AND Initial Parental Consent Date is between May 1 of prior AY and June 30th of the AY in the Report As Of Date AND Reporting LEA in the MEET record is the same as the Requesting LEA
- Pull only the MEET record where Pending As Of Date is populated and Evaluation Type code = 10 (Initial Part B) AND Initial Parental Consent Date is between May 1 of prior AY and June 30th of the AY in the Report As Of Date AND Reporting LEA in MEET record is same as Requesting LEA AND no subsequent Part B Initial (10) MEET records (from any LEA) exists where Meeting Date is greater than Pending As Of Date and Parental Consent Date is the same as the Initial Parental Consent Date of the Pending record.
- Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record as of the Report As Of Date
Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected
- Academic Year
- As of Month – default is current month
- As of Day – default is current day
- LEA
- Gender
- Ethnicity/Race
- 60-Day Timeline Monitoring Category
- English Language Acquisition Status
- Student Age*
- Meeting Delay Code
- 60-Day Timeline Non-Compliant**
*Student Age Filter is calculated based on the student’s age as of the Report As Of Date – Report As Of Date minus Birth Date from SINF
**Calculation for Y, if Monitoring Category is:
- Overdue, Exceeded 60-Days AND Meeting Delay Code = 90 or null
- Evaluation Held Late, Exceeded 60-Days AND Meeting Delay Code = 90 or null
Report Logic
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Click image to expand
| Column | Rule |
|---|---|
| 1 | MEET Field 24.09 – Reporting SELPA: SELPA Code and Name is derived from the MEET record and may not match Reporting LEA |
| 2 | SELPA Name: Use data element name from CALPADS Security Model |
| 3 | MEET Field 24.04 – Reporting LEA |
| 4 | MEET LEA Name: Use data element name from CALPADS Security Model |
| 5 | SENR Field 1.04 – Reporting LEA: Only populated if student appears due to qualifying SENR Enrollment |
| 6 | SENR LEA Name: Use data element name from CALPADS Security Model; only if student appears due to SENR |
| 7 | SENR Field 1.05 – School of Attendance: Only populated if student appears due to SENR |
| 8 | SENR School Name: Use data element name from CALPADS Security Model; only if student appears due to SENR |
| 9 | MEET Field 24.06 – SSID |
| 10 | SINF Fields 2.13, 2.11, 2.12 – Legal Last, First, and Middle Name |
| 11 | SINF Field 2.19 – Student Gender Code |
| 12 | SINF Field 2.23 and 2.25–2.29 – Hispanic Ethnicity and Race Codes |
| 13 | SINF Field 2.18 – Student Birth Date |
| 14 | Student Age: Report As Of Date minus Birth Date |
| 15 | Monitoring Category: |
| Overdue, Exceeded 60-Days: SSID has Initial Part B (10) MEET record where Initial Parental Consent Date is between 5/1/PreviousAY – 6/30/ReportAY of report date AND Pending As Of Date is populated AND difference between report date and Initial Parental Consent is greater than 60 days AND as of the report date, No subsequent Initial Part B (10) MEET record exists where Meeting Date is after the Initial Parental Consent Date |
|
| Evaluation Held Late, Exceeded 60-Days: SSID has Initial Part B (10) MEET record where Initial Parental Consent Date is between 5/1/PreviousAY of report date – 6/30/ReportAY AND Meeting Date is populated AND difference between Meeting Date and Initial Parental Consent Date is greater than 60 days |
|
| Pending Evaluation, 60-Days Not Yet Exceeded: SSID has Initial Part B (10) MEET record where Initial Parental Consent Date is between 5/1/PreviousAY of report date and 6/30/ReportAY AND Pending As of Date is populated AND difference between report date and Initial Parental Consent Date is less than or equal to 60 days AND, as of the report date, No subsequent Initial Part B (10) MEET record exists where Meeting Date is greater than Initial Parental Consent Date |
|
| Timely Evaluation within 60-Days: SSID has Initial Part B (10) MEET record where Initial Parental Consent Date between 5/1/PreviousAY of report date and 6/30/ReportAY AND Meeting Date is populated AND difference between Meeting Date and Initial Parental Consent Date is less than or equal to 60 days |
|
| 16 | Yes/No Indicator of Non-Compliance: Yes if category is • Overdue Evaluation Held Late, Exceeded 60-Days AND Meeting Delay Code = 90 or is blank • Evaluation Held Late, Exceeded 60-Days AND Meeting Delay Code = 90 or is blank |
| 17 | Days Overdue. Calculation: If monitoring category is |
| Overdue, Exceeded 60 Days - then day difference between Initial Parental Consent and report date minus 60 days | |
| Evaluation Held Late, Exceeded 60 Days – then day difference between Initial Parental Consent and Meeting Date minus 60 days | |
| Pending Evaluation, 60-Days Not Yet Exceeded or Timely Evaluation within 60-Days – then blank | |
| 18 | Days Until Overdue. Calculation: If monitoring category is Pending Evaluation, 60-Days Not Yet Exceeded – then day difference between Initial Parental Consent Date and report date. All other monitoring categories will be blank. |
| 19 | MEET Field 24.10 – Special Education Referral Date |
| 20 | MEET Field 24.12 – Initial Evaluation Parental Consent Date |
| 21 | MEET Field 24.13 – Special Education Meeting Date |
| 22 | MEET Field 24.14 – Pending As Of Date |
| 23 | MEET Field 24.15 – Meeting Delay Code |
| 24 | MEET Field 24.16 – Evaluation Type Code |
| 25 | MEET Field 24.17 – Plan Review Indicator |
| 26 | MEET Field 24.18 – Evaluation Outcome Code |
| 27 | MEET Field 24.19 – Parental Involvement Facilitation Code |
| 28 | SENR Field 1.23 – Enrollment Status Code from most recent qualifying enrollment (blank if MEET only) |
| 29 | SENR Field 1.24 – Grade Level Code from most recent qualifying enrollment (blank if MEET only) |
| 30 | SENR Field 1.22 – Enrollment Start Date from most recent qualifying enrollment (blank if MEET only) |
| 31 | SENR Field 1.25 – Enrollment Exit Date from most recent qualifying enrollment (blank if MEET only) |
| 32 | SENR Field 1.26 – Student Exit Reason Code from most recent qualifying enrollment (blank if MEET only) |
| 33 | SENR Field 1.27 – Student School Completion Status from most recent qualifying enrollment (blank if MEET only) |