Report 16.14: Students with Disabilities Plan Student List by DSEA
(Updated 1/13/2025)
Description: Reports a list of students with disabilities and associated Education Plan Information for the District of Special Education Accountability (DSEA).
Report Type: Real Time
Security Roles: Fall 1 Reports
Data As Of: User Defined
Basic Selection Criteria
Students Included
Students with a qualifying enrollment who are Eligible and Participating (SWDS) on the report date and have a PLAN effective on the report date (As of Date) at the same Reporting LEA as the enrollment.
The District of Special Education Accountability (DSEA) must equal the requesting LEA.
NOTE: In contrast to the Certification 16.14 report version, students will only be included on the report if the requesting LEA is the District of Special Education Accountability".
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Qualifying Enrollment
- Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period, priority is given to Primary Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code, and CDS.
- E155 and E156 exits will be included if the most recent SENR is within the last two years.
- Enrollment Status Code: Primary (10), Short-term (30), Non-ADA (50)
- Default Grade Level: IN, PS, TK–12
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Qualifying Special Education Records
- Most recent PLAN record overlapping the report date (As of Date) (regardless of LEA) AND DSEA in PLAN record matches the requesting LEA
- Most recent SWDS record on Report As Of Date for the student has Status Code of Eligible and Participating where Status Effective Start Date is less than or equal to report date
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Student Information (SINF), Student Program (SPRG), Student English Language Acquisition (SELA), and Foster Youth data used for selecting student subgroups (e.g., Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment.
In order for a student to appear in a particular SELPA count, they must have the SELPA Code reported on the PLAN record that overlaps the qualifying enrollment and the SELPA Code from the PLAN record has a reporting relationship with the Reporting LEA.
Report Filters
Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected
- Academic Year
- As Of Month – default is current month
- As Of Day – default is current day
- DSEA
- Gender
- Ethnicity/Race
- Grade Level
- Primary Disability Category Code
- Education Plan Type
- Special Education Program Setting
- General Education Participation Percentage Range
- English Language Acquisition Status
- Socio-economically Disadvantaged
- Title I Part C Migrant
- Homeless Program Eligible
- Foster Youth
- Enrolled on recent Census Date
- Student Age – Defaults to 0–22 years
- Calculation: Report As of Date minus Birth Date from the most recent SINF overlapping qualifying enrollment
Report Logic
| Column | Rules |
|---|---|
| 1 | PLAN Field 23.04 – Reporting LEA |
| 2 | LEA Name: Use data element name from CALPAD Security Model. |
| 3 | PLAN Field 23.09 – Reporting SELPA: SELPA Code and Name are derived from the most recent PLAN record for the student and may not necessarily be a SELPA associated with the Reporting LEA rendering the report. |
| 4 | SELPA Name: Use data element name from CALPAD Security Model. |
| 5 | SENR Field 1.05 – School of Attendance |
| 6 | School Name: Use data element name from CALPAD Security Model. |
| 7 | SENR Field 1.08 – SSID |
| 8 | SENR Fields 1.10–1.12 – Student First, Middle, and Last Name |
| 9 | SENR Field 1.24 – Grade Level Code |
| 10 | PLAN Field 23.03 – Local Record ID |
| 11 | SINF Field 2.19 – Gender |
| 12 | Race/Ethnicity Roll-up Rules: 1. If Hispanic Ethnicity Indicator (SINF 2.24) = Y → Roll up to Hispanic. 2. If Ethnicity Missing Indicator (SINF 2.25) = Y → Roll up to Missing. 3. If Hispanic Ethnicity Indicator = N and Race Missing Indicator (SINF 2.31) = Y → Roll up to Missing. 4. If Hispanic Ethnicity Indicator = N and Race Missing Indicator = N, roll up as follows: • Single race = (100) → American Indian/Alaska Native • Any Asian subgroup (201–208, 299, 400) only → Asian • Any Pacific Islander subgroup (301–304, 399) only → Hawaiian/Pacific Islander • Single race = (600) → Black/African American • Single race = (700) → White • More than one of the above → Multiple |
| 13 | SINF Field 2.18 – Birth Date |
| 14 | PLAN Field 23.14 – Primary Residence Code |
| Column | Rules |
|---|---|
| 15 | SWDS Field 22.10 – Special Education Initial Entry Start Date |
| 16 | SWDS Field 22.11 – Special Education Status Effective Start Date, where SWDS 22.12 = 1 (Eligible and Participating) |
| 17 | PLAN Field 23.11 – Special Education Plan Type Code |
| 18 | PLAN Field 23.12 – Special Education Plan Effective Start Date |
| 19 | PLAN Field 23.13 – Reason for Plan Record Code |
| 20 | PLAN Field 23.15 – Disability 1 Code |
| 21 | PLAN Field 23.17 – Disability 2 Code |
| 22 | PLAN Field 23.16 – Degree of Support |
| 23 | PLAN Field 23.20 – Special Education Program Setting Code |
| 24 | PLAN Field 23.21 – Preschool Program Setting Service Location |
| 25 | PLAN Field 23.22 – Ten or More Weekly Hours in Setting Indicator |
| 26 | PLAN Field 23.23 – General Education Participation Percentage (00.00 format) |
| 27 | PLAN Field 23.33 – Special Transportation Indicator |
| 28 | PLAN Field 23.19 – Infant Regional Center Services Eligibility Indicator |
| 29 | PLAN Field 23.24 – Special Education Program Type Code |
| 30 | PLAN Field 23.34 – Part C to B Transition Conference Date |
| 31 | PLAN Field 23.35 – Part C to B Transition Plan in IFSP Indicator |
| Column | Rules |
|---|---|
| 32 | PLAN Field 23.25 – IEP Includes Postsecondary Goals Indicator |
| 33 | PLAN Field 23.26 – Postsecondary Goals Updated Annually Indicator |
| 34 | PLAN Field 23.27 – Postsecondary Goals Age Appropriate Transition Assessment Indicator |
| 35 | PLAN Field 23.30 – Transition Services Goals in IEP Indicator |
| 36 | PLAN Field 23.29 – Supportive Services Indicator |
| 37 | PLAN Field 23.28 – Transition Services in IEP Indicator |
| 38 | PLAN Field 23.32 – Agency Representative IEP Participation Code |
| 39 | PLAN Field 23.31 – Student IEP Participation Indicator |
| 40 | SENR Field 1.06 – School of Attendance NPS (from most recent qualifying enrollment) |
| 41 | SENR Field 1.23 – Enrollment Status Code |
| 42 | SENR Field 1.22 – Enrollment Start Date |
| 43 | SENR Field 1.25 – Enrollment Exit Date |
| 44 | SENR Field 1.26 – Student Exit Reason Code |
| 45 | SENR Field 1.27 – Student School Completion Status |