Dropouts – State View Data

The dropout count reported by an LEA is reconciled by CDE through continued cross-district analysis of student enrollments. The state level view of dropouts continues to evaluate an LEA’s dropout data after it has been certified. Therefore, the state level count reflects analysis of statewide data that continues to change until all LEAs have certified their data. The following types of analysis can result in adjusted LEA dropout counts at the state level.

The analysis looks for Re-enrolled Dropouts, Lost Transfer Dropouts, and No Show Dropouts

Dropouts - Re-Enrolled

Students reported as dropouts for a Dropout Reporting Cycle should not have a more recent "Primary" enrollment record before or on Census Day for the same LEA or another LEA. If a more recent Primary enrollment or Short-Term or Receiving Specialized Services Only Enrollment is found, an Exit Reason Anomaly has occurred in which the student is considered to be a "Re-enrolled Dropout".
For ERD anomalies, only dropouts greater than Grade Kindergarten are included as re-enrolled dropouts.

Note: Re-enrolled Dropouts are reported as Dropouts.

To be identified as a Re-Enrolled Dropout, a student must meet the following criteria:

1) Exited as a Dropout (For purposes of ERD processing Grade Level <> KN, TK, IN, PS, TD)
2) A subsequent Enrollment Start Date (with Enrollment Status Code = Primary or Short-Term or Receiving Specialized Services Only) is found that is > the Dropout's Enrollment Exit Date and <= the Census Day of the Reporting Year

Dropouts - Lost Transfer

A Lost Transfer Dropout is a student who was reported by an LEA as having transferred to another California public school or school district, but who could not be found subsequently enrolled in a California public school district on or before Census Day of the Reporting Year. If a Lost Transfer Dropout is found, the Dropout Count is increased for the LEA/school that recorded the transfer to reflect the fact that the student did not re-enroll. On reports that list types of Dropouts, a Lost Transfer Dropout is reported as an "Other Dropout". (See sections Dropouts-Count and Dropouts-LEA View Data).

To be identified as a Lost Transfer Dropout, a student must meet all of the following specific criteria:

  • Student School Exit Date = a date included in the Lost Transfer Reporting Cycle for the Reporting Year (See section Dropouts-Count)
  • Student Exit Reason Code = one of the following:
  • T160 (Transferred to another CA public school)
  • T165 (Transferred to another CA public school due to disciplinary reasons)
  • T167 (Referred by school and/or school district to withdraw from/leave school for non-disciplinary reasons)
  • E155 - YearEndEnrollmentExit
  • E150 - Mid-year update (E150 is not likely to be counted as a Dropout since a fatal CVR for Fall 1 will prevent leaving an E150 without a subsequent enrollment)
  • Enrollment Status Code = Primary
  • Grade = 7, 8, 9, 10, 11, 12 or US
  • No Student School Start Date (with Enrollment Status Code = Primary or Short-term or Receiving Specialized Services Only) is found that is > the Transfer’s Student School Exit Date and <= the Census day of the Reporting Year (i.e. during Enrollment Reporting Cycle. See section Dropouts-Count

Dropouts - No Show

No Show Dropouts are students who were expected to return to school after a summer break following the end of a school year and do not “show up” when school resumes the following school year, did not attend school that next school year, and did not enroll by Census Day of the following school year. They are counted for the school posting the No Show exit for the school year in which they failed to enroll. To be reported in the No Show Dropout category in CALPADS, a student must meet the following additional criteria:

  • Student School Exit Date = a date included in the No Show Reporting Cycle for the Reporting Year (See section Dropouts-Count)
  • Student Exit Reason Code = the following:
  • N420 (No Show Same School)(Retired 6/30/2014)

Or one of these exits starting Academic Year 2014-2015 - E155 (Year End Enrllment Exit) - E150 (Mid-Year Update) - T160 (Transferred to another CA public school - T165 (Transferred to another CA public school due to disciplinary reasons) - T167 (Referred by school and/or school district to withdraw from/leave school for non-disciplinary reasons) - No subsequent enrollment is found for the student where the enrollment start date is greater than the “no show” enrollment exit date and on or prior to the end of the Dropout Reporting Cycle for the reporting Year (excludes subsequent records where Student Exit Reason Code = N470)