GERR0005

LEA does not have ownership of student to make the Special Education Status (SWDS Record) update


Submission: SWDS
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A


ACTIVE DEFECTS:

None

ERROR DESCRIPTION:

The Reporting LEA does not own the SWDS Status record.

FIELDS VALIDATED:

  • SWDS Data
  • 22.04 - Reporting LEA
  • 22.06 - SSID
  • 22.11 - Special Education Status Effective Start Date
  • 22.12 - Special Education Status Code
  • SENR Data
  • 1.04 - Reporting LEA
  • 1.22 - Enrollment Start Date
  • 1.23 - Enrollment Status Code
  • 1.25 - Enrollment Exit Date

SUGGESTED RESOLUTION:

Understanding the Error:

A SWDS record has been submitted for a student who does not have a SENR record in the ODS that falls within the Enrollment Start/Exit Dates (excludes enrollment status 20) for the same Reporting LEA specified in the SWDS record and the Special Education Status Effective Start Date is not June, July, August. Note: "Falls within" means that Enrollment Start Date is less than or equal to Special Education Status Effective Start Date and Enrollment Exit Date is null of greater than or equal to Special Education Status Effective Start Date.

Things to check for in submission: Verify that the SWDS record has been submitted for the correct student and dates are correct to make the update.

Suggested Resolution:

1) Correct the SSID in the SWDS record. OR 2) Submit a SENR record for the student that falls within (see note above for rules on "falls within" the SWDS record.

NOTES:

N/A

UPDATE:

1/2024 - Updated Error Name

10/2023 - updated understanding the error.

ADDITIONAL INFORMATION:

None


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