GERR0005
LEA does not have ownership of student enrollment to make the update
Submission: SPRG
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A
ACTIVE DEFECTS:
None
ERROR DESCRIPTION:
As a Participating record , the Education Program Membership Start Date and Education Program Membership End Date must be within the Enrollment Start Date and Enrollment Exit date (inclusive) of a SENR record, at the School of Attendance
As an Eligible record, the SPRG record must overlap a SENR record at the at the School of Attendance. And if the Eligible record is being exited, it must be on or prior to the SENR Exit Date.
FIELDS VALIDATED:
- 3.05 - School of Attendance
- 3.14 - Education Program Membership Code
- 3.15 - Education Program Membership Start Date
- 3.16 - Education Program Membership End Date
SUGGESTED RESOLUTION:
Understanding the Error:
This validation error is triggered if one of the following conditions are met: 1) Eligibility records: a) The Program Membership Start Date is AFTER the School Exit Date of the student in CALPADS ODS, OR b) The Program Membership End Date is BEFORE the School Start Date of the student in ODS or AFTER the School Exit Date of the student in ODS.
2) Participating records: The Program Membership Start-End date is NOT in School Start-End Date range of the school's enrollment record in ODS and allows an open program participation record to be submitted after the student has been exited.
3) ODS does not have an enrollment record for the School of Attendance that is being submitted in the batch file or online submission.
Suggested Resolution:
1) Eligibility records: Eligibility programs can fall outside of the enrollment; however, Program End Dates need to overlap the student's enrollment date, so either: a) change the Program Membership Start Date to before the School Exit Date of the Student in ODS or b) change the Program Membership End Date to be after the School Start Date of the Student in ODS or before the School Exit Date of the student in ODS;
OR
2) Participating record: Change the Education Program Membership Date (Education Program Membership Start - End Date) in the submission to correspond to (or fall within) the student's enrollment period contained in the ODS and allows an open program participation record to be submitted after the student has been exited for your LEA.
NOTES:
n/a
UPDATE:
1/2024 - updated Error Description
7/2014: Modified Error Description
5/2014- Updated Error Name, Error Description, and Suggested Resolution
ADDITIONAL INFORMATION:
None
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