GERR0005

LEA does not have ownership of student enrollment to make the update



Submission: SINF
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A


ACTIVE DEFECTS:

ERROR DESCRIPTION:

The student’s SINF Effective Start - End date range does not align with the LEA's enrollment.

FIELDS VALIDATED:

  • 1.23 - Enrollment Start Date
  • 1.26 - Enrollment Exit Date
  • 2.04 - Effective Start Date
  • 2.05 - Effective End Date

SUGGESTED RESOLUTION:

Understanding the Error:

This is a data integrity error between what was submitted and what is already in CALPADS.
The Effective Start - Effective End date range does not overlap with the student's enrollment dates in CALPADS.

An LEA “owns” or is able to maintain student information from the date their student’s primary enrollment starts in the LEA until one day prior to the student’s start date of the primary enrollment at a subsequent LEA.

Things to check for in submission: Look at the Rejected record detail. Note the Effective Start and Effective End Dates and compare to the enrollment dates in CALPADS.

Suggested Resolution:

1) Change the effective date range (Effective Start Date / Effective End Date) of the Student Information to correspond to (or fall within) the student's CALPADS enrollment.

2) Compare the Enrollment History data contained in your Local SIS vs CALPADS and make appropriate corrections in CALPADS if discrepancies exist.

3) Short Term Enrollment owners cannot update the SINF unless the primary enrollment is closed.

For more information on ownership period refer to "CALPADS SSID and Enrollment Procedures" document http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

NOTES:

N/A

UPDATE:

May 2014 - Updated Error Name.

ADDITIONAL INFORMATION:

None



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