GERR0005

LEA does not have ownership of student to make the Special Education Services (SERV Record) update


Submission: SERV
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A


ACTIVE DEFECTS:

None

ERROR DESCRIPTION:

The Reporting LEA does not own the SERV record.

FIELDS VALIDATED:

  • SSRV Data
  • 25.04 - Reporting LEA
  • 25.07 - SSID
  • 25.16 - Plan Effective Start Date
  • SENR Data
  • 1.04 - Reporting LEA
  • 1.22 - Enrollment Start Date
  • 1.23 - Enrollment Status Code
  • 1.25 - Enrollment Exit Date

SUGGESTED RESOLUTION:

Understanding the Error:

A SERV record has been submitted for a student who does not have a SENR record in the ODS for the same Reporting LEA specified in the SERV record and the Plan effective start date is not June, July, or August. NOTE: SERV record must have a Plan Effective Start Date that falls within the SENR record for all enrollment statuses except for 20-Secondary. Note: "Falls within" means Enrollment Start Date is less than or equal SERV Plan Effective Start Date AND Enrollment Exit Date is blank or greater than or equal SERV Plan Effective Start Date.

Things to check for in submission: Verify that the SERV record has been submitted for the correct student and Plan Effective Start Date is correct to make the update.

Suggested Resolution:

1) Correct the SSID in the SERV record. OR 2) Submit a SENR record for the student that falls within (see note above for rules on "falls within") the SERV record.

NOTES:

N/A

UPDATE:

1/2024 - Updated Error Name

0/2023 - updated the suggested resolution.

ADDITIONAL INFORMATION:

None


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