SENR0319
Invalid use of AD Grade Level or submission of IN, TD, PS, or K-12 grade levels at an Adult Education Center
Submission: SENR
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A
ACTIVE DEFECTS:
None
ERROR DESCRIPTION:
If a Grade Level Code of AD (Adult) is submitted for a student, then the School of Attendance must be an Adult Education Center. If a Grade Level Code of IN, TD, PS, or K-12 is submitted for a student, then the School of attendance must be a Pre-K thru 12 school.
FIELDS VALIDATED:
- 1.05 - School of Attendance
- 1.31 - Grade Level Code
SUGGESTED RESOLUTION:
Understanding the Error:
The system is trying to ensure that the AD (Adult) grade level is ONLY submitted for Adult Education Schools and that all other grade levels (IN, TD, PS, K-12, UE, and US) are NOT submitted at Adult Education Schools.
Things to check in the submission: If you are reporting enrollment data for an Adult Education Center, then verify that all grade levels on the SENR for those students = AD. If you are reporting enrollment data for non-Adult Education Centers, then verify that none of the grade levels for those students = AD.
Suggested Resolution:
Modify all grade levels for students being reported at Adult Education Centers as AD. Modify grade levels for students attending non-Adult Education Centers to a grade level OTHER THAN AD. Resubmit the file.
NOTES:
07/28/18: Grade Level Codes Ungraded Secondary (US) and Ungraded Elementary (UE) is retired as of 6/30/18, but available for transactional purposes prior to AY 2018-2019.
UPDATE:
Updated 7/2018 (added note and remove UE, US in Error Name/Des. New 9/2017
ADDITIONAL INFORMATION:
None
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