SELA0520

Invalid EL or IFEP ELAS Code Change without Valid Correction Reason Code


Submission: SELA
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A


ACTIVE DEFECTS:

None

ERROR DESCRIPTION:

English Learner (EL) and Initial Fluent English Proficient (IFEP) English Language Acquisition Status (ELAS) Codes must be submitted with a valid Correction Reason Code

FIELDS VALIDATED:

  • 12.13 English Language Acquisition Status Code
  • 12.14 English Language Acquisition Status Start Date
  • SELA UI - Correction Reason Code

SUGGESTED RESOLUTION:

Understanding the Error:

Beginning July 1, 2020, English Language Acquisition Status Code = EL (English Learner) or IFEP (Initial Fluent English Proficient) may only be added/updated used with Correction Reason Code = 1 (Evidence of Non-English Primary Language), 2 (Rotating Score Validation Process Error), or 5 (Evidence for EL or IFEP) and English Language Acquisition Status Start is on or after 07/01/2020.

Also, both EL and IFEP ELAS statuses must not be included in any SELA batch file upload, since the expectation is that TOMS will automatically send these ELAS statuses to CALPADS.

Things to check in the submission: Verify that the English Language Acquisition Status Correction Reason Code is correct.

Suggested Resolution:

1) Modify the ELA Correction Reason Code of the SELA record being submitted; or 2) Delete the submitted ELAS record; or 3) If error triggered from batch file upload: ignore the error and wait for TOMS to update CALPADS with the status OR if manually reported through online maintenance, include the appropriate Correction Reason Code suggested above.

NOTES:

N/A

UPDATE:

6/2020 - Added

9/2020 - Updated Error Name and Suggested Resolution

ADDITIONAL INFORMATION:

None


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