IVR0034
Duplicate Record within File
Submission: PSTS
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A
ACTIVE DEFECTS:
None
ERROR DESCRIPTION:
Two or more records exist with the same operational key fields.
FIELDS VALIDATED:
- 17.04 - Reporting LEA
- 17.07 - Academic Year ID
- 17.08 - SSID
- 17.11 - Education Program Participation Type Code
- 17.12 - Postsecondary Status Code
SUGGESTED RESOLUTION:
Understanding the Error:
The Postsecondary Status file submitted contains two records that CALPADS interprets as the same record. Both records have the same Reporting LEA, Academic Year ID, SSID, Education Program Participation Type Code, and Postsecondary Status Code. These are the fields that CALPADS uses to uniquely identify a record in the ODS. Therefore, there can't be two records with the same unique identifiers.
Things to check for in submission: Verify that the fields listed in the Fields Validated column are correct in the submitted file.
Suggested Resolution:
1) Delete one of the duplicate records and resubmit the file
OR
2) If file produced from local SIS, contact vendor/technical resource to determine reason for duplicate record and to determine how to resolve the problem.
NOTES:
n/a
UPDATE:
n/a
ADDITIONAL INFORMATION:
None
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