GERR0005

LEA does not have ownership of student to make the Special Education Plan (PLAN record) update


Submission: PLAN
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A


ACTIVE DEFECTS:

None

ERROR DESCRIPTION:

The Reporting LEA does not own the PLAN record

FIELDS VALIDATED:

  • PLAN Data
  • 23.04 - Reporting LEA
  • 23.06 - SSID
  • 23.12 - Special Education Plan Effective Start Date
  • SENR Data
  • 1.04 - Reporting LEA
  • 1.22 - Enrollment Start Date
  • 1.23 - Enrollment Status Code
  • 1.25 - Enrollment Exit Date

SUGGESTED RESOLUTION:

Understanding the Error:

A PLAN record has been submitted for a student who does not have a SENR record in the ODS that falls within the Enrollment Start/Exit Dates (excludes enrollment status 20) for the same Reporting LEA specified in the PLAN record and the Plan Effective start date is not in June, July, or August. . Note: "Falls within" means that Enrollment Start Date is less than or equal to Special Education Plan Effective Start Date and Enrollment Exit Date is null of greater than or equal to Special Education Plan Effective Start Date.

Things to check for in submission: Verify that the PLAN record has been submitted for the correct student and dates are correct to make the update.

Suggested Resolution:

1) Correct the SSID in the PLAN record. OR 2) Submit a SENR record for the student that falls within (see note above for rules on "falls within" the PLAN record.

NOTES:

N/A

UPDATE:

1/2024 - Updated Error Name

10/2023 - updated suggested resolution

ADDITIONAL INFORMATION:

None


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