SWDS0370F1 Error

Invalid Student Age for Special Education Non-Participation Reason code Max Age


Submission: Fall1
Status: Active
Severity: Fatal
Error Type: CDD


ACTIVE DEFECTS:

None

ERROR DESCRIPTION:

If Special Education Non-Participation Reason equals MaxAge, then Student Age must be greater or equal to 21 years.

FIELDS VALIDATED:

  • SINF
  • 02.18 - Student Birth Date
  • SWDS
  • 22.11 - Special Education Status Effective Start Date
  • 22.31 - Special Education Non-Participation Reason

SUGGESTED RESOLUTION:

Understanding the Error:

Students must be 21 years or older if Special Education Non-Participation Reason is 23 (MaxAge). First confirm that the student was evaluated and in not participating in special education. Fall 1: also confirms that Special Education Status Effective Date is between No Show From Date and Report Through Date before checking for other criteria.

Verify the students age* is correct in the CALPADS ODS by comparing the SIS student demographics birth date to CALPADS. If the birth date is incorrect, correct the student demographics record. If the birthdate is correct and the student is not at least 21 years old change the Special Education Non-Participation Reason.

*To determine age: Special Education Status Effective Date (SPED Field 14.46) minus Student Birth Date (SINF Field 2.18) from most recent SINF (based on Effective Start [Field 2.04] and Effective End Dates [Field 2.05])

NOTES:

N/A

UPDATE:

N/A

ADDITIONAL INFORMATION:

None


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