SWDS0370E4 Error

Invalid Student Age for Special Education Non-Participation Reason code Max Age


Submission: EOY4
Status: Active
Severity: Fatal
Error Type: CDD


ACTIVE DEFECTS:

None

ERROR DESCRIPTION:

If Special Education Non-Participation Reason equals MaxAge, then Student Age must be greater or equal to 21 years.

FIELDS VALIDATED:

  • SINF Data
  • 2.18 Student Birth Date
  • SWDS Data
  • 22.11 Special Education Status Effective Start Date
  • 22.13 Non-Participation Reason Code

SUGGESTED RESOLUTION:

Understanding the Error:

A student must be 21 years or older to have a Special Education Non-Participation Reason = 23 (Maximum Age).
Suggestion Resolution: 1) Verify that the student is no longer eligible and participating in the SPED program.
2) Verify the students age* is correct in the CALPADS ODS by comparing the SIS student demographics birth date to CALPADS. If the birth date is incorrect, correct the student demographics record. 3) If the birthdate is correct and the student is not at least 21 years old change update the Special Education Non-Participation Reason code.

*To determine age: (SWDS Field 22.11) Special Education Status Effective Start Date minus Student Birth Date (SINF Field 2.18) from most recent SINF (based on Effective Start [Field 2.04] and Effective End Dates [Field 2.05])

NOTES:

N/A

UPDATE:

3/2024 - Added

ADDITIONAL INFORMATION:

None


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