Report 16.12: SELPA Students with Disabilities - Education Plan by Primary Disability (Fall 1)

(Updated 9/12/2024)

Description: : Reports unduplicated counts of Students with Disabilities by Education Plan Type and Primary Disability Category by LEA for the SELPA. (Education plan types = 100(IEP), 150(IFSP), 200(ISP))

Report Type: Snapshot / Certification (Fall 1)

Security Roles: SELPA Reports

Data As Of: - Snapshot version Fall 1: Census Day

Basic selection criteria:

  • Students Included: Students with a qualifying enrollment who are Eligible and Participating in the SPED program on the Report date (Census Date) and have an Education Plan effective on the Report Date (Census Date) at the same Reporting LEA as the enrollment.

  • Note: The LEA totals are only including aggregates from the students that belong to the SELPA. Since an LEA may have multiple possible revisions, the report will ONLY select that LEA’s highest revision.

  • Qualifying Enrollment:

  • Most Recent Open Enrollment at any time during the Report Period (See CALPADS Glossary: Enrollment, Open; Report Period). Most Recent = The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period within an LEA, priority is given to Primary Enrollments, Short Term, then Non-ADA Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code, and CDS.

  • Enrollment Status Code = Primary (10), or Short-term (30), 50 (Non-ADA)

  • Default Grade Level = IN, PS, TK-12

  • Qualifying Special Education (SPED) Record:

  • Most recent PLAN record overlapping the report date (Census Date) where Plan Effective Start Date is less than or equal to the report date

    • NOTE: PLAN information will be used in report only if the Reporting LEA from selected record matches the reporting LEA as the qualifying enrollment
  • Most recent SWDS record on Census Date for student has Status of Eligible and Participating (regardless of LEA) where Status Effective Start Date is less than or equal to the report date

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • LEA
  • Status
  • SELPA
  • Gender
  • Ethnicity/Race
  • Grade Level
  • Education Plan Type – Education Plans 100, 150, 200
  • English Language Acquisition Status
  • Socio-economically Disadvantaged
  • Title I Part C Migrant
  • Homeless Program Eligible
  • Foster Youth
  • Student Age – Defaults to 0 – 22 years. Calculation: Census Date minus Birth Date from the most recent SINF overlapping qualifying enrollment.

Report Logic:


SELPA Report 16.12 Screenshot

Click image to expand


Column Rules
1 Reporting LEA
2 LEA Name – use data element name from CALPADS Security Model
3 Revision ID - Unique ID Created by system to differentiate each revision.
4 Revision Date - Date/Time snapshot was refreshed.
5 SPED Field 14.24 – Education Plan Type Code
6 Total unduplicated count of SSIDs at each aggregate level. If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once in this aggregate.
7 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 210
8 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 220
9 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 230
10 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 240
11 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 250
12 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 260
13 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 270
14 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 280
15 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 281
16 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 290
17 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 300
18 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 310
19 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 320
20 Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 330

Additional Resources

CALPADS Code Sets

List of frequently asked Special Education-related questions for CALPADS.

CALPADS File SpecificationsForm

Look for Special Education (SPED) tab for the fields indicated in the report logic.

CALPADS Data Guide

Provides additional information on Special Education and Student Services.

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The code definitions are listed in this document.