Report 16.14: SELPA Students with Disabilities Plan Student List (EOY )

Updated as of 05/01/2026

Description: Reports a list of students in the selected SELPA with disabilities and associated Education Plan Information

Report Type: Snapshot / Certification (EOY)

Security Roles: SELPA Reports Role

Data As Of:

  • •Snapshot version EOY: July 1 – June 30 of reporting year

Basic selection criteria:

  • Students Included: Students with a qualifying enrollment who are Eligible and Participating (SWDS) in the Special Education program during the report period and have an Education Plan (PLAN) effective during the report period at the same LEA as the enrollment.

  • Qualifying Enrollment:

    • Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period within an LEA, priority is given to the SENR overlapping SWDS Eligible and Participating record and then priority is given to most recent SENR record. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code, and CDS.

    • Enrollment Status Code = Primary (10), Short-term (30), and Non-ADA (50)

    • Default Grade Level = IN, PS, TK-12

  • Qualifying Special Education Records:

    • PLAN record effective during the qualifying enrollment for the same Reporting LEA where Plan Effective Start Date is less than or effective during the report period

    • SWDS record effective during the qualifying enrollment (regardless of LEA) where Status = Eligible and Participating and Status Effective Start Date is less than or effective during the report period

  • Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • SELPA
  • LEA
  • Status
  • Gender
  • Ethnicity/Race
  • Grade Level
  • Primary Disability Category Code
  • Education Plan Type – Education Plans 100, 150, 200
  • Special Education Program Setting
  • General Education Participation Percentage
  • English Language Acquisition Status
  • Socio-economically Disadvantaged
  • Title I Part C Migrant
  • Homeless Program Eligible
  • Foster Youth
  • Student Age – Defaults to 0 – 22 years. Calculation: 6/30/academic year minus Birth Date from the most recent SINF overlapping qualifying enrollment

Report Logic


EOY SELPA Report 16.14 Column 1 to 16 Screenshot

Click image to expand


# Column Description
1 Reporting LEA PLAN Field 23.04.
2 LEA Name Use data element name from CALPADS Security Model.
3 Revision ID Unique system-generated identifier for each revision.
4 Revision Date Date/time stamp when snapshot was refreshed.
5 School of Attendance SENR Field 1.05.
6 School Name Use data element name from CALPADS Security Model.
7 District of Special Education Accountability PLAN Field 23.10.
8 DSEA Name Use data element name from CALPADS Security Model.
9 SSID SENR Field 1.08.
10 Student Name SENR Fields 1.10–1.12 (First, Middle, Last).
11 Grade Level SENR Field 1.24.
12 Local Record ID PLAN Field 23.03.
13 Gender SINF Field 2.19.
14 Ethnicity/Race Determined using SINF Fields 2.24–2.31:

• 2.24 = Y → Hispanic
• 2.25 = Y → Missing
• 2.24 = N & 2.31 = Y → Missing
• 2.24 = N & 2.31 = N → roll up:
  – 100 → American Indian or Alaska Native
  – 201–299, 400 → Asian
  – 301–399 → Hawaiian/Pacific Islander
  – 600 → Black or African American
  – 700 → White
  – Multiple categories → Multiple
15 Birth Date SINF Field 2.18.
16 Primary Residence Code PLAN Field 23.14.
17 Special Education Initial Entry Start Date SWDS Field 22.10.
18 Special Education Status Start Date SWDS Field 22.11 (where Status Code = 1).
19 Plan Type Code PLAN Field 23.11.
20 Plan Effective Start Date PLAN Field 23.12.
21 Plan Reason Code PLAN Field 23.13.
22 Disability 1 Code PLAN Field 23.15.
23 Disability 2 Code PLAN Field 23.17.
24 Degree of Support PLAN Field 23.16.
25 Program Setting Code PLAN Field 23.20.
26 Preschool Service Location PLAN Field 23.21.
27 ≥10 Hours Indicator PLAN Field 23.22.
28 Gen Ed Participation % PLAN Field 23.23 (00.00 format).
29 Special Transportation Indicator PLAN Field 23.33.
30 Infant RC Eligibility Indicator PLAN Field 23.19.
31 Program Type Code PLAN Field 23.24.
32 Transition Conference Date PLAN Field 23.34.
33 Transition Plan Indicator PLAN Field 23.35.
34 IEP Postsecondary Goals Indicator PLAN Field 23.25.
35 Postsecondary Goals Updated Indicator PLAN Field 23.26.
36 Transition Assessment Indicator PLAN Field 23.27.
37 Transition Goals in IEP PLAN Field 23.30.
38 Supportive Services Indicator PLAN Field 23.29.
39 Transition Services Indicator PLAN Field 23.28.
40 Agency Rep Participation Code PLAN Field 23.32.
41 Student IEP Participation Indicator PLAN Field 23.31.
42 School of Attendance (NPS) SENR Field 1.06.
43 Enrollment Status Code SENR Field 1.23.
44 Enrollment Start Date SENR Field 1.22.
45 Enrollment Exit Date SENR Field 1.25.
46 Student Exit Reason Code SENR Field 1.26.
47 School Completion Status SENR Field 1.27.