Report 16.5 Students with Disabilities - Student Services (Fall 1 - LEA)

(Updated as of 10/6/2021)

Description: Reports the counts of students with disabilities by services received and primary disability category

Report Type: Snapshot / Certification (Fall 1)

Security Roles: LEA - Level Fall 1 Reports Role

Data As Of: - Snapshot version Fall 1: Census Day

Basic selection criteria:

  • Students Included: Students with a qualifying enrollment who have an associated qualifying Special Education Record (SPED) and who are receiving services at any time during the report period.

    • Qualifying Enrollment:

      • Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period, priority is given to Primary Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code (sorted on reference key), and CDS.
      • Enrollment Status Code = Primary (10), Secondary (20), or short-term (30), and Non-ADA (50)
      • Default Grade Level = IN, TD, PS, KN-12
    • Qualifying Special Education Data:

      • SSRV records associated (i.e. same Reporting LEA, SSID, Special Education Meeting or Amendment Identifier) with Most recent Special Education Program Record (Record Type = SPED) where Meeting Type <> ‘40’ (Eligibility Evaluation Meeting) (based Special Education Meeting Date or Amendment Date (if populated)) overlapping the qualifying enrollment for the same reporting LEA
      • If a student has two active plans (i.e., a 150 and 100 or 100 and 200) only display information from most recent plan. If the student is not yet 3 and has 150 and 100 plan, then display the 150 plan information rather than 100 plan information.
      • Students with Disabilities (See CALPADS Glossary: Students with Disabilities) during the Report Period (which defaults to the Fall 1 Report Period) (See CALPADS Glossary: Report Period)
    • Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment

Note: In order for a student to appear in a particular SELPA count, they must have the SELPA code reported on the SSRV record that overlaps the qualifying enrollment at the same reporting LEA as on the SENR record AND the SELPA code from the SSRV record has a reporting relationship with the Reporting LEA.

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • LEA
  • Status
  • SELPA
  • Gender
  • Ethnicity/Race
  • Service Category – Defaults to Service Categories: 200s – 900s.
  • Grade Level Code
  • Education Plan Type – Defaults to 100, 150 and 200
  • English Language Acquisition Status
  • Socio-Economically Disadvantaged
  • Title 1 Part C Migrant
  • Homeless
  • Foster Youth
  • Student Age – Defaults to 0 – 22 (All)
  • User Comment

Report Logic

Report Mapping for Report 16.5 Students with Disabilities - Student Services (Fall 1 - LEA) column 1-9

Column Rules
1 Reporting SELPA from SPED Field 14.15
2 SELPA Name: Use data element name from CALPADS Security Model
3 SSRV Field 15.13 Special Education Service Code – calculated: All services are categorized under the following categories based on the hundreds code in the code set. For example, 210 is rolled under the 200 category.
Service Categories:
- 200s – Infant Services
- 300s – Instructional Services
- 400s – Occupational and Physical Services
- 500s – Social, Behavioral and Psychological Services
- 600s – Low Incident Services
- 700s – Visual and Hearing Services
- 800s – Transition Services
- 900s - Other services
4 SSRV Field 15.13 Special Education Service Code
5 Total unduplicated count of SSIDs at each aggregate level – If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once.
- SELPA Total – If the student is receiving more than one service at the SELPA, count the student only once.
- LEA Total – If the student is receiving more than one service across SELPAs, count the student only once. For example, if the student received two services in SELPA 1 and one service in SELPA 2, the student is only counted once in the LEA Total.
6 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Intellectual disability (210)
7 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Hard of hearing (220)
8 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Deafness (DEAF)/Hearing impairment (HI) (230)
9 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Speech or language impairment (SLI) (240)

Report Mapping for Report 16.5 Students with Disabilities - Student Services (Fall 1 - LEA) column 10-19

Column Rules
10 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Visual impairment (VSI) (250)
11 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Emotional disturbance (ED) (260)
12 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Orthopedic impairment (OI) (270)
13 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Other health impairment (OHI) (280)
14 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Established medical disability (EMD) (281)
15 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Specific learning disability (SLD) (290)
16 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Deaf-blindness (DB) (300)
17 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Multiple disabilities (MD) (310)
18 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Autism (AUT) (320)
19 SPED Field 14.28 Disability Code 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Traumatic brain injury (TBI) (330)

User Roles for Access:

LEA version

Fall 1 Reports

Additional Resources

CALPADS File SpecificationsForm

Look for Special Education (SPED) tab for the fields indicated in the report logic.

CALPADS Special Education FAQ

List of frequently asked questions related to CALPADS Special Education reporting.

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The program code definitions are listed in this document.