Report 16.1: Students with Disabilities - Education Plan by Primary Disability (Fall 1 - LEA)

(Updated as of 10/6/2021)

Description: Reports unduplicated counts of Students with Disabilities by Education Plan Type and Primary Disability Category. For Fall 1 purposes, report includes students with disabilities who are receiving services (includes education plan types = 100(IEP), 150 (IFSP), 200 (ISP))

Report Type: Snapshot / Certification (Fall 1)

Security Roles: LEA - Level Fall 1 Reports Role

Data As Of:

  • Snapshot version Fall 1: Census Day

Basic selection criteria:

  • Students Included: Students with a qualifying enrollment who have an associated qualifying Special Education Record (SPED) at any time during the report period.

    • Qualifying Enrollment:

    • Most recent Open Enrollment at any time during the Report Period. The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period, priority is given to Primary Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code (sorted on reference key), and CDS.

    • Enrollment Status Code = Primary (10), Secondary (20), or short-term (30), and Non-ADA (50)
    • Default Grade Level = IN, TD, PS, KN-12

    • Qualifying Special Education (SPED) Record:

    • Most recent Special Education Program Record (Record Type = SPED) (based Special Education Meeting Date or Amendment Date (if populated)) overlapping the qualifying enrollment for the same reporting LEA

    • If a student has two active plans (i.e., a 150 and 100 or 100 and 200) only display information from most recent plan. If the student is not yet 3 and has 150 and 100 plan, then display the 150 plan information rather than 100 plan information.
    • Special Education Program Eligible (See CALPADS glossary: Special Education Program Eligible) during the Report Period (which defaults to the Fall 1 Report Period) (See CALPADS Glossary: Report Period)
    • Note: SPED records where Meeting Type Code = 40 (Eligibility Evaluation Meeting) are not brought into CALPADS reporting.
    • Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment.

Note: In order for a student to appear in a particular SELPA count, they must have the SELPA code reported on the SPED record that overlaps the qualifying enrollment at the same reporting LEA as on the SPED record AND the SELPA code from the SPED record has a reporting relationship with the Reporting LEA.

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • LEA
  • Status
  • SELPA Code
  • Gender
  • Ethnicity/Race
  • Grade Level Code
  • Education Plan Type
  • English Language Acquisition Status
  • Socio-Economically Disadvantaged
  • Title 1 Part C Migrant
  • Homeless
  • Foster Youth
  • Student Age – Defaults to 0 – 22 (All)
  • User Comment

Report Logic:


Fall 1 Report


Column Rules
1 Reporting SELPA from SPED Field 14.15.
2 Use data element name from CALPADS Security Model.
3 SPED Field 14.24 – Education Plan Type Code.
4 Total unduplicated count of SSIDs at each aggregate level. If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once in this aggregate.
5 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 210
6 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 220
7 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 230
8 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 240
9 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 250
10 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 260
11 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 270
12 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 280
13 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 281
14 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 290
15 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 300
16 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 310
17 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 320
18 Unduplicated count of SSIDs within SPED Field 14.28 Disability Code 1 = 330

Additional Resources

CALPADS File SpecificationsForm

Look for Special Education (SPED) tab for the fields indicated in the report logic.

CALPADS Special Education FAQ

List of frequently asked questions related to CALPADS Special Education reporting.

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The program code definitions are listed in this document.