Report 16.12: Students with Disabilities - Education Plan by Primary Disability (EOY 4)

(Updated 04/15/2024)

Description: Reports unduplicated counts of Students with Disabilities by LEA and School who are receiving services by Education Plan Type and Primary Disability Category. (Education plan types = 100(IEP), 150(IFSP), 200(ISP))

Report Type: Snapshot / Certification (Fall 1)

Security Roles: EOY 4 Reports Role

Data As Of:

  • Snapshot EOY 4: July 1 – June 30 of reporting year

Basic selection criteria:

  • Students Included: Students with a qualifying enrollment who are Eligible and Participating in the Special Education program during the report period (7/1 – 6/30) and have an Education Plan effective during the report period at the same LEA as the enrollment.

  • Qualifying Enrollment:

    • Open Enrollment at any time during the Report Period: 7/1 – 6/30 (See CALPADS Glossary: Open Enrollment; Report Period). In cases where more than one SENR record overlap the reports period within an LEA, priority is given to the SENR record overlapping the SWDS eligible and participating record and then priority is given to the most recent SENR record. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code, and CDS.

    • Enrollment Status Code = Primary (10), or Short-term (30), 50 (Non-ADA)

    • Default Grade Level = IN, PS, TK-12

  • Qualifying Special Education Records:

    • PLAN record effective during the qualifying enrollment for the same Reporting LEA where Plan Effective Start Date is effective during the Report Period

    • NOTE: PLAN information will be used in report only if the Reporting LEA from selected record matches the reporting LEA as the qualifying enrollment

    • SWDS record effective during the qualifying enrollment (regardless of LEA) where Status = Eligible and Participating and Status Effective Start Date is effective during the Report Period

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • LEA
  • Status
  • SELPA
  • Gender
  • Ethnicity/Race
  • Grade Level
  • Education Plan Type – Education Plans 100, 150, 200
  • English Language Acquisition Status
  • Socio-economically Disadvantaged
  • Title I Part C Migrant
  • Homeless Program Eligible
  • Foster Youth
  • Student Age – Defaults to 0 – 22 years. Calculation: 6/30 minus Birth Date from the most recent SINF overlapping qualifying enrollment.

Report Logic:


Report 16.12 (EOY 4) Screenshot

Click image to expand


Column Rules
1.     Reporting SELPA from PLAN Field 23.09
2.     Use data element name from CALPADS Security Model
3.     PLAN Field 23.11 – Special Education Plan Type Code
4.     Total unduplicated count of SSIDs at each aggregate level. If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once in this aggregate.
5.     Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 210
6.     Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 220
7.     Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 230
8.     Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 240
9.     Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 250
10.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 260
11.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 270
12.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 280
13.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 281
14.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 290
15.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 300
16.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 310
17.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 320
18.  Unduplicated count of SSIDs within PLAN Field 23.15 Disability Code 1 = 330