Report 8.1 Student Profile List (EOY3)
(Updated 04/15/2024)
Description: Reports a list of individual student data that supports aggregate views in other reports
Report Type: Snapshot (EOY 3)
Security Roles: EOY 3 Reports
Data As Of: - Snapshot version, any time in the reported academic year (7/1 – 6/30)
Basic Selection criteria:
- Open or closed enrollment record within the LEA at any time during the Report Period (7/1/2023 – 6/30/2024)
- Enrollment Status = 10, 20, or 30
- Grade level = TK, KN-12
Note: If a student has more than one enrollment in the LEA, both enrollments will appear in the report
Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected
- Academic Year
- LEA
- Status
- School Type
- School
- Grade
- Gender
- Ethnicity/Race
- Enrollment Status
- Gifted and Talented Education
- Socio-economically Disadvantaged
- English Language Acquisition Status
- Title I Part C Migrant
- Title III Eligible Immigrant
- Students with Disabilities
- Exit Reason
- Completion Status
- Homeless Program Eligible
- Cumulative Enrollment Type
- Student School Transfer Code
- District of Geographic Residence
Report Logic
| Column | Rules |
|---|---|
| 1 | School code is derived from user ID permission and Expected Schools table |
| 2 | School Name is determined by #1 and the Expected Schools Table |
| 3 | SSID Field 1.08 - Unique identifier for the student assigned by the first California district of enrollment. This number follows the student throughout their enrollment within the California educational system |
| 4 | SINF Field 2.11 and 2.13 - The Student Legal first and last name of the student identified from birth verification document or through legal adoption, or name change) |
| 5 | SENR Field 1.09 - Identifier assigned to the student by a local educational agency. |
| 6 | SINF Field 2.19 - A coded value representing the person's gender |
| 7 | Ethnicity/Race - identified using SINF fields 2.23 (Student Hispanic Ethnicity Indicator), SINF 2.24 (Student Ethnicity Missing Indicator), SINF 2.25-2.29 (Student Race 1-5 Code), and SINF 2.30 (Student Race Missing Indicator) and the following rules: |
| 1) If the Student Hispanic Ethnicity Indicator (Field 2.23) = Y, always roll up to Hispanic, even if one or more races are selected or the Student Race Missing Indicator (Field 2.30) = Y | |
| 2) If Student Hispanic Ethnicity Missing Indicator (Field 2.23) = N or null and the Student Ethnicity Missing Indicator (Field 2.24) = Y or null and Student Race 1 - 5 Codes (Fields 2.25 - 2.29) is indicated, then roll up per rules outlined in 5 below. | |
| 3) If the Student Hispanic Ethnicity Indicator (Field 2.23) = N and the Student Race Missing Indicator (Field 2.30) = Y, then roll up to "Missing". | |
| 4) If the Student Hispanic Ethnicity Indicator (Field 2.23) = N or null, and the Student Race Missing Indicator (Field 2.30) = Y, then roll up to "Missing." | |
| 5) If the Student Hispanic Ethnicity Indicator (Field 2.23) = N or null, and the Student Race Missing Indicator (Field 2.30) = N or null, and Student Race 1-5 Codes (Field 2.25 - 2.29) is indicated, then roll up as follows: | |
| • If a single race = American Indian or Alaska Native (100), roll up to American Indian or Alaska Native | |
| • If there is one or more of any of the Asian subgroups: ((201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) Other Asian, and no other race category (100, 301, 302, 303, 304, 399, 400, 600, 700, 302, 303, 304, 399, 400, 600, 700) then roll up to Asian | |
| • If a single race = Filipino (400) roll up to Filipino(400) | |
| • If race includes Filipino (400) AND one or more of any of the Asian subgroups, [(201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) Other Asian) and no other race category roll up to Filipino(400) | |
| • If there is one or more of any of the Native Hawaiian/Pacific Islander subgroups ((301) Hawaiian, (302) Guamanian, (303) Samoan, (304) Tahitian, (399) Other Pacific Islander) and no other race category (100, 201, 202, 203, 204, 205, 206, 207, 208, 299, 400, 600, 700) then roll up to Hawaiian/Pacific Islander. | |
| • If a single race = (600) Black or African American, roll up to Black or African American | |
| • If a single race = (700) White, roll up to White | |
| • If more than one of the following races: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian/Pacific Islander, White, roll up to "Multiple" | |
| 8 | SENR Field 1.24 – Grade Level Code |
| 9 | SINF Field 2.18 – Student Birth Date |
| 10 | SINF Field 2.17 – Student Alias Last Name, SINF Field 2.15 Student Alias First Name, SINF Field 2.16 Student Alias Middle Name |
| 11 | SINF Field 2.44 – Student Preferred Last Name, SINF Field 2.43 Student Preferred First Name |
| 12 | SENR Field 1.22 – Enrollment Start Date |
| 13 | SENR Field 1.23 – Enrollment Status Code |
| Column | Rules |
|---|---|
| 14 | SENR Field 1.25 – Enrollment Exit Date |
| 15 | SENR Field 1.26 – Student Exit Reason Code |
| 16 | SENR Field 1.27 – Student School Completion Status |
| 17 | SENR Field 1.30 – Student School Transfer Code |
| 18 | SENR Field 1.31 – District of Geographic Residence Code |
| 19 | SELA Field 12.15 – Primary Language Code |
| 20 | SELA Field 12.13 – English Language Acquisition Status Code |
| 21 | SELA Field 12.14 – English Language Acquisition Status Start Date |
| 22 | SINF Field 2.22 – Student Birth Country Code |
| 23 | SINF Field 2.21 – Student Birth State Province Code |
| 24 | SINF Field 2.20 – Student Birth City |
| 25 | SINF Field 2.36 – Student Initial US School Enrollment Date K – 12 |
| 26 | SINF Field 2.37 – Enrolled in US School Less Than Three Cumulative Years Indicator |
| 27 | SENR Field 1.25 - Grade Level Code equal to KN - 12, and SINF Field 2.18 - Student Birth Date equal to (determines age to be 3-21) and SINF Field 2.22 – Student Birth Country not equal to US (United States) or PR (Puerto Rico) and SINF Field 2.46 - Enrolled in US School less than 3 Cumulative Years equal to Y |
| Column | Rules |
|---|---|
| 28 | SENR Field 1.29 – Student Met all UC/CSU Requirements Indicator |
| 29 | SPRG Field 3.13 - Ed Program Code = 127 (Gifted and Talented) |
| 30 | SPRG Field 3.13 - Ed Program Code = 135 (Migrant) |
| 31 | SPRG Field 3.13 - Ed Program Code = 191 (Homeless) |
| 32 | PLAN Field 23.11 - Ed Plan Type equal to 100 (IEP), 150 (IFSP) or 200 (ISP) – overlapping qualifying enrollment |
| 33 | SELA Field 12.13 - English Learner + Reclassified Fluent English Proficient - English Language Acquisition Status Code equal to EL (English Learner) or RFEP (Reclassified Fluent English Proficient) status effective during the report period (using effective date) regardless of Reporting LEA |
| 34 | A yes or no indication of whether the student meets socio-economically disadvantage criteria |
| SINF Field 2.50 – Parent Guardian Highest Grade Level Code equal to 14 - OR | |
| SPRG Field 3.13 - Ed Program Code equal to 181 (Free NSLP) or 182 (Reduced NSLP) and SPRG 3.15 – Ed Program Membership Start Date equal to or greater than 7/1/of reporting year and SPRG 3.16 – Ed Program Membership End date blank or equal to or greater than Fall 1 Census Day – OR | |
| SPRG Field 3.13 - Ed Program Code = 135 (Migrant) or 191 (Homeless) and SPRG 3.15 – Ed Program Membership Start Date equal to or greater than Fall 1 Census Day and SPRG 3.16 – Ed Program Membership End date blank or equal to or greater than Fall 1 Census Day – OR | |
| Foster Youth Indicator equal to Y AND Episode Start date less than or equal to Fall 1 Census Day and Episode End Date is blank or greater than or equal to Fall 1 Census Day – OR | |
| Direct Certification Indicator equal to Y AND Direct Certification Date less than or equal to November results – OR | |
| Student enrolled at a Juvenile Court School on Fall 1 Census | |
| 35 | Disability Category - Most Recent PLAN record during the report period that overlaps the Most Recent SWDS record where Status = 1 (Eligible and Participating) |
| 36 | A yes or no indication of whether the student exit meets dropout criteria |
| SENR 1.26 – Enrollment Exit Date within Graduate/Dropout reporting window and no subsequent enrollment between 8/16 and Census day of Current Reporting Year and SENR 1.27 – Student Exit Reason Code = E140, E300, E400, T270 or T380 - OR | |
| SENR 1.27 – Student Exit Reason Code = E230 and SENR 1.28 – Student School Completion Status = 104 or 360 | |
| 37 | SPRG 3.13 – Program Code equal 192 – Armed Forces Family Member |
| 38 | Yes/No Indicator using Parent/Guardian 1 Highest Education Level – SINF Field 2.38 – and Parent/Guardian 2 Highest Education Level – SINF Field 2.50 |
| · If both Parent/Guardian Highest Education Level Codes = 14 – (Not a HS Graduate), then = N | |
| · If at least one of the Parent/Guardian Highest Education Level Code = 13 (HS Graduate), 12 (Some College or Associate’s Degree), 11 (College Graduate) or 10 (Graduate Degree or Higher), then = Y | |
| 39 | Parent Guardian 1 Highest Ed Level - SINF Field 2.38 – Parent Guardian 1 Highest Grade Level Code equal to 14 (Not a High School Graduate) - - OR |
| 40 | Parent Guardian 2 Highest Ed Level - SINF Field 2.50 – Parent Guardian 2 Highest Grade Level Code equal to 14 (Not a High School Graduate) |
Additional Resources
CALPADS File SpecificationsForm
Look for Student Enrollment (SENR) and Student Information (SINF) tabs for the fields indicated in the report logic.
CALPADS Data Guide
Chapter 2.1.6 provides additional information on Cumulative Enrollment and Student Absence.
CALPADS Code Sets
This document contains the current code values referenced in the file specifications for the coded value data elements. The program code definitions are listed in this document.