References

(Updated 7/3/2024)

The following documents provide additional information regarding the operation and data submission requirements of CALPADS




Known Issues

Daily Known Issues List

This is a comprehensive list of the most current defects in CALPADS.


CALPADS File Specifications (CFS) Effective for the 2024-25 Academic Year

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. CALPADS course codes (formerly CBEDS course codes) are included in this document (see the "Course Group State" code set).

CALPADS File Specifications

This document includes overviews of the file formats, data submission windows, and document conventions.

CALPADS File Specifications (Forms)

This spreadsheet provides detailed information about the input file requirements that are used to batch load data into CALPADS.

CALPADS Extract Specifications

This document serves to assist LEAs in understanding the extract specifications for CALPADS.

CALPADS Valid Code Combinations

This document lists codes that can only be used in specific combinations in CALPADS.

CALPADS Error List

CALPADS Error List

This document contains descriptions for each error generated when submitting data to CALPADS as well as suggested resolutions.

CALPADS Language Code Set and Mapping 2023-24

CALPADS Language Code Set 2023-24

This contains a list of the Language Code Sets as well as appropriate Language Code Mapping for 2023-24 school year.

CALPADS Data Guide

CALPADS Data Guide

The CALPADS Data Guide provides information for LEAs regarding the data to be submitted to CALPADS. Information in the guide includes guidelines regarding how LEAs should prepare for each submission, as well as information regarding how given data are used. This document is available through the CDE website on the CALPADS System Documentation.

CALPADS SSID and Enrollment Procedures

The CALPADS SSID and Enrollment Procedures document provides LEA staff with information about the business rules regarding obtaining Statewide Student Identifiers (SSIDs) for enrolled students. The document also contains information for LEAs regarding the submission and maintenance of student school enrollment and exit data. This document is available through the CDE website on the CALPADS System Documentation.

Retired Course Code Mapping

Retired Course Code Mapping for 2019-20(XLSX; Updated 29-Oct-2019)

This document contains a list of state course codes and non-classroom based assignment codes that were retired at the end of 2018-19 and their recommended replacements for the 2019-20 year.

Reporting Data for Students with Disabilities

Reporting Data for Students with Disabilities

This document provides the common scenarios for determining which local educational agency (LEA) is responsible for reporting students with disabilities (SWD) data, and which LEA will be held accountable on the Dashboard.

PSTS Survey

PSTS Handouts

PSTS CTE Data Survey (Template)

Survey template for surveying the postsecondary status (PSTS) of Career Technical Education (CTE) completers who completed high school in the prior academic year. Most of the data that LEAs collect from this survey will be reported to CALPADS through the new Postsecondary Status File (PSTS) in the CALPADS Fall 2 submission, and will be used to meet federal reporting for Perkins V (formerly E-2 data submission).

PSTS SPED Data Survey (Template)

Survey template for surveying the postsecondary status (PSTS) of students with disabilities who completed or left high school in the prior academic year. The data submitted to and certified in CALPADS on the PSTS file in EOY 4 for students with disabilities are used to calculate State Performance Plan Indicator (SPPI) 14 – Post School Outcomes. This indicator is one of the measures used to determine the compliance status of each LEA as required by the federal Individuals with Disabilities Education Act (IDEA), and to select LEAs for participation in the Focused Monitoring process.

Career Technical Education

Career Technical Education Course Code Definitions by Sector and Pathways Users Guide 2024-25

The course definitions in this user’s guide reflect instructional practices and national and state curriculum guidelines for CALPADS reporting.

External Resources

CDE CALPADS Portal Resources

CALPADS CDE Home Page

This is the homepage of the California Department of Education's CALPADS resource page.

CALPADS Flash Communications and more

This page contains communications related to CALPADS including flash communications, system updates, correspondence, and newsletters.

Nonpublic Schools (NPS) & Nonpublic Agencies Certification Data Worksheet

The Nonpublic Schools and Agencies (NPS/As) spreadsheet contains certification information regarding all of the NPS/As certified by the California Department of Education.

Student Discipline NPS Reporting 2021-2022 Webinar

Frequently Asked Questions

CALPADS Frequently Asked Questions

Answers to frequently asked questions regarding the California Longitudinal Pupil Achievement Data System (CALPADS).

CDE CALPADS FAQ

List of frequently asked questions for CALPADS.

Race and Ethnicity FAQ

Lists frequently asked questions for Federal Standards for Collecting and Reporting Race and Ethnicity Categories.

Local Control Funding Formula (LCFF) FAQ

Frequently asked questions and answers regarding the Local Control Funding Formula.

Transitional Kindergarten FAQ

Frequently asked questions (FAQs) regarding California state law relating to kindergarten.

ELPAC

ELPAC Website

The English Language Proficiency Assessments for California (ELPAC) website serves as the portal for resources that a local educational agency (LEA) will need to administer the ELPAC.

LEA ELPAC 2021–2022 Initial ELPAC Student Data File Layout

This document contains the file layout and data definitions for the 2021–2022 Initial English Language Proficiency Assessments for California (ELPAC) administered by your local educational agency (LEA). LEAs may use it to determine what CALPADS elements may need to be updated when ETS refers them back to CALPADS support.

Classification Correction Process At-a-Glance - ELPAC

This document contains guidance on the ELPAC ELAS Status correction process.

CAASPP Website

The California Assessment of Student Performance and Progress (CAASPP) Portal.

Consolidated Application and Reporting System (CARS)

The Consolidated Application and Reporting System (CARS) is a data collection system to apply for Categorical Program Funding and to report on the use of those funds.

CDE School Directory

The California School Directory (Directory) contains information about California public schools, private schools (including nonpublic nonsectarian schools), school districts, and county offices of education.

CDS Changes

Instructions for submitting changes to County-District-School (CDS) information.

Independent Study Resources (AB 130)

Independent Study

Umbrella page for Independent Study reporting.

Quick Guide to Independent Study

An overview of independent study describing the types of programs, key legal requirements, written or master agreements, local board policy, funding, and attendance.

Frequently Asked Questions

Frequently asked questions and answers pertaining to independent study.

Independent Study Listserv

Join the Independent Study listserv to receive program information, including legislative updates, technical assistance and guidance opportunities, resources, and other pertinent materials.

A comprehensive list of basic requirements for operating a legally compliant independent study program.

AB 130 – Independent Study Office Hours CALPADS and Independent Study Data Requirements

A PDF version of of the presentation by Brandi Jauregui laying out the CALPADS reporting component of Independent Study reporting in context of AB 130.

CALPADS November Quarterly Meeting PPT

CALPADS Quarterly meeting presentation includes topics on independent study students Course and STAS reporting.