Work-Based Learning (WBLR)

Field

Field Names

Required

Validation/Business Rule

1

Reporting LEA

Y

The 7-digit County District (CD) code must be submitted if the entity is a district or county office.

Must equal institution identifier of submitter User ID

Overlapping SENR record for SSID and Reporting LEA where grade = 9, 10, 11, or 12 must exist.

2

School of Attendance

Y

A unique identifier for the school that delivers a majority of educational instruction and services and is where the student attends

If School of Attendance NPS is populated, then School of Attendance must equal 0000001. 

If School of Attendance is populated, then school must be a valid code in CDS and have an active CALPADS reporting relationship with the Reporting LEA. 

SENR record for SSID, School of Attendance, and Academic Year in ODS must exist.

3

School of Attendance NPS

Required If School of Attendance = 0000001

The 7-digit School (S) code must be submitted. School of Attendance NPS must be a valid NPS code in CDS.

If a special education student is enrolled at a non-public non-sectarian school that is not certified by the California Department of Education, use "9999999" in this field.  This code is generic for "non-certified, non-sectarian non-public school."

4

Local Record ID

N

A local use field to provide the system record identifier for a submitted record in any California Longitudinal Pupil Achievement Data System (CALPADS) file format

5

Academic Year ID

Y

Must be a valid academic school year combination and no more than one year in the future

Format: CCYY-CCYY (ex. 2008-2009)

Indicates the school year associated with year in which the data are being reported.

6

SSID

Y

The unique identifier for the student assigned to or by the first California district in which the student is enrolled in accordance with CDE established standards. This number follows the student from school to school throughout their association within the California educational system.

Updates to this field must be made through the SSID Enrollment file.

Field is included to assist with the identification of the student. Must be a valid CALPADS SSID. 

7

Work-Based Learning Type Code

Y

A coded value representing the work-based learning that the student completed during the academic year, in any grades 9 - 12.

Report the work-based learning in the year it was completed.

More than one work-based learning activity can be reported for one student for the academic year.

Do not include summer internships that occur after the student has graduated.

Report summer work-based learning for grades 9-11 of the next school year (e.g., a summer internship would be recorded in the subsequent Academic Year).

If Work-Based Learning Type Code = 60 or 65, then a SPED record for same SSID and Reporting LEA where Education Plan Type Code = 100 must exist.

8

Internship ID

Required:

If Work-Based Learning Type Code = 10

A unique identifier for an internship work-based learning activity.

Identifier must be unique for the internship within the School of Attendance and Academic Year.

Internship ID may only be populated if Work-Based Learning Type Code = 10.

9

Work-Based Learning Hours - External

Required:

If Work-Based Learning Type Code = 10, 15, or 20

The count of hours that the student spent outside of school in a work-based learning activity for types 10, 15, and 20 in the academic year being reported. While the hours are outside of classroom, the work-based learning activity is tied to the Internship, Student-Led Enterprise, or Virtual/Simulated Work-Based Learning.

 If Work-Based Learning Durations Hours is decimal-based, round to the nearest whole number. For example, if hours equal 90.4, round to 90 or if hours equal 90.5, round to 91.

Must equal one of the following:

#

##

###

Can equal zero

10

State Course Code - Embedded Work-Based Learning

Required:

If Work-Based Learning Type Code = 15 or 20

The State Course Code that the student completed in which the Student-Led Enterprise or Virtual/Simulated Work-Based Learning was embedded.

 The course may or may not be a CTE course.

 State Course Code must be included for Student-Led Enterprise or Virtual/Simulated Work-Based Learning.

Must be a valid State Course Code.

 State Course Code - Embedded Work-Based Based Learning may only be populated if Work-Based Learning Type Code = 15 or 20.

11

Internship - Employer Performance Evaluation Code

Required:

If Work-Based Learning Type Code = 10

A coded value representing the student’s performance in the internship as evaluated by their employment supervisor.

Internship - Employer Performance Evaluation Code may only be populated if Work-Based Learning Type Code = 10.

12

Internship - LEA Sponsored Indicator

Required:

If Work-Based Learning Type Code = 10

An indication of whether the school, district, or county played a direct role in securing the internship for the student. A “Y” would indicate that the school, district, or county played a direct role in securing the internship. An “N” would indicate it did not.

NOTE: When students obtain their own summer jobs, the school, district, or county has not played a direct role.

Internship - LEA Sponsored Indicator may only be populated if Work-Based Learning Type Code = 10

13

Internship - Certificated Supervisor Indicator

Required:

If Work-Based Learning Type Code = 10

An indication of whether the internship was part of a program supervised by a certificated staff member of the school, district, or county. A “Y” would indicate that the internship was part of a program supervised by a certificated staff member of the school, district, or county. An “N” would indicate that it was not.

Certificated staff should closely monitor student throughout the internship (e.g., regularly visit the work site, elicit feedback from employer on intern’s performance).

Internship - Certificated Supervisor Indicator may only be populated if Work-Based Learning Type Code = 10.