Manage Local Codes

The Manage Local Codes functionality allows an authorized user to map LEA local codes to the CALPADS codes. The interface will only be displayed for users who are authorized LEA access level Administrators or for users that have the Local Code Mapping role assigned.

A user may perform the following functions with this interface:

  • Add a new code mapping

  • Edit a local code, state code, or name

  • Delete a code mapping


Add a new code mapping

Step 1. Click on Admin from the Left Navigation Menu and then click on Manage Local Codes link.

Step 1 Click on Admin from the Left Navigation Menu and then click on Manage Local Codes link.

Step 2. In the Manage Local Codes page, the Reporting LEA is greyed out. Only the Academic year and Reference code fields can be edited.

Step 2 In the Manage Local Codes page, the Reporting LEA is greyed out. Only the Academic year and Reference code fields can be edited.

Step 3. Click on the Reference Code dropdown list and select the Reference code needed to be mapped. Click on Add New Record button after.

Step 3 Click on the **Reference Code** dropdown list and select the Reference code needed to be mapped. Click on **Add New Record** button after.

Step 4. Type the local code used by your LEA under the Local code field and match it to the appropriate State Code from the drop down list. Click on the Save button.

Step 4 Type the local code used by your LEA  under the Local code field and match it to the appropriate State Code from the drop down list. Click on the Save button.

Step 5. A confirmation message that the local code was addeed successfully will appear.

Step 5 A confirmation message that the local code was addeed successfully will appear.

Step 6. The new code will appear on the list for the selected Reference code.

Step 6 The new code will appear on the list for the selected Reference code.


Edit a local code, state code, or name

Step 1. Click on Admin from the Side Menu and then click on Manage Local Codes link.

Step 1 Click on Admin from the Side Menu and then click on Manage Local Codes link.

Step 2. Select the Academic Year, Reference Code set you wish to view or work with using the dropdown list. Click on the Search button.

Step 2 Select the Academic Year,  Reference Code set you wish to view or work with using the dropdown list. Click on the Search button.

Step 3. List of codes under the selected Reference code will appear. Identify the code you wish to edit and click on Open.

List of codes under the selected Reference code will appear.

Identify the code you wish to edit and click on Open

Step 4. The Edit Local codes modal will appear. User has the option to modify the Local code value or swap the the state course code matched to the Local code. Once done, click on the Save button.

The Edit Local codes modal will appear.

Step 5. Confirmation message that the local code was updated successfully will appear.

Confirmation message that the local code was updated successfully


Deleting a mapped local code

Step 1. Click on Admin from the Side Menu and then click on Manage Local Codes link.

Click on Admin from the Side Menu

Step 2. Select the Academic Year, Reference Code set you wish to view or work with using the dropdown list. Click on the Search button.

Select the Academic Year,  Reference Code set you wish to view

Step 3. List of codes under the selected code will appear. Identify the code you wish to delete and click on Open.

List of codes under the selected  code will appear. Identify the code you wish to delete

Step 4. The Edit Local codes modal will appear. Click on the delete button.

The Edit Local codes modal will appear. Click on the delete button.

Step 5. A message requiring confirmation of the delete will pop up. Click on Yes.

A message requiring confirmation of the delete will pop up. Click on Yes.

Step 5. Confirmation message that the local code was deleted successfully will appear.

Confirmation message that the local code was deleted successfully